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how to work the presentation
How to Work the presentation
  • Clicking the left mouse button will advance to the next statement or slide.
  • To start this Presentation Press ‘F5’
  • To Quit Press ESC
  • Swimming Rule Book extracts have letters and numbers preceding SW is a FINA rule and CSW is S/NC rule
swim alberta code of conduct
Swim Alberta Code of Conduct
  • Swim Alberta values the work that officials provide on deck during meets.
  • The officials code of conduct documents the relationship that Swim Alberta has with officials and also the expected relationship that officials have back to Swim Alberta.
  • Please take a moment to review the Code of Conduct.
swim alberta code of conduct4
Swim Alberta Code of Conduct
  • If you have any questions on Code of Conduct, please direct it to a member of the Alberta Officials Committee (AOC).
  • I have read and agree to abide by the Alberta Officials Code of Conduct http://www.swimalberta.ca/officials/alberta-officials-code-of-conduct.htm
the clinics should be taken in the following order
The clinics should be taken in the following order:
  • Level 1
  • Stroke and Turn

Level 1 clinic, mentoring, and deck evaluations should be completed before other clinics, followed by Stroke and Turn.

the clinics should be taken in the following order6
The clinics should be taken in the following order:
  • Chief Timekeeper
  • Clerk of Course
  • Chief Finish Judge
  • Recorder Scorer

These clinics may be taken in any order

the clinics should be taken in the following order7
The clinics should be taken in the following order:
  • Meet Manager
  • Starter

These clinic may be taken in any order but should be taken after the officials gains experience

List of Abbreviations used

AFC - Aquatic Federation of Canada

ASSA - Alberta Summer Swimming Ass.

CIS - Canadian Intercollegiate Sports

FINA - Federation International de Natation

FISU - World University Games Organization - e.g. In New York City 1998

IPC - International Paralympic Committee

List of Abbreviations used

LC - Long Course

Para - Swimmers With A Disability

PS - Provincial Section

SC - Short Course

S/NC - Swimming/Natation Canada

TF - Time Final

PSO - Provincial Section Office

CofC - Clerk of Course

decision to host a meet
Decision to Host a Meet
  • Decision to host a swim meet should be made at least one year in advance.
  • Club executive in concert with Head Coach should discuss & agree on the type of meet & start planning immediately.
  • New clubs, with inexperienced officials, consider hosting a developmental meet first,
    • Move to more complex meets e.g. - invitational or provincial meets as the club gains experience.
decision to host a meet11
Decision to Host a Meet
  • Have the ability to supply at least 50% of officials
  • Get information about meet calendar for the area. This will affect your ability to attract swimmers, & availability of officials.Year Around Clubs (https://www.swimming.ca/MeetList.aspx)ASSA(http://www.assa.ca/web/schedule.php)
  • Complete the S/NC or ASSA online meet application at the S/NC or ASSA Event Database.
meet options
Meet Options
  • Sanctioned/Approved/Time Trial
  • Is the meet open to Para swimmers
  • Closed Meet - a pre-selected (restricted) number of clubs are invited
  • Circuit/Developmental Meets - ½ day
  • Invitational- 2 ½ days or 3 full days.
    • May be run as time final events, preliminaries & finals, time final for distance events, etc..
meet options13
Meet Options
  • SA Provincial Championships
    • Generally, Provincial Championships are 3 ½ day meets with preliminaries & finals. Guidelines set by PS.
    • An official application must be made in writing to Provincial Section in advance.
  • ASSA Chapter 7, 8, and 9 http://www.assa.ca/pdf_files/Online%20Handbook/Section%205/Section_5_ASSA_Rules_and_Regulations.pdf
  • Time Standard or No Time Standard.
  • Short Course/long course - single/double ended.
meet considerations
Meet Considerations

Made in concert with Coach

Consistency with training/development schedules.

Timing - Meet Calendar - Pool Schedule.

OfficialsRequires level 4 & 5 as Advisory Referee

meet considerations15
Meet Considerations

Availability & training sufficient number of volunteers for positions e.g. - Safety Marshall, Timers, Stroke & Turn, Clerk of Course, Marshalling, CFJ, RS

Availability of Senior officials from other clubs, for mentoring, training, & positions e.g. Starter, Session Referee

bid meets
Bid Meets

Advanced Meets

  • Regional, Provincial Championship meets awarded by bid.
  • Available meets announced on PSO or Regional web sites, by Email
  • Terms subject to Provincial/Regional policies, usually set out in bid information
  • National Meets usually awarded to Provincial “team”, in conjunction with local Meet Committee
  • Information for Provincial Championships are supplied by mail out by the PSO
meet manager duties
Meet Manager Duties

The Meet Manager is the general manager of the competition:

  • His/Her skills are crucial to the success of the meet.
  • It is advisable for the Meet Manager to have an understanding of the various positions of the officials on the pool deck.
  • There is an enormous challenge to the position & satisfaction is achieved when the job is well done.
pre meet p reparation
Pre-meet Preparation
  • plan well in advance
  • delegate work to volunteers
  • allocate sufficient time for your work
  • organize the work you have to do
  • Meet office & results
pre meet p reparation19
Pre-meet Preparation
  • Initial assignments of officials (in conjunction with Officials chairperson & Advisory Referee)
  • Eligibility of swimmers
  • Chairperson - Jury of Appeal
  • Chairperson - coaches technical meeting
refer to s nc rules

CSW…………………..Meet Manager

CGR 9.3.1. ……………………..Jury of Appeal

CSW 3.4…………………………...Time Finals

CSW 3.6.5 ………………………. Deck Entries

SW 2.1.6 ………Reporting of Disqualifications

CSW …………………Safety Marshal

APPENDIX D………..Warm-up Procedures

APPENDIX C ……………..Masters Swimming

Refer to S/NC Rules
refer to the ipc swimming rules
Refer to the IPC Swimming Rules
  • The latest IPC Swimming rules are the rules to be used to judge Para swimmers. The rule book is located at http://www.ipc-swimming.org/export/sites/ipc_sports_swimming/Rules_Regulations/IPC_Swimming_Rules_and_Regulations_2011_-_2014_FINAL.pdf.
  • Technical Official (TO/TA) will be present at S/NC Designated Meets which include Para swimmers
refer to the ipc swimming rules22
Refer to the IPC Swimming Rules
  • When no TO/TA, the Referee is responsible to download rule exceptions for the swimmers with a disability from S/NC https://www.swimming.ca/ParaswimmingClassification or PS website.
  • Function Disabilities FCS - S1 to S10,
  • Blind S11 to S13,
  • Mentally Handicapped S14.

The higher the number the less disabled the swimmer has.


Establish Your Meet Committee

Fill key positions as early as possible,

  • Referee & individuals in charge of office,
  • Officials
  • Concessions
  • Awards
  • Sponsors etc.
typical meet organizing committee

Meet Manager Meet Office Chairperson

Advisory RefereeOfficials Chairperson

Awards Chairperson Concession

Chairperson Publicity Head Coach

Sponsors Chairperson

activities of committee
Activities of Committee
  • Organize meeting 6 months before meet
  • Assign responsibilities.
  • Team building
  • Reporting procedures
  • Confirm facilities & services (electronics)
  • Budget – Sponsorship possibilities
  • Contribution to Club Finances
  • Prepare Meet Package
    • Event listing
    • Qualifying standards
    • Specific information to that meet
activities of committee26
Activities of Committee
  • Coordinate with Head Coach
  • Prepare and submit online sanction application, attach copy of complete meet package to application.
  • The following information needs to be included in your meet information package when you are sanctioning your meet with S/NC.
activities of committee27
Activities of Committee

Rules - Timed Final Competitions

Para Swimming Meet

  • All Para Swimmers (S1-S14) must be licensed by IPC Swimming and have a minimum Provincial Classification designation to be eligible to compete in the meet. Licensing and Classification information is available at https://www.swimming.ca/ParaswimmingClassification
activities of committee28
Activities of Committee
  • All S14 Para Swimmers must have a National Classification prior to the first day of competition.
  • The Para Swimmers will be judged using the most current version of the IPC Swimming Rules.
  • Classes eligible for competition are S1-S10; S11-13 and S14.
activities of committee29
Activities of Committee
  • All Para Swimmer entries must include the swimmers classification numbers (i.e. S4SB3SM5).
  • The most current S/NC Performance Points Charts will be used to determine ranking in all multi-disability events. Ranking will be from highest to lowest point score.
prepare a meet budget
Prepare A Meet Budget
  • A sample budget (slide 83) is included in this clinic
  • If sponsors are to be major component of meet, appoint coordinator to handle this component.
  • You do not want to sacrifice meet management time to find sponsors.
prepare meet information package
Prepare Meet Information Package
  • Work closely with head coach & committee. Coach to establish qualifying times/de-qualifying times (if they exist), events & order of events
  • Components of the Meet Package will vary depending on the type of meet
    • One/ two pages for developmental meet
    • several pages for invitational meet
prepare meet information package32
Prepare Meet Information Package
  • Make certain you have current emailaddresses of swim clubs you intend to invite. A current list is available at Year Around http://www.swimalberta.ca/links/swim-clubs/index.htm
  • ASSA (Alberta Summer Swimming Associate)http://www.assa.ca/web/clubDirectory.php
  • All information for the Provincial Championships supplied by emailed by PSO.
prepare meet information package33
Prepare Meet Information Package
  • Upload Meet Information Package to the SNC website.
    • This can be done without a sanction and can be updated once the meet is sanctioned
    • The information can be updated with the sanction number later
  • Distribute Meet Information Packages at least 8 weeks before meet.
contents of meet package
Some of the following may not be required for a development meet.

Sanction #

Meet classification

open/closed invitational, developmental, championship, etc..

Dates of the meet

Sessions starting times for heats & finals, warm-up times, actual start time

Facility name, location and helpful information (parking, access, hotels)

Contents of Meet Package
contents of meet package35
Contents of Meet Package
  • Entry Limit (if any)
  • Entry deadline
  • Qualifying times, de-qualifying times
  • Format: time finals, heats and finals
  • Deck entries
  • Entry Fees
  • S/NC Safety Rules
  • Contact information
  • Meet Rules
contents of meet package36
Contents of Meet Package
  • Age Groups
  • Scoring
  • Pool details
  • Awards
  • Scratch Deadline
  • Results
  • Distance events – specifics (i.e. 2 swimmers per lane ?)
  • Accommodation information
  • Coaches' Meeting
contents of meet package37
Contents of Meet Package
  • Event Schedule
  • Hytek computer entries
  • Responsibility for swimmers – each individual club is responsible for their swimmers; during and between meet sessions
  • Para information (Swimmers with a disability)
entry procedures
Entry Procedures
  • If possible, make the entry deadline to have two weekends to process information prior to meet.
  • Not always possible, e.g. - provincial/national meets where entry deadline (10 days) stipulated by Provincial/National Section.
  • You should receive:
    • Hytek file - email, or hard copy of entry grid sheets
    • Entry fee cheque
entry procedures39
Entry Procedures
  • Prepare check-off sheet, to keep record of information enclosed, e.g. cheque amount & number, Hytek file and/or grids.
    • Keep all entry information in a file easily transportable.
    • Take file with you to meet. You have a record to cross-reference with a coach when questions arise re: entries of their swimmers.
  • Insure all Swimmers are registered with their sanctioning body (S/NC or ASSA).
entry procedures40
Entry Procedures
  • Hytek file and/or entry grids – Emailed, couriered, special delivery to home, club office
    • If receiving grids by FAX, Hytek, or e-mail, ensure clubs send hard copy in mail as well.
    • Some clubs are lax about entry deadlines.
    • If you are expecting a club to participate in your meet & do not have entries by deadline, call the club & inquire about entries.
entry procedures41
Entry Procedures
  • Copies of Hytek entry information should be given to Meet Office Chairperson.
  • Good communication between Meet Manager & Office manager vital.
    • Once entries complete, Office Manager can communicate queries re: entries to Meet Manager e.g. too many entries for a swimmer, incorrect entry times - too fast or too slow, etc..
    • Meet Manager can then contact club re: such entries. Sorting out questions before the meet starts saves time & confusion at the beginning of the meet.
timing a meet
Timing a Meet
  • Meet Managers work closely with Organizing Committee particularly Advisory Referee to ensure length of each session no longer than 4 hours in duration.
  • Sometimes it may be necessary to limit size of some events to fit all events in time allocated.
  • Heats should be controlled in length to approximately 3 - 4 hours, if possible.
  • ASSA meet sessions could be longer.
timing a meet43
Timing a Meet
  • Finals usually require 2 - 3 hours to complete.
  • For a short course (25m) preliminaries meet, swim double ended, if possible.
  • Use two watches per timekeeper reduces time between heats. Recording done after next heat in the water
  • As you will notice, a long course meet with 2000 swims will require more pool time to complete.
calculating timing
Calculating Timing
  • Look for the slowest time for each heat in each event & allow another 40 seconds for each heat.
  • Timing out the meet is essential & if done correctly you can usually be within 15 minutes of the actual time it takes.
  • Hytek will provide a timed printout for each session. Inputting 40 seconds between heats provides extra time to deal with unexpected delays e.g. electronic malfunctioning, pad changes, disqualifications, etc..
calculating timing45
Calculating Timing
  • Double end meets - short course as well as long course.
  • Senior Seed 800/1500 Free - fastest to slowest. Age groups may be separated out for results
  • If you are swimming two/lane - starts must be staggered entry for safety reasons. Provides each swimmer opportunity to start from blocks & avoids collisions that could potentially occur from simultaneous starts.
calculating timing46
Calculating Timing
  • Some ways to speed-up a meet
    • Consider Time Finals for longer events, particularly younger age groups, e.g. 400 IM, 800/1500 Free.
    • Limit number of entries in longer events
    • Start over heads of swimmers in water.
    • Use good Referee, Starter & Marshall
    • Swim two/lane in longer events, e.g. 400/800/1500 Free.
    • Combine all ages then separate out for results.
producing heat sheets
Producing Heat Sheets
  • Once entries inputted, corrections made you will have approximately 5 days to prepare heat sheets for copying.
  • Hytek will automatically pre-seed events.
  • When using this program encourage coaches to submit scratches when received from their swimmers.
  • This will give you opportunity to delete swimmers from events in which they are entered.
  • Do this prior to copying heat sheets.
producing heat sheets48
Producing Heat Sheets
  • Providing you have photocopying capabilities, it may be easier to - Copy session 1 prior to start of meet .
  • Receive any changes during the meet from CofC before printing subsequent sessions.
  • You will find less confusion with coaches, swimmers & spectators if you incorporate changes.
  • You have fewer empty lanes & may speed-up the meet.
  • With sponsors & advertising, you will likely want a well presented book to sell to competitors.
producing heat sheets49
Producing Heat Sheets
  • Try to find major sponsor to cover copying/collating costs.
    • They can place an ad in program. Programs may sell for $2.00 - $10.00 & should cover copying costs.
    • If you choose to print programs for each session, you can still incorporate ads into each program.
  • Arrange to have someone sell programs
  • Officials require approx. 40 copies of heat sheets/pool.
producing heat sheets50
Producing Heat Sheets
  • Label heat sheets, place in clipboards prior to warm-ups.
  • Coaches require approx. 1 heat sheet/10 swimmers entered in meet e.g. team entered 27 swimmers supply 3 heat sheets.
  • Organize package for each club.
    • Include: heat sheets, deck entry forms, scratch sheets, relay entry cards, information specific to meet.
producing heat sheets51
Producing Heat Sheets
    • File folder on pool deck, organized in alphabetical order provides easy access to coaches & allows Meet Manager to place additional information there during the meet.
  • Arrange volunteer to copy heat sheets, final's sheets.
    • Print out list of clubs & indicate number of copies of heat/final sheets per club. About 1/10 swimmers in the meet. Post list by photocopier.
producing heat sheets52
Producing Heat Sheets
  • Also need about 40 for officials & maybe 75 to sell. Keep record of number of heat sheets sold - it will help plan future meets.
  • Does Meet Manager want covers for Heat Sheets, Finals, and/or results?
concession and hospitality
Concession and Hospitality
  • Supply coffee, cold drinks, veggies, cheese & crackers etc.. for officials, coaches etc.. will keep teams coming back to future meets.
  • Food sponsors can be found for small ad in program.
concession and hospitality54
Concession and Hospitality
  • Your concession chairperson should have a team of reliable assistants to help during sessions.
    • A visit to pool deck during sessions is a good gesture appreciated by officials.
    • Depending on pool facility, it may be possible to have food available, purchased or donated, that can be sold to swimmers, parents, etc..
    • Some pools do not permit food to be sold to visitors. These pools may have their own concession available.
  • Clubs that wish to provide billeting for the meet, will need to ensure that they comply with the current Swim ALberta policy.
  • The Swim Alberta billeting policy is located at http://www.swimalberta.ca/images/stories/documents/policies/billeting_policy.pdf
  • Ask for help in your meet package & have clubs send their list of officials, phone numbers & qualifications along with entries.
  • Host clubs responsible for supplying at least 50% level 1 & 2 officials
  • Divide responsibility between senior & local Officials
  • Chairperson arranges Officials.
  • After meet, officials chairperson must send copy of roster to club official’s database controller.
  • Post roster on club website ASAP so officials can check their position. Have majority of positions filled prior to start of meet.
  • Arrange 2-5 spare Timekeepers, Stroke & Turn officials in case if sickness, no-shows.
  • Organize the Officials room.
  • Officials' Chairperson/designate, should greet & sign-in officials as they arrive. Direct them to heat sheets & equipment needed for their position.
  • Post positions in Official’s Room.
    • If openings for other sessions, officials can sign-up for empty positions.
    • All officials working a session must be recorded.
  • A committee of 2-3 people will be needed to handle awards.
  • Order awards approximately 3 months prior to meet.
  • Some preparation prior to meet will make life easier during the meet.
  • Decide if you will be presenting medals during the meet.
  • If presenting on deck, who will do presenting, when?
  • Hytek will produce result tags for events once they have been finalized. These can then be attached to ribbon/medal once printed.
  • If not using Hytek, Name/event tags should be arranged before meet. Once event completed, volunteers can hand write winning information on ribbon/medal.
  • Use large envelopes to organize ribbons/medals by club. Remind clubs to pick-up awards at conclusion of meet. Very costly to mail awards.
  • Make sure awards not picked up, get sent in a timely manner.
  • Check with pool administration at least 1 month prior to meet.
    • Ensure all arrangements are in place.
    • Get to know pool staff you will be working with during meet.
    • It will make things go smoother.
  • A few days before meet, check again to ensure tables, chairs, starters podium etc.. available.
  • Some pools want deck passes issued to all coaches, swimmers, chaperones, officials, etc..
    • Have passes available for coach’s packages.
  • Access rules for photography.
  • Electronics equipment set-up, operation & maintenance/repair

Arrange to have all necessary equipment together before meet starts.

Office equipment very important. - reliable photocopier is important

  • Lap Counters
  • Pens/pencils
  • Paper clips
  • Whistle

Clip boards


Elastic bands


Extra entry cards


Clerk of Course and electronics (Score) Kits

A reliable photocopier

Computer equipment, including printer, with supply of paper and printer cartridges

  • White board for marshalling or posting results
  • Signage for result posting
  • Masking Tape
  • Calculator
  • Duck tape
before and at start of meet
Before and at Start of Meet
  • Make sure you're at the pool, 1½ hours before start of warm-ups, first session. Gives you opportunity to ensure all equipment is in place for meet.
  • Arrange someone to give out coaches packages or have coach’s file folders on deck where coaches can get their packages.
  • Ensure Safety Marshal is in place to control warm-up with sprint & pace lanes.
before and at start of meet67
Before and at Start of Meet
  • Warm-up procedures are in effect at ALL Canadian meets.
    • Warm-up procedures should be posted on pool deck during warm-up.
    • Located at https://www.swimming.ca/docs/Rulebook/2009-SNC-Rulebook-Appendix-D-Risk-Management-Warm-Up-Procedures-2009.pdf
before and at start of meet68
Before and at Start of Meet
  • Meet the Referee to discuss specifics of meet e.g. program changes, heats going directly to finals, handling of distance events, etc..
  • Do the heat sheets have the Classification and Exception of the swimmers with a disability on them?
  • Maintain official’s sign-up, including late additions (insurance regulations)
during the meet
During the Meet
  • Coaches Meeting
  • Jury of appeal
  • Refer to swimming rules for details role of chairperson of jury
  • Office Manager & responsibilities
coaches meeting
Coaches' Meeting
  • Schedule for just prior to start of warm-ups.
  • Discuss any changes to meet as well as highlights can be addressed & questions answered.
  • Discuss scratch procedures.
  • Define the working deck.
  • Good communication prior to meet could eliminate this meeting.
  • IPC rules will apply to Para swimmers
jury of appeal
Jury Of Appeal
  • Meet Manager acts as Chairperson of the Jury should there be any written protests
  • Refer to Swimming Rules for details
  • Select 3 – 5 most senior officials to serve as members of jury (odd number).
    • Members should not be involved in protest.
    • Deal only with matters being protested
    • Interview all involved officials and/or coaches to make an objective decision
    • Be decisive i.e. make objective decisions as expediently as possible
jury of appeal72
Jury Of Appeal
  • To be held (no later then) immediately following the session.
  • Chairperson does not have a vote.
  • Chairperson does not express his/her opinion.
  • He/she should direct jurors to consider all pertinent facts & then make a decision.
  • Chairperson completes report of Jury of Appeals & gives copy to protester & session referee.
advisory referee
Advisory Referee
  • The Advisory Referee shall have jurisdiction over all matters not assigned by the rulebook to the referee, judges, or other officials and give directions consistent with rules adopted for the conduct of any event.
  • Advisory Referee could be used to brief session referees to assist in provide consistency between sessions at a two day meets
advisory referee74
Advisory Referee
  • Responsibilities include:
    • The inspection and control of all pool and technical equipment and all technical installations prior to and during the event.
    • Warm-up Marshalls briefings
    • The conduct of the competition itself.
    • Finalizing and approving rosters for senior positions at the competition
    • To investigate cases of protest in preparation for the Jury of Appeal.
office manager and responsibilities
Office Manager And Responsibilities
  • Skilled office staff can make the meet. Office Manager should have experience in office from other meets. Arrangements for computers, paper, etc.. to be done well in advance of meet.
  • Meet Manager should give Office Manager copy of Meet Package, when first sent out to clubs. Office Manager should review package to learn details of meet e.g. time final events/heats & finals, scoring meet, order of events etc..
  • Team needed to help in meet office.
office manager and responsibilities76
Office Manager And Responsibilities
  • Official’s Chairperson to assign 1 -2 people/per end as recorder scorer/session. They are responsible for checking results with computer-generated results.
  • Make list of shifts - those covering with phone numbers & post meet office wall.
  • Results should include: sanction number, pool size - short course/long course, location & date of meet, team/individual points, event results with splits.
office manager and responsibilities77
Office Manager And Responsibilities
  • Order supplies:
    • paper (have plenty of paper on hand). If using photocopier - extra toner
    • Computers (at least one on line, two manual input for double ended pool)
    • Garbage bags, paper towels
    • Extra toner cartages, power bars, file folders for results & prelims results.
    • Masking tape for posting, elastic bands, paper clips, scotch tape, white out for mistakes, scissors.
office manager and responsibilities78
Office Manager And Responsibilities
  • Order supplies:
    • Pencils, pens, computer disks, electrical extension cords
    • Masking tape for posting, elastic bands, paper clips, scotch tape, white out for mistakes, scissors.
  • Arrive at meet early to deposit equipment. If able, set up equipment night prior to start of meet
  • Make sure office is set up with chairs, tables, extension cords, paper, computer & photocopier.
office manager and responsibilities79
Office Manager And Responsibilities
  • Plug in all equipment & make sure it works - Ensure computers are working.
    • As very few repairmen work weekends, NOW is the time to call in a repairman, not when you are desperate for equipment.
  • Evaluation- keep records of what happens during the meet, complaints, compliments, length of sessions, scratches, event/program changes that need attention.
after the meet
After the Meet
  • Prepare meet report
  • Appropriate forms to be completed at end of meet to cover records established during meet. Done by Recorder Scorer https://www.swimming.ca/RecordApplicationandFiles
  • Results to be signed by Referee & Chief Timekeeper & emailedto PSO. See rule book for details
after the meet81
After the Meet
  • Send copy of meet results to Swim Direct. Notify all clubs when posted.
  • Swimmers With A Disability results to agnes.szilak@paralympic.orgif AB and Para meet
  • Complete the form ‘Swimming Results template’ located athttp://www.ipc-swimming.org/Downloads/#
  • Meet Manager's Report
Sample Budget


Entry Fees (2½ day Meet)

Individual events 2000 @ $4.50 = $9000.00

Relays 120 @ $8.00 = $ 860.00

Concession $ 25.00

Advertising $ 500.00

Sale of heat sheets $ 650.00

Preliminaries 95 @ $5.00 = $ 475.00

Finals 150 @ $1.00 = $ 150.00

Total revenue $11,035.00


Pool rental and Meeting Rooms $4,500.00

Awards $1,000.00

Meet information package (postage, paper etc..)

$ 200.00

Refreshments for officials & coaches $ 300.00

Meet office expenses (paper, photocopying) $1,000.00

Mailing results $ 100.00

Miscellaneous $ 200.00

Total Expenses $ 7300.00

Total revenue $11,035.00

Total Expenses $ 7,300.00

Total Profit $ 3,735.00



If the answers are correct they will turn RED

There may be more than one true statement for each question.


Some of the responsibilities of the Meet manager are to:

    • organize and plan the meet
    • ensure the pool is available and booked
    • acquire necessary equipment such as computers, copiers
    • extra timing systems
    • ensure that the meet is staffed properly
    • operate the automatic placing and timing system
    • prepare and distribute the meet invitation
provide the Clerk of Course with necessary time cards
  • prepare entry lists or heat sheets
  • ensure each race is conducted fairly
  • issue complete lists of results
  • ensure disqualified swimmers are listed at the end of the event
  • process record applications
  • serve as Chairperson of any Jury of Appeal
  • buy awards
  • arrange provision of food for officials
  • organize warm-up conditions
  • publish safety rules for warm-ups
  • obtain approval/sanction for the meet
  • keep financial books for the meet

2. An "Open" meet is:

    • available only to those who are not age-group swimmers
    • available to all swimmers registered with S/NC and IPC
    • available to all age groups but restricted to one province
    • held outdoors as an open water long distance event
  • 3. A "Senior" event is an event for which:
    • there are NO age restrictions
    • swimmers must be at least 18 years old
    • only Masters swimmers are eligible
The following Age Groups are Nationally recognized for records, etc..
  • 10 years and under
  • 11-12 years
  • 13 years
  • 14-15 years
  • 15-17 years
  • 13-14 years
  • 15 years and over
  • 8 years and under.

In order for the results of a swim meet to be officially recognized for S/NC records or for future qualifying times, the Meet must:

    • be conducted as an "Open" meet
    • be approved by the provincial section
    • use an approved automatic placing and timing system
  • Applications for meet sanctions are normally sent to the:
    • S/NC national office
    • Provincial Section office
    • Provincial Officials' Chairperson
    • Provincial Sanction Officer so designated by the section

7. An Application for Meet Approval:

    • shall be submitted for each individual meet
    • shall be accompanied by a copy of the meet invitation
    • is needed for Class Two Time Trials

8. Mixed competition (males & females competing with another) shall be permitted:

  • in an age group meet
  • as a novelty event
  • in a Senior meet
  • in time trials

In pre-seeded meets, primary responsibility for seeding each event lies with the:

    • Referee
    • Meet Manager
    • Clerk of Course
    • Marshall
  • 10. The term "Short Course" refers to:
    • a 25 yard pool
    • a meet in a 25 yard pool
    • a meet in a 50 meter pool
    • a 25 meter pool
    • a pool that is shorter than regulation length
11. Non-regulation length pools may be used for S/NC approved competitions:
  • at no time
  • at the local or PS level only
  • during the summer break.
  • When standing at the starting end of the pool, facing the course, you will find lane number one (1) to be:
    • on your far left
    • on your far right
    • immediately to the right of the centre lane.

13. The following pool and equipment conditions are correct if:

    • the end walls of the pool are parallel and vertical
    • both end walls or bulkhead walls extend at least 0.80 meters below the water surface
    • free movement of officials is provided along the length of the bulkhead if the pool is more than 9m wide
    • each lane is not less than 2.0 meters wide and unobstructed
    • the top surface of the starting blocks is at least 0.5m x 0.5m
    • backstroke grips protrude beyond the vertical plane of the end-wall, over the water surface
    • the false start recall rope is 15 meters from the starting end
    • a marker visible to swimmers is placed 15m from the start for backstroke


  • 14. The meet invitation package shall contain the following:
    • date of meet and starting times of each session
    • a list of Senior officials working the meet
    • a list of events and qualifying times
    • de-qualifying times (if appropriate)
    • disqualifying times
    • entry fees and procedures
    • accommodation and travel information
    • recommendations for rule changes
    • pool details (length, number of lanes, etc..)
The meet invitation package shall contain the following:
    • scoring rules for prizes and awards
    • admission price for spectators
    • procedures for scratches, deck entries, etc..
    • a list of all invited clubs;
    • rules about Finals (A) and Consolation (B) Finals
    • safety/warm-up procedure
    • an approved (signed) sanction form
    • notification of starting procedures for the meet (one or two starts)


  • 16. Responsibility for ensuring that a list of current records and TAG times is available to the Recorder/Scorer lies with:
    • Meet Manager
    • b. Clerk of Course
    • c. Referee
    • d. Provincial Officials Chairperson
    • e. Provincial Section office
17. Responsibility for recruiting and initially assigning senior officials lies with the:
  • Chief Timer
  • Meet Manager
  • Referee
  • Chairperson of Officials
  • Provincial Section office

18. Responsibility for approving the final assignment of all officials for a session lies with the:

    • Clerk of Course
    • Session Referee
    • Meet Manager
    • Official on duty with the highest level badge
19. In a meet with Preliminaries and Finals in an 8-lane pool, if there are 7 swimmers entered in an event the Meet Manager may:
  • schedule a Preliminary heat to determine Final seeding
  • schedule the event as a Final during Preliminaries
  • consult all affected coaches to determine their wishes
  • schedule the event for the Finals session at night
20. In the format of a meet, Consolation (B) Finals:
  • may be included along with Finals
  • must be included along with Finals
  • shall be swum BEFORE the Final of each event
  • should be swum AFTER the Final of each event

21. A "Swim-off'” shall be held:

  • whenever there is a tie
  • to break a tie for last qualifying position(s) or alternate position(s) in a Final or Consolation Final
  • whenever there is a tie for a medal

22.A "Swim-off'” is normally arranged by the Meet Manager:

    • a. after consultation with affected coaches or swimmers
    • b. after consultation with the Referee
    • c. after consultation with the Chief Timer
    • d. after consultation with the pool manager
    • e. to take place not less than 1 hour after all involved swimmers have completed their heat
  • 23. An S/NC record may be established in:
    • a. any S/NC sanctioned meet
    • b. a Class Two Time Trial
    • c. any high school swim meet

24. The following swimmers may score team points in a sanctioned swim meet:

    • age group swimmers in a Senior event
    • disqualified swimmers
    • unattached swimmers
    • swimmers who fail to equal or better the qualifying times
    • the first alternate to a Final if a finalist is disqualified during the race
25. The following swimmers are eligible for Canadian records:
  • age groups swimmers in a Senior event
  • swimmers with good automatic times but no back-up times
  • swimmers with an official time derived from two watches
  • swimmers with record splits from the start of a race 50, 100, 200, etc.
  • a swimmer in the first leg of a relay if the 3rd swimmer is disqualified
  • a swimmer breaking a breaststroke record in a freestyle event
  • a swimmer with a record split from the start who subsequently fails to make the qualifying time for the event

26. The Jury of Appeal:

    • shall be chaired by the Meet Manager or designate
    • shall be composed of an odd number of members
    • shall have the Referee as a voting member
    • may be attended by any interested official
    • shall be held during or immediately following the session
    • shall hear evidence from the protestor, the Referee and the person whose decision is in dispute
    • shall make a written formal record of its proceedings
    • shall reach a decision on the day of the protest
    • shall make the final decision
27. The Meet Manager's responsibilities regarding safety procedures during warm-up shall be to:

a. assign teams to lanes

b. increase the number of sprint lanes when the situation requires it

c. limit the number of swimmers in the pool

d. check the pool deck for unsafe areas

e. assign Marshals during warm-up

f. provide signs for each lane at both ends of the pool indicating designated use during warm up

g. post warm-up procedures prominently on deck



  • 28. The results of a local meet shall contain:
    • times of all swimmers in Preliminaries and Finals
    • identification of records apparently broken
    • disqualified swimmers' times
    • the age of all Age Group swimmers
    • individual and team point scores (if the meet is scored)
    • names and codes of participating clubs
    • jury of Appeal results (Jury Records)
    • names of all Senior officials
    • names of the organizing committee
29. The results of a local meet shall contain:
  • a line marking de-qualifying standard for each event
  • addresses of visiting clubs
  • the number of swimmers from each club
  • results which are listed in order of freestyle (50, 100, 200, etc..), backstroke, breaststroke, butterfly, I.M., and relays
  • names of swimmers in relays in order of swimming
  • lead-off swimmer's time in a relay where the 3rd swimmer is DQ'd

30. Meet results shall be sent to:

    • the meet approval/authority (Provincial Section, S/NC, and IPC if Para swimmers)
    • the National Rules Chairperson
    • each participating club
    • all clubs in the host province
    • provincial sections of out-of-province clubs