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K-PREP Testing Window May 14 th – May 21 st (Makeup testing– May 22 nd – May 28 th ) . 2014 K-Prep BAC Training. Unbridled L earning: C ollege & Career R eadiness for All. Testing Unit Team. Erica Thompson – District Assessment Coordinator Tammy Durham – Testing Unit Clerk

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2014 k prep bac training

K-PREP Testing WindowMay 14th – May 21st(Makeup testing– May 22nd – May 28th)

2014 K-Prep BAC Training

Unbridled Learning:

College & Career Readiness for All

testing unit team
Testing Unit Team

Erica Thompson – District Assessment Coordinator

Tammy Durham – Testing Unit Clerk

Jacque Queenan– Assessment Support Manager

Ryan Goepper – Data Management/Research Technician

Jessica Lyons –Data Management/Research Technician

Donna Heun– Data Management/Research Technician

  • Important Dates
  • New for 2014
  • Hot Topics
  • Test Security/Data Quality
  • Part 1: Security Requirements & BAC Responsibilities
  • Part 2: Rosters, Accountability & Testing Verifications
  • Part 3: Who should be tested?
  • Part 4: Accommodations
  • Part 5: Scheduling Testing Sessions
  • Part 6: BAC Instructions
it s important to listen

…It’s important to listen…

Please put laptops away and avoid checking emails except during breaks.

Be knowledgeable and avoid potential allegations.

it s important to listen1

…It’s important to listen…


have a plan

…Have a plan…





hot topics
Hot Topics

Increased emphasis on “getting the rosters right” to support data quality. Data returned from vendors should match roster information.

At the end of data review, students remaining on the roster, without an approved exemption or a score from the vendor, will have a zero score applied in reporting.

hot topics1
Hot Topics

3. Administration Code and Inclusion of Special Populations regulations are under revision for next school year. The 2009 versions are still effective for spring 2014.

  • Time chart for K-PREP grades 3-8 is revised slightly. In 2014, no field testing in mathematics has reduced testing time.
    • BAC manual has complete time chart.
    • Each TAM has appropriate grade-based chart.
hot topics2
Hot Topics
  • 5. Text-reader is a new accommodation option for read aloud/reader for K-PREP (Pearson) in grades 3-8.
  • Schools will only return scorable student response booklets to Pearson this year.
    • No void or blank student response booklets.


hot topics3
Hot Topics
  • Alternate K-PREP offers a retest option for the high school Transition Attainment Record (TAR) reported with College/Career Readiness.
  • 8. KDE is providing guidance on applying G- Codes in Infinite Campus for Alternate K-PREP students.


hot topics4
Hot Topics

9. ACT will return online End-of-Course scores from paper/pencil testing faster this year (5 days from receipt of answer documents at ACT).

10. CIITS access is tied to IC at the district level. All superintendents, principals and teachers should have access. District and other school staff would need customized roles in IC given by the KSIS point of contact.

This page contains the information on how to get additional roles assigned and other general questions.


test security and data quality

Key assessment themes require the focus of schools, districts and the state.

key assessment themes
Key Assessment Themes

DATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test results

TEST SECURITY—checks and processes to monitor appropriate administration of state-required tests

data quality
Data Quality
  • The authoritative source of student data in Kentucky is the state student data system, Infinite Campus (IC).
  • Data are downloaded from IC for vendors and to populate internal applications (i.e., SDRR).
  • Accountability requests made to OAA are cross-checked with Infinite Campus.
data quality1
Data Quality

KDE/OAA Student Data Review and Reporting (SDRR) Application, organized by test, has two critical data accuracy functions:

  • Rosters
    • Required by regulation
    • Accurate, thorough work now = less work later in Data Review
    • Record of accountability for all grades 3-12
      • (Grade 9 is needed for PLAN and grade 12 is needed for College/Career Readiness reporting.)
  • Data Review (cleanup before reporting)
data quality2
Data Quality

Keys to Improved Data Matching

  • Correct entry of student information in IC is critical (name, date of birth and SSID).
  • Consistently use the student’s name as it appears in IC on all testing records.
  • State-testing programs are provided SSIDs.
      • Accurate, thorough work now = less work later in Data Review
data quality3
Data Quality

Get the Rosters Right =

Students left on roster, after data review, without an approved exemption or test score, will be included in reporting as a zero (0) score.

data quality4
Data Quality

Importance of Rosters

Clean Rosters in Spring

*Longer roster window means more time for work.

*Flexible routine changes include student add or delete. *Demographic changes made directly in Infinite Campus.

*Better availability of school staff to assist.

Easier Data Review and Cleanup in August

*Data review changes require documentation and KDE approval.

*Data review goal should be for a small number of changes.

Accurate Data for Public Release

test security
Test Security
  • Continues to be a critical issue in Kentucky and nationally.
    • Loss of certification for Kentucky educators emphasizes the seriousness of the issue.
  • OAA implements and monitors the recommendations from Kentucky’s security audit.
    • Increased analysis of test results for irregularities and triggers for follow up from KDE’s allegations coordinator.
test security local requirements
Test Security: Local Requirements


  • Administration Code and Inclusion of Special Populations (2009 versions)


  • Student Honor Code
  • Appropriate Practices Form and Administration Code
  • BAC testing certification

Documentation of Testing

  • Seating charts (all required tests)
  • Testing room location codes (K-PREP Pearson)
test security training
Test Security: Training

Requires annual training on regulations

  • Administration Code
  • Inclusion Regulation
test security signatures
Test Security: Signatures

Appropriate Practices Form

Student Honor Code

test security signatures1
Test Security: Signatures

Certification Form BACs

  • E-mail from DAC
  • Completed at end of year to reflect all required testing in the school year
  • DACs collect from BACs
test security documentation of testing
Test Security:Documentation of Testing
  • Seating Charts are required for
  • all state-required test administrations.
  • optional tests that are included in accountability if the test is administered by the school.

Group Seating Chart

test security documentation of testing1
Test Security:Documentation of Testing
  • DAC will collect and maintain in case of potential investigations.
  • Templates are provided by JCPS Testing Unit and may be modified at the local level.

Individual Seating Chart

test security documentation of testing2
Test Security:Documentation of Testing
  • Collection of testing room location codes on each Student Response Booklet allows security data analysis at the room level.
test security state monitoring
Test Security: State Monitoring
  • Test window visits
  • Review of seating charts
  • Collection of DAC certification forms
  • Review/audit of randomly collected AAA Folders for alternate assessment students
  • Analysis of outlier test results by Office of Education Accountability
  • Analysis by vendors (i.e., erasure and others)

Pearson has hired Caveon to performance data analysis

test security state monitoring1
Test Security: State Monitoring

Analysis by vendor can produce multiple types of information/reports at room, school or district levels.

  • Erasure analysis (Right (R) to Wrong (W), RTR, WTR)
  • Large score changes for a student
  • Large mean score increases
  • Probability of matched response analysis
  • Previous year’s distribution around scores
  • Pattern analysis
  • Comparison of individual student scores by item type

Analysis can trigger/identify schools and districts for follow up with KDE Allegations Coordinator.

test security reporting of allegations
Test SecurityReporting of Allegations

Get the facts straight.

Call the Testing Unit for guidance.

test security reporting of allegations1
Test SecurityReporting of Allegations

Complete Allegation Reporting Form

Available on Testing Unit website.

test security reporting of allegations2
Test SecurityReporting of Allegations

Complete Allegation Reporting Form

  • Principal will be sent School Allegations Packet
  • Complete School Allegations Packet, collect all supporting documents and return to Erica Thompson by the deadline provided.
  • Unless you are directly involved in the allegation, you will not receive notice about KDE’s resolution of the allegation case.
test security1
Test Security
  • Jefferson County Public Schools will continue to run an ethical, clean testing program because it is what is best for our students.





responsibilities for bacs test security required activities
Responsibilities for BACsTest Security Required Activities
  • Appropriate training of regulations—Administration Code and Inclusion of Special Populations (2009 versions)
  • Signatures on Appropriate Practices Form and Administration Code
  • Provide a copy of the Test Administrator’s Manual (TAM) to every test administrator/proctor
  • Scheduling Test Sessions
  • School Test Materials Security Checklist
  • Seating charts that reflect everyone in each testing room (adults and students)
  • Bubbling of testing room location codes by content area tests on student response booklets
secure test materials confidentiality
  • From receipt to return of testing materials, no school personnel may review, edit or share, either verbally or nonverbally, the contents of test and scorable booklets without approval from KDE.
  • Students may not be given access to test booklets by any school personnel prior to testing.
  • School personnel may not reproduce any portion of the test booklets or scorablebooklets.
  • School personnel may NOT keep any hand-copied portions of the test used for transcription. School personnel may NOT audiotape, videotape, photograph or photocopy materials.
secure test materials inventorying and tracking test materials
SECURE TEST MATERIALSInventorying and Tracking Test Materials
  • It is mandatory to use the Test Materials Security Checklist.
    • It will be collected during your test materials check in appointment.
  • Any irregularities regarding the use or tracking of documents or the information captured on them must be investigated.
    • If a security breach is discovered, contact The JCPS Testing Unit immediately.
  • Store test materials in a secure area when not in use for testing.
    • Storage locations within CLASSROOMS must be secured with DOUBLE locks.
    • BACs may keep secure test materials secure under single lock and key. No other staff may have access to the BAC secure storage.
supervising test sessions with and without accommodations
  • Test administrators are responsible for providing appropriate accommodations as defined in Kentucky regulation 703 KAR:070, Inclusion of Special Populations in the State-Required Assessment and Accountability Programs
  • Provide the required accommodations identified in the student’s current Individualized Education Plan (IEP), 504 Plan or Program Services Plan (PSP).
supervising test sessions with and without accommodations1
  • Test administrators providing accommodations may NOT leave students unsupervised at any time.
  • Administrators must focus their full attention on students and their testing environment while supervising testing.
  • Under no circumstances will a student be allowed to modify his or her response to a question in a part of the test that has been completed, nor will a student be allowed to work ahead in a part not yet administered.
alert papers
  • Written student response that raises concern about the safety or welfare of the student or others.
    • If an alert paper is found, the BAC or school administrator should be notified and the student response booklet must be provided to the BAC immediately following the end of the testing session.
    • The BAC and school administrator (as a witness) will then copy only the response. The copy must be kept secure as it is considered testing material. If another testing session is scheduled, the student response booklet may be returned to the test administrator.  
alert papers1
  • The BAC or school administrator is responsible for reporting the situation to proper school and district authorities, including the DAC.
  • Those authorities should follow school or district policy for handling the situation.
    • If there is a need for local authorities or parents to see the student response, security should be explained and a nondisclosure form signed by all parties before viewing the response.
    • A copy of the nondisclosure form should be submitted to the Testing Unit. The nondisclosure form is located on Testing Unit website.
student pre id listing
Student Pre-ID Listing

The Student Pre-ID Listing is a list of all students that have pre-printed student

response booklets.



School Code: 999999



Grade: 99

test forms
Test Forms

There is one operational form (items that are included) for accountability. The difference in the forms are the pre-test items.

unapproved testing resource materials
Unapproved Testing Resource Materials
  • Students are NOT permitted to use the tools and resource materials listed below:
  • Books other than those specified above (e.g., encyclopedias, textbooks) Note: Once testing has been completed and a student’s testing materials have been removed from the student’s work area, the student may read.
  • Copies of acronyms
  • Graphic organizers
  • Computers
  • Editing devices (e.g., spell-checker or grammar-checker)
  • Cell phones, Smart phones
  • Electronic devices (e.g., iPods, iPads, or other music players, pocket translators, PDAs)
  • Items with internet accessibility
  • Highlighters
  • No scratch paper allowed for on-demand writing.


test booklets test materials resources
Test Booklets & Test MaterialsResources
  • Extended Response and Short-Answer Scoring Guides (grade 3-8)
  • On-Demand Writing Scoring Criteria

(grades 5, 6, 8, 10 & 11)

  • On-Demand Pre-Writing Area

(grades 5, 6, 8, 10 & 11)

Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs.

  • Mathematics Reference Sheets
  • Writer’s Reference Sheets
  • Calculators
  • Rulers
  • Protractors or Angle Rulers







Student Data Review and Rosters Application


The Student Data Review and Rosters (SDRR) application is used to collect K-PREP student rosters, nonparticipation requests and data review.

rosters in sdrr
Rosters in SDRR

Everything is organized by test in SDRR

Rosters open April 28th

Rosters close May 28th at 5 p.m.

All Demographic Changes are made in IC

k prep rosters
K-PREP Rosters
  • Verify student enrollment in grades 3-12
  • Include all students enrolled as of the first day of the testing window
    • Change requests created for Nonparticipation Students:

Medical, Extraordinary Circumstances, 1st Year EL, Foreign Exchange, Withdrew during testing window (only those who did not finish testing)

  • Accountability
  • Annotate
    • Accommodations used for Medical Emergencies
    • Other specifics will be included in your SDRR Manual

Save an electronic version of all rosters

Some data is pre-populated from Infinite Campus

fields to change in
Fields to Change in…

Infinite Campus






Mark Alternate Assessment

  • Name
  • Grade
  • SSID
  • DOB
  • Gender
  • Race/Ethnicity
  • Lunch
  • IEP
  • EL/LEP

If IC change is not reflected in SDRR within 24 hours, contact kdedatarequest@education.ky.gov

infinite campus
Infinite Campus

Questions regarding fields coming from IC must be submitted to the Enterprise Data – KSIS Team at


The Testing Unit will be unable to assist with IC questions.

iep field helpful hints
IEP Field (Helpful Hints)

Correcting the IEP field in Infinite Campus

  • Make certain the student has a current Individualized Educational Program (IEP)
  • Make certain that the IEP is locked

If IC change is not reflected in SDRR within 24 hours, contact kdedatarequest@education.ky.gov

el lep field helpful hints
EL/LEP Field (Helpful Hints)

Correcting the EL/LEP field in Infinite Campus:

  • Mark the student as LEP
  • Home Language other than English:0400
  • Mark at least one instructional accommodation
  • Mark at least one program services type (cannot be declined services)

If IC change is not reflected in SDRR within 24 hours, contact kdedatarequest@education.ky.gov

you ve got to be accountable

Accountability Rules

  • How to determine whether students are in a school’s accountability report
accountability rules
Accountability Rules
  • Tested

Every student enrolled on the first day of the 5-day spring summative test window must be tested for participation rate purposes.

  • Accountable

Accountability determined by full academic year (any 100 instructional days of enrollment). The first day of the 5-day spring summative test window is included in the 100 day count.

accountability rules1
Accountability Rules

The first day of the spring K-PREP five day (in the last 14 instructional days of the district calendar) summative window is the point in time where the 100 days of enrollment (full academic year) is determined.

May 2014

K-PREP (Pearson)

1st day of the 5 day Summative Test Window

Nov - Dec








Grade 12 CCR



September 2014



accountability terms for schools
Accountability Terms for Schools
  • “A1” means a school under administrative control of a principal and eligible to establish a school-based decision-making council.
  • “A1” school is not an alternative program operated by, or as a part of, another school.
  • “Alternative” program means all other education programs not classified as A1.
accountability terms for schools1
Accountability Terms for Schools

Every student’s score goes somewhere!

These are the scores used to create public reporting.

  • A1 school
  • KY Public School District
  • State

Non A1 schools do not receive accountability. Public reporting for Non A1 schools began in 2013.


Flowchart for Determining Accountability For Students in A1 Schools

Kentucky Performance Rating for Educational Progress (K-PREP)

Every student enrolled on the first day of the five-day spring summative test window is tested for participation rate purposes. Accountability is determined by full academic year (any 100 days of enrollment) including the first day of the five-day window.


Has this

student not been

in any one school but

has been enrolled in

a district for 100

instructional days

this school





Has this

student been

enrolled in

another school for 100


days this school


Has this

student been

enrolled in

this school for 100

instructional days

this school


Student scores

will count

in state’s






Student scores

will count

in this school’s


Student scores

will count

in other school’s


Student scores

will count

in district’s



Flowchart for Determining Accountability For Students in Alternative Programs

Kentucky Performance Rating for Educational Progress (K-PREP)


Was the student who is in an alternative program enrolled in an A1 school in a district for 100 days this school year ? (Note: The 100 day count includes the first day of the five-day spring summative test window.)



Was student placed by a


agency or the

court system?

Accountable to A1 school

Accountable to A1 school

where the student would

have attended if not

enrolled in the alternative

program(s) or to district

(if student would have

attended multiple A1


Was the

student enrolled

100 days

in the A1(or multiple A1s in a district)

and alternative

program(s) combined or

in the alternative

program(s) only?





Accountable to the state

Note: A student at Kentucky School for the Blind, Kentucky School for the Deaf or Gatton Academy tracks back to the A1 school that he or she would have attended if not in the alternative program (resides school).

jcps accountability t chart

*When entering accountability in SDRR all days at these locations MUST be listed as “Agency Placed”.

accountability work
Accountability Work

BACs will receive a student listing for each grade (grades 3 – 12)

  • Accountability will be documented on this listing by the Testing Unit.
  • Accountability questions will be printed on the listing.
    • Use Enrollment History form to document your findings and determine accountable school
    • Return this completed form during your test materials return appointment
sample accountability materials
SAMPLE Accountability Materials

100 Day List used for reporting accountability

sample accountability materials1
SAMPLE Accountability Materials

You will receive these lists for each grade and use them to document accountability for each student.

accountability work1
Accountability Work

The only accountability BACs need to determine will be where more information is needed about a student’s enrollment history.

  • Testing Unit will have already checked Infinite Campus.
  • Possible sources of information include:
    • CIITS
    • Student’s permanent records
    • Parents/students
    • Phone calls to previous schools
answering accountability q uestions
Answering Accountability Questions

Determine student accountability.

Document on Enrollment History Form.

Change accountability on SDRR.

Submit form during your test materials check in appointment.

accountability work documenting on sdrr
Accountability WorkDocumenting on SDRR
  • BACs need to transfer ALL accountability to SDRR.
    • All accountability in SDRR is automatically set to your school.
    • You are responsible for making appropriate changes.
    • Do NOT change accountability for students with nonparticipation. It is not required and will be denied on SDRR.
accountability activity

Please close your power point handout for this activity.

Use your A1 and NonA1 accountability charts and your NonA1 T-Chart.




who takes the k prep
Who Takes the K-PREP?

Required to Test

Not Required to Test

Students in the Alternate K-PREP

Participate in AT/TAR

Foreign Exchange students

Students enrolled at Job Corp centers

Students with medical or extraordinary circumstances nonparticipations

  • Students in grades 3-8 and 10-11, including those with disabilities
  • Students who move during testing
  • Students with a minor medical emergency
  • EL students in their first year are required to attempt mathematics and science (four multiple-choice or one extended response).
  • EL students in their second year and later participate fully in all content areas.

Students Who Move During Testing

  • DO NOT transfer test materials to a different school without approval from the Testing Unit.
  • Call the Testing Unit for guidance.

Not all Kentucky school districts are testing during the same testing window. Students who transfer in to Jefferson County may or may not have completed their 2014 state assessments.


Students Who No Longer attend your school

  • DO NOT send staff to test your “transferred students” at another school.
  • DO NOT allow staff from a student’s previous school to test a student in your building.
  • DO NOT transport students to your school for testing who are now enrolled in another school.
    • ALL students must test in the school in which they are enrolled.
  • Medical
  • Extraordinary Circumstances
    • MUST contact ERICA THOMPSON prior to adding information to SDRR for approval
  • 1st year EL/LEP
  • Foreign Exchange
  • Withdrawn or Expelled during testing window

Do NOT change accountability for students with nonparticipation. It is not required and will be denied on SDRR.

medical nonparticipation form
Medical Nonparticipation Form

All information MUST be completely filled out.




medical nonparticipation examples
Medical Nonparticipation Examples
  • seriously injured in an accident just prior to or during the testing window;
  • confined to home or hospital with an acute situation, not a long-term home/hospital instruction situation;
  • unable to interact with people without serious risk of infection or contamination to others; or
  • pregnant with complications that endanger health of mother or child or has delivered just prior to or during the testing window.

Cannot be a handicapping condition

extraordinary circumstances nonparticipation form
Extraordinary Circumstances Nonparticipation Form

All information MUST be completely filled out.


extraordinary circumstance nonparticipation examples
Extraordinary Circumstance Nonparticipation Examples

Used for situations that don’t fall under medical or emergency


  • Student in protective custody
  • Parental kidnapping
  • Traveling out-of-state due to death of family member
  • Sole caregiver for parent
  • Contact Erica Thompson before completing an Extraordinary Circumstance form.
1 st year el lep
1st year EL/LEP

EL students receiving their 1st year LEP exemptionare required to attempt the mathematics and science content areas.

Attempt = Four multiple-choice or one extended response.

EL students in their second year and later participate in all content areas.

Important clarification – Once a student has received a 1st year LEP exemption for K-PREP, the student must participate fully in ALL other state assessments in the future.

240 Days – January 10, 2013

foreign exchange nonparticipation
Foreign Exchange Nonparticipation
  • Mark nonparticipation in SDRR
  • Submit a BLANK student response booklet
withdrawn or expelled during testing window
Withdrawn or Expelled During Testing Window
  • Scenario 1 – Student partially tested
    • Mark exemption in SDRR.
    • Student response booklet must be securely destroyed by BAC.
  • Scenario 2 – Student fully tested
    • Do not mark exemption in SDRR.
    • Student response booklet must be returned with the scorable materials.
nonparticipation approvals
Nonparticipation Approvals
  • If KDE requires additional information prior to approving an nonparticipation request will appear as “Updated – Need Info” in SDRR.
  • If KDE denies an nonparticipation request it will appear as “Denied” in SDRR.
    • Contact the Testing Unit for guidance.
suggestions for bacs
Suggestions for BACs
  • Complete paper Medical or Extraordinary Circumstance form in a timely manner
  • Once paper form is complete, log into SDRR and add the student exemption request
  • Return original paperwork to Testing Unit during your test materials return appointment.
    • Keep a copy on file at your school.
  • Check SDRR daily for approvals, denials or requests for additional information
medical emergencies1
Medical Emergencies
  • Call the Testing Unit for approval PRIOR to using the accommodation.
    • Accommodations MAY or MAY NOT be approved
  • Medical Emergency form is located on Testing Unit website
  • Complete form and fax to Testing Unit 485-3775
  • Annotate roster in SDRR with accommodation(s) given and indicate “medical emergency”
home hospital students
Home Hospital Students
  • Students enrolled in the Home Hospital setting either test or receive a medical nonparticipation.
    • These students remain enrolled in your school.
    • Contact Tonya Groves 485-3354 to coordinate testing or to verify medical nonparticipations.
alternate k prep1
  • What’s New
    • Overview and AT Online Training/Quiz Combined
    • Fall and Spring Testing Windows
    • TAR open from September through May to assist in meeting district timelines
  • Testing Windows
  • Attainment Tasks (AT)
  • Nonparticipation
  • Transition Attainment Record (TAR)
    • Grade 12
    • Grade 14
  • Student Registration Database (SRD)
  • Monitoring Process for Alternate K-PREP
  • Materials Return Appointments
alternate k prep training quizzes
Alternate K-PREP Training/Quizzes
  • Combined Overview/Attainment Tasks (AT)
    • Online Training available August 19 – October 18.
  • If a teacher in the district has not completed the AT training please contact Jessica Lyons.
    • NOTE: No tasks may be administered until training has been completed.
  • Transition Attainment Record (TAR)
    • Online Training available September 16 – May 23.
attainment tasks at
Attainment Tasks (AT)
  • Attainment Tasks are provided for reading, mathematics, science, social studies and writing.
  • AT #2 materials were shipped on April 7th to schools by signature PONY.
missed testing windows
Missed Testing Windows
  • Make-Up Tests
  • If a student missed test window 1 after the December 13 deadline, a make-up test may be given. Please contact Jessica Lyons and provide the following information:
    • Reason window was missed (may include new to district, late placement in Alternate Assessment or medical conditions that prevented assessment during window 1)
    • When the school/district plans to administer the make-up test (from start to finish)
    • Confirmation that student has not tested in another district (Jessica Lyons can assist with this information)
alternate k prep nonparticipation
ALTERNATE K-PREP Nonparticipation
  • Nonparticipations should be filed during the spring K-PREP window
    • File during same time frame as the K-PREP exemptions
    • Nonparticipations should be filed early during the window; if a nonparticipation is denied there still may be time to complete an assessment
  • A nonparticipation should only be filed for reasons that meet the criteria for a medical condition or extraordinary circumstances. If a student misses a test window, arrangements can be made to complete a make up assessment.
transition attainment record tar
Transition Attainment Record (TAR)
  • Same format
  • ACT-KCAS/Alternate K-PREP Standard Alignment
    • Reading/Writing
    • Mathematics
    • Science will be reviewed after new science standards are selected
  • Still assessed at grades 8, 10 and 11 (Alternate for ACT Explore at grade 8, ACT Plan at grade 10, and The ACT at grade 11).
  • One member from the Admissions and Release Committee (ARC) or the Transition Team must be trained to complete.
  • TAR can be downloaded or printed after the quiz has been completed. Teacher may print TAR and share with members.
  • TAR scores are submitted online.
tar ccr
  • The College and Career Readiness advisory group for the 1% is currently working on details for alternate assessment students to demonstrate college/career readiness.
  • The career readiness components are still being designed.
  • The TAR score represents the ACT benchmark as part of College and Career Readiness.
grade 12 14 tar
Grade 12 & 14- TAR
  • Available for grade 12 and 14 students who did not meet benchmark in Reading or Mathematics
    • Reading- 19
    • Mathematics-16
  • No science assessment required at grades 12 and 14
  • If a student plans to stay beyond the grade 12 assessment, they should be coded as grade 14 in IC.
  • Grade 12 and 14 students who have not met the benchmark for the TAR may take the grade 11 TAR assessment again to assist them in meeting the required scores for CCR readiness. This can be completed ONCE per year.
  • The BAC must notify Jessica Lyons to open SRD for any student being administered the TAR at grade 12 or 14.
  • Reminder: TAR meets CCR requirements for Alternate Assessment students.
ccr dashboard accessing tar scores
CCR DashboardAccessing TAR Scores

BAC Directions

Website:  https://portal.jefferson.kyschools.us/bi/slc/CCR/Pages/Home.aspx

Report:  Student ACT-COMPASS-KYOTE Tracking

  • Access the CCR Dashboard.
  • The Transition Attainment Record (TAR) scores have been added to the Dashboard for Grades 12 and 14.
  • Tips for TAR PowerPoint was sent in an email to BACs and teachers.
  • Notify the teachers of any students that did not meet the TAR in a previous year.
  • Notify Jessica Lyons (Jessica.lyons@jefferson.kyschools.us) in the Testing Unit with a list of students that will be re-taking the TAR during the 2013-2014 school year.
graduation codes
Graduation Codes
  • Districts should NOT assign students a Graduation Code (G-Code) until they age out at 21 or they officially exit the program.
student registration database srd
Student Registration Database (SRD)


student registration database srd1
Student Registration Database(SRD)
  • School Level Entries
  • Enter student scores for both AT test windows 1 and 2.
  • Enter TAR results for students in grades 8, 10 and 11.
  • Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED
  • All scores and LCI must be completed by May 23rd.
kde alternate k prep webpage
KDE Alternate K-PREP Webpage


district monitoring process
District Monitoring Process
    • Monitoring is not mandatory but definitely encouraged as KDE will review folders for 2014.
  • Verify the following:
    • Alternate K-PREP Administration Code and Inclusion of Special Populations Training has occurred.
    • Training/Quiz completed for Attainment Tasks.
    • A signed Code of Ethics.
    • Student assessment occurred one to one.
    • Appropriate accommodations were provided.
    • Instructional materials were provided (work samples for each standard).
state monitoring process
State Monitoring Process
  • Random selections are made by the Office of Assessment and Accountability.
  • May ask to view a select number or all of the AAAF folders from the school or district.
  • Review of the AAAF Components will verify the materials that must be included.
  • Insufficient evidence could result in the lowering of school/district scores.
  • Reviews conducted in 2012 were not part of accountability; the review served as a pilot. All reviews conducted in 2013-2014 will be official.
materials return appointments
Materials Return Appointments

May 27-29, 2014

(Tuesday – Thursday)

7:30 – 4:30

CB Young – Testing Unit

  • Materials can be returned by teachers and/or BACs.
  • Materials to be returned:
    • AAAF
    • Attainment Task binder
    • Seating Charts
  • BACs will receive more information via Alternate K-PREP BAC email






Students may be provided with assessment accommodations, based on evaluation data, if the following criteria are met:

The accommodations must be identified in the student’s current IEP, 504 Plan or PSP.

The student must have received the accommodation throughout the year during classroom instruction and not just before the testing window.

The use of an accommodation during the state-required assessment shall be initiated by the student.

The accommodations shall not impact the content validity being measured.


Occasionally, noncertified staff members or volunteers provide accommodations for students.

Please note that such people should receive thorough training in assessment practices and are required to sign the nondisclosure form.

Training must include two regulations

703 KAR 5:070—Inclusion of Special Populations in the State-Required Assessment and Accountability Programs

703 KAR 5:080—Administration Code for Kentucky’s Educational Assessment Programs.

Assessment regulations and training materials are on the JCPS Testing Unit website.


Update student’s information in SDRR to indicate any use of accommodations during testing (yes/no).

There are a variety of assessment accommodations that may be used for students with disabilities on the K-PREP, including the following:

1. Use of assistive technology

2. Manipulatives

3. Readers

4. Scribes

5. Paraphrasing

6. Extended time

7. Reinforcement and behavioral modification strategies

8. Prompting and cueing

9. Interpreters for students with deafness or hearing impairment (signing)

10. Simplified language and oral native language support for EL

accommodations el same test form
Accommodations – EL Same Test Form

IF there is a shortage of interpreters, you may pull “like” forms of the test in order for the interpreter to administer the test in small groups.

Use the “EL Same Test Form Used” form to document the students and test form.


During the K-PREP, a student with a disability may request and use special equipment, including assistive technology described in the student’s IEP or 504 Plan, which is part of the student’s regular instructional routine.

Amplification equipment

Noise Buffers

Magnifying devices

Word Processing (Non-standard Responses)

Use of Non-standard Response Templates

non standard response
Non-Standard Response

After the student has completed a testing session, the test administrator must immediately follow these steps:

1. Print out the student’s response.

2. Cut the print-out down so that it fits in the box on the student response booklet.

3. Make sure the portable drive or CD containing the saved responses, along with the scannable booklet is stored securely.

4. After all sessions are completed, the responses have been printed and responses taped in the booklets, the test administrator must erase the portable drive or CD.

5. Once each session is complete, the computer on which the student was working must be logged off from any network to which it was attached and completely powered down to ensure elimination of any student work that may have been saved in a temporary file.

6. The portable drive or CD, and a note of explanation, must be given to the BAC.

non standard response1
Non-Standard Response
  • Printed word-processed answer must fit in the answer box.
  • Trim around and tape response to appropriate area in the SRB.
  • Tape at least the 4 corners using clear desk tape.
  • Do not cover other answers, bar codes, or timing tracks with tape.

Non-Standard Response

This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur.

scribe s responsibility for multiple choice
Scribe’s Responsibility for Multiple Choice
  • To record the answer selected by student

**NOTE** Few students will need a scribe for this type of items. Generally, needing this assistance will be students with physical disabilities or visual tracking issues.

scribe s responsibility for extended response short answer on demand writing
Scribe’s Responsibility forExtended Response/Short Answer/ On Demand Writing
  • Scribe writes what student dictates.
  • Scribe shall format, capitalize, spell and punctuate the student’s writing as directed by the student or with whatever punctuation seems to best reflect the student’s verbal flow of ideas.
    • Student may request to read and revise.
  • HOWEVER, scribes DO NOT correct grammar, run-on sentences, or organization of the student’s ideas.
  • Shall not provide instruction or conference with the student.
interpreters signing

The K-PREP may be signed (i.e., translated to the student in sign language using American Sign Language).

  • Signing shall not be a replacement for technology or reading instruction. Interpreters shall not define words for students, provide content or teach vocabulary or concepts during the assessment.
  • Interpreters who are also scribes shall follow the policies on scribing outlined in the 703 KAR 5:070—Inclusion of Special Populations in the State-Required Assessment and Accountability Programs document located on the JCPS Testing Unit website.
    • Check student’s IEP to verify whether student receives a scribe or not.
accommodated materials

Form 1 is designated for use by students who require a visual, oral or Braille accommodation in grades 3–8, 10 and 11.

The following chart provides information about the accommodated materials available and the Accommodated Materials section on the following page details the materials provided.

accommodation resources

May be completed for each student receiving accommodations and distributed to each accommodator to ensure appropriate accommodations are provided during testing.

accommodation resources1

May be distributed to accommodators as a reminder of appropriate accommodating practices.








Testing dates should be made known to parents and students in advance to ensure that students come to school well rested on the days of the test.

An announcement of testing dates and a reminder before the first day of testing are suggested.



GRADES 3 - 6

Be sure to allow for the 10 minute mandatory break between sections 2 & 3 in Lang. Arts. (Grades 4 & 6)



GRADES 7-8, 10 & 11

k prep scheduling
K-PREP Scheduling
  • Testing is to be 5 consecutive days during the last 14 instructional days of the district calendar.
  • Any day a regular test session is scheduled it is considered one of the 5 testing days even if only one session is done on that day.
k prep scheduling1
K-PREP Scheduling
  • All students in a grade/school must take each part of the test at the same time.
    • All tests must be administered in the same order as directed in the Test Administration Manual.
  • Content area tests may be divided across one or two days only.
  • Each part is to be given as a separate session with a break in between.
    • Allow for breaks when developing schedule.
    • Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring.
    • Breaks are necessary due to test norming.
k prep scheduling2
K-PREP Scheduling
  • Extended time is allowed only for students with IEPs, 504s, or PSPs specifying extended time.
  • Make arrangements for the extended time in a manner that allows other students to go back to instructional activities.
  • It is important to schedule start times of sessions to allow time between sessions or the end of the school day for extended time for IEP, 504 Plan or PSP students.
    • The scheduled time should be adequate for most students.

At the end of the school day, students with regular and extended time need to have finished the same parts of the test.


K-PREP Scheduling

Sample Elementary Schedule

Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.


K-PREP Scheduling

Sample Middle School Schedule

Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.


K-PREP Scheduling

Sample High School Schedule

  • Grade 10 and 11 On-Demand Writing should be scheduled for one or two days of testing to complete both parts.
    • Each grade can use different or same days within the 5 day window.

Your schedule MUST include specific start and stop times. Be sure to include sufficient time for distributing materials and reading directions.

el ece holding rooms
El/ECE “holding rooms”
  • If there is a shortage of accommodators, such that all students cannot be tested at the same time, a school may create a “holding room” for students awaiting accommodations.
  •  Accommodators work with students one at a time.  They pick up one student, go to the testing room, test the student on the appropriate section(s) for the day and then pick up the next student for testing from the “holding room.” 
    • Another method schools may use (elementary) is to place the students awaiting accommodations in primary (non-testing) classrooms while they wait.
    • Students who have not been tested, may not mix at any time with those who have been tested.
make up schedule
Make-up Schedule
  • BACs should have test administrators keep a list of students who are absent during the regularly scheduled testing so that makeup sessions can be scheduled.
  • Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping.
  • It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session.
  • Seating charts are required for make-up sessions.




bac responsibilities
  • Manage test materials
    • Use the Test Materials Security Checklist when distributing/collecting test materials
  • Create school test schedule
  • Collect appropriate signatures
    • Administration Code
    • Inclusions of Special Populations
    • Appropriate Assessment Practices
      • (ALL personnel and volunteers)
    • Nondisclosure Form
      • (non-certified JCPS staff and volunteers)
  • Manage rosters in SDRR
  • Be available to monitor test session
    • Answer questions from test administrators/proctors/DAC
  • Communicate question/issues to DAC
before testing inventory materials
  • Inventory your materials as soon as possible upon receipt.
  • KEEP original boxes.
    • Will be used to return test materials.
  • Test materials will include overage:
    • School will receive 5%
    • District will receive 3%
  • Call the Testing Unit for additional materials

Note: Do not exchange test materials between schools in or out of

the district in lieu of ordering additional materials.

before testing ordering additional materials
  • Contact the Testing Unit at 485-3388
  • Deadlines:
    • Additional test materials –
      • May 22, 2014
    • Additional return shipment boxes –
      • May 22, 2014
before testing ordering additional materials1
  • Do not share secure test materials with other schools or districts.
  • This WILL result in a discrepancy.
  • Test materials are assigned to individual schools.
    • You are responsible for all materials assigned to your school.
bac materials distribution
BAC Materials Distribution
  • Shrink-wrapped packs can be split between classrooms, but the order of the test booklets should not be changed.
  • Test booklets should not be distributed to test administrators until the first day of scheduled testing.
  • Ensure that each teacher receives adequate numbers of test booklets and the appropriate pre-printed Student Response Booklets (SRBs).
reminders for teachers
Reminders for Teachers
  • Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets.
  • Teachers should verify that each student receives his/her own test booklet and SRB for each testing session.
receiving materials
Receiving Materials
  • All grades (3-8 and 10-11) have separate test booklets and student answer booklets.
  • Student Response Booklets (SRB)
    • Same for each grade level
    • Shipped in sets of 5
packing list
  • Review the School Packing List in Box 1.
  • Verify receipt of all test materials.
  • If there are any discrepancies of non-secure test materials received, record them on the School Packing List and immediately fax a copy to Pearson at (319) 339-6525, “Attention Kentucky Coordinator.”
school test materials security checklist
  • Use the School Test Materials Security Checklist when distributing/collecting test materials(MANDATORY).
  • Verify the accuracy of the listed security barcode number sequence.
  • If there are any discrepancies of the secure test materials received, record them on the School Test Materials Security Checklistand immediately fax a copy to Pearson at (319) 339-6525, “Attention Kentucky Coordinator.”
school test materials security checklist1
  • MANDATORY – This form MUST be used to track your secure test materials.
  • You may make copies of this form.
    • HINT: Use a separate copy for each day materials are distributed to test administrators.
    • HINT: Color-code these to match color-coded scripts for each testing day.
  • Pearson WILL investigate non-returned materials.
    • This typically occurs mid-summer.
    • We will contact you and your principal if this occurs (yes, even in the middle of the summer break).
storage of secure materials
  • Store test materials in a secure area when not in use for testing.
    • Storage locations within CLASSROOMS must be secured with DOUBLE locks.
    • BACsmay keep secure test materials secure under single lock and key.
      • Double locked is recommended if possible.
      • No other staff may have access to the BAC secure storage area.
non secure material distribution

Non-secure test materials, such as Test Administrator’s Manuals, must be distributed to Test Proctors early (prior to the first day of testing) in order to allow them sufficient time to prepare for test administration.

schools without original grade shipments
  • If you need materials for a grade (mostly non A1 schools) that previously did not have an enrollment and therefore you did not receive materials, please contact the Testing Unit as soon as possible.
  • New grade-level orders must be processed so that the school receives the proper testing and return shipping materials
security barcode numbers

Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet.

Using this barcode, test booklets are assigned to specific schools.

This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school.

Listed on School Packing List and School Test Materials Security Checklist.

K-PREP Test Booklet – Back Cover

pre printed student response book srb
  • Unique seven-digit number used to track a student to a student response booklet in SDRR.
  • Number may be entered in SDRR for newly enrolled students, students missing a pre-printed student response booklet or new student response booklet is used to replace one that has been changed


Mark the appropriate accommodation type

  • Correct Pre-printed SRB
    • Use SRB
    • Incorrect Pre-printed SRB
      • Assign a new SRB with demographic information completed on front cover.
      • Securely destroy SRB (New this Year!).
      • Correct information in Infinite Campus.
    • No Pre-printed SRB
      • A responsible, trained adult must follow gridding instructions in the script portion of the TAM.
pre printed demographics
Pre-Printed Demographics

K-PREP Pre-Printed Demographics

Pre-Printed Demographic Information

This is how the demographic information will look on the pre-printed Student ResponseBooklet.


Date of Birth


District/School Code

  • Do not assign a pre-printed SRB to another student.
  • Do not use mechanical pencils.
    • Regular #2 pencils MUST be used.
    • Be careful with special pencil orders – make sure you have ordered #2 pencils ONLY.
  • Do not use highlighters.
  • Do not use staples or glue.
srb replacement
  • Grid all information including name, room number, form number, etc.
  • A responsible, trained adult MUST transcribe answers into new SRB.
  • You may enter the new serial number (front of SRB) into SDRR, but not mandatory.
  • Securely destroy original SRB (New this Year!).

SRBs soiled by bodily fluids should NOT be returned. Destroy the SRB according to OSHA requirements.

room number
  • Bubbled on the SRB indicating the room where each student takes the test.
    • Zeros will need to be entered for any blank space for a room number.
    • If the room number is 9, the student will enter 0009.
    • If a classroom does not have a number assigned the school will need to assign one. The number must match the seating chart.
    • Letters can not be entered for a room number.

9= 0009

19= 0019

190= 0190

during testing
  • Remind staff of your schedule each day.
    • Helpful Hint: Consider color-coding your daily schedule and only distributing that day’s testing script.
    • Helpful Hint: Consider posting multiple color-coded signs around the school announcing each day’s testing schedule.
    • Helpful Hint: Create and Post “TESTING-DO NOT DISTURB” signs (sample on Testing Unit website).
  • You MUST use the School Test Materials Security Checklist daily when distributing and returning test materials.
    • Helpful Hint: Make multiple color-coded copies to match your daily testing schedule.
during testing1
  • Remind test administrators about student names on test books to ensure each student receives his/her own test book and SRB for EVERY test session.
seating charts
  • Seating charts are REQUIRED for both individual and group testing.
    • Room location must be recorded on the student response booklet.
  • A single chart can be used for multiple sessions;
    • ONLY if the seating arrangement and room location do not change, mark the date for each session.
  • Seating charts are available on the Testing Unit website.
seating charts individual

The individual seating chart may be used for multiple students on multiple days of testing.

Complete all areas in the red box. Administrator/Proctor must sign the form.

student honor code

Do not remove from SRB.

If student refuses to sign, testing should move forward.

on demand prewiting area

Pre-write is done in the Test Booklet. It is not scored.

  • Scratch paper is not allowed for students taking the on-demand writing test.
  • Instead, a pre-write section is included in the test booklet. Students may use this section for pre-writing and planning activities such as taking notes and outlining. Notes written in this section will not be scored.
    • Rulers are provided by Pearson and are included in the test materials shipments. These rulers must be used for testing.
  • The rulers may not be modified in any way.
  • The ruler may be kept and used after testing is completed.

Grade 3

1\4- inch and centimeter increments

Grades 4-6

1\8- inch and centimeter increments

Grades 7 and 8

1\16- inch and centimeter increments

Protractors and Angle rulers are to be available for

grades 4 and 7. These are NOT provided by Pearson.



Possible reasons:

  • incorrect label
  • damaged or soiled
  • original to be replaced

All voided SRBs should be securely destroyed by following the directions in the BAC Manual and TAMs.

New this year – Do NOT return voided SRBs!

bodily fluids srb

If the SRB is soiled with blood or student sickness do the following PRIOR to destroying any material:

  • Contact the Testing Unit and Pearson (888-437-1430) with the following information: student’s name, school, grade and test booklet form/SRB serial number
  • A responsible, trained adult MUST transcribe the answers into a new SRB
    • Mark the test book form # on the new SRB
  • Enter the new SRB serial number in SDRR
  • Grid all of the student’s information
  • Do not send back the SRB
  • Destroy according to OSHA requirements
bodily fluids test book

If the student test booklet is soiled with blood or student sickness do the following PRIOR to destroying any material:

  • Assign a student a new test booklet with the same form of the test as the voided one
  • Contact Pearson with the following information: student’s name, school, grade, test security barcode, and form number
  • Do not send back the soiled student test booklet
  • Destroy according to OSHA requirements
after testing bac certificaton of proper test administration

This form will be completed by the BAC to confirm adherence to the Administration Code for Kentucky’s Educational Assessment Programs (703 KAR 5:080) and to the Inclusion of Special Populations in the State-Required Assessment and Accountability Programs (703 KAR 5:070).

BACs will receive this form via Special BAC email.

after testing items to be returned
  • JCPS Materials Administrative Envelope (Keep a copy of all administrative materials for your records)
    • Signed BAC Certification Form
    • Appropriate Assessment Practices Certification Forms
    • Nondisclosure Forms
    • Seating Charts
    • Testing Schedules
    • Test Materials Security Checklist
    • EL Same Test Form Used
    • Medical Emergency Forms
    • Medical Nonparticipation Forms
    • Extraordinary Circumstances Nonparticipation Forms

You will receive the 2014 K-PREP Materials Check In form via BAC email.


Diagram for Packing Used Student Response Booklets

  • Place all used student response booklets in stacks by grade(in alpha order)
  • Place a School ID Header on top of each stack of testsPlace bundled student response booklets in boxes. Multiple grades can be placed in one box, as illustrated below.The highest grade should be placed on the bottom of the box.
  • Return all completed used student response booklets during your test materials check in appointment.

Packing Scorable Materials

nonscorable materials pick up dates
  • Special Pony run:
      • All school levels: JUNE 10, 2014
do not return

The following items should not be returned to Pearson:

  • Unused SRBs – BLANKS ONLY (must be securely destroyed by the BAC)
  • Voided SRBs (must be securely destroyed by the BAC)
  • Used Scratch Paper—lined or graph (must be securely destroyed by the BAC)
  • BAC Manual for K-PREP
  • Test Administrator’s Manuals/Scripts
  • Unused School ID Header Sheets
  • Rulers and Reference Sheets
materials check in location
  • Valley HS (New Gym)
    • 10200 Dixie Hwy

Louisville, KY 40272

  • The new gym can be accessed by the left side entrance to the school grounds.
    • Located behind the school building
    • Signage will be displayed
materials check in dates
  • Elementary
    • May 30th – June 2nd
  • Middle / Special
    • June 3rd
  • High
    • June 4th
  • Appointment information will be provided via BAC email
additional bac support sessions optional
Additional BAC Support Sessions (Optional)

Location: CB Young, Building #1, Rooms A & B


Pearson Customer Service

Hours of Operation:

8:00 AM – 4:00 p.m. ET

Contact Number:


E-mail Address:




Testing topic where you need more information?

2. Testing topic where feel you are best prepared?

3. How can the Testing Unit better support you and your school?

testing unit

We are here to help you make this a successful testing season!

We appreciate all your hard work!

Phone: 485-3388

Fax: 485-3775