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ODINCINDIO Marine Information Management Training Course 13-24 February 2006

Explore the evolution of library cataloguing, including standards, rules, data elements, and functions of online catalogues. Discover the impact of metadata in archiving and preservation for resource discovery and digital identification.

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ODINCINDIO Marine Information Management Training Course 13-24 February 2006

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  1. Cataloguing: Introduction OPAC AACR Murari P TapaswiNational Institute of Oceanography, Dona Paula 403 004 Goa, Indiamurari@nio.org ODINCINDIO Marine Information Management Training Course 13-24 February 2006 MARC Dublin core CCF

  2. Library catalogue: What is that • Logically arranged list of documents in the library • Key to the documents e.g. ‘books’ • Indicates the position of a specific book in the library • Describes book sufficiently: author, title, publisher, etc. • Systematic order and format for description

  3. Catalogue: Evolution and revolution Register Printed book Card Database

  4. Catalogue: Data elements • Data: factual information about a object (book - in our case) • Element: items that describe the object (book – in our case) • Examples: • Authors • Title • Publisher • Year of publication

  5. Catalogue: Metadata Refer differently: • machine understandable information • records that describe electronic resources Library environment: any formal scheme of resource description, applying to any type of object, digital or non-digital

  6. Catalogue: Rules…1 • Rules: The manner in which you describe data elements or the way you type metadata • Identify which is this data element and suggest what is correct according to cataloguing rules: • UPANOI, TipamatorTipamat UpanoiorMs Tipamat UpanoiorUpanoi, T.or UPANOI, T.orUpanoi,T.

  7. Catalogue: Rules…2 Examples • AACR-2 (Anglo-American Cataloguing Rules) http://www.aacr2.org/ • CCC (Classified Catalogue Code) • ASFA Guidelines for bibliographic description http://www.fao.org/fi/eims_search/advanced_s_result.asp?series=6&sortorder=3&form_c=AND&lang=en

  8. Catalogue: Standards…1 ? Is 3”x5” catalogue card a ‘standard’ • Standard: provides a mechanism by which computers exchange, use, and interpret (bibliographic) information • Save duplication of efforts in keying in same data in many libraries acquiring same material

  9. Catalogue: Standards…2 • Examples: • MARC (Machine-Readable Catalogue) for bibliographic info: http://www.loc.gov/marc/ • Dublin Corefor cross-domain information resource description: http://dublincore.org/

  10. Levels in which we describe our data • Monograph (m) – book, patent, report • Monographic series (ms) – book in series • Analytico-monographic series (ams) – article/chapter from book published in series • Analytico-monograph (am) – article/chapter in a book (conf proceedings volume article) • Analytico-serial (as) – journal article • Collection (c) – collected works

  11. Levels in which we describe schema Compartmentalized (e.g. ASFA) • Analytic • Monographic • Serial • Collection • Local information (class number, location, loan policy, etc.) Logical (e.g. used for ODINAfrica) • Levels 1, 2 (+ sometimes 3) and local info

  12. Data analysis and entry Responsibility of a cataloguer • Identify bibliographic level of the document • Identify correct data elements and relevant fields • Error-free data entry as per the bibliographic description rules/ guidelines Make available your database to your users – important!!

  13. Identify document types and data elements • Lalli, C.M.; Parsons, T.R.Biological oceanography: An introduction. 2nd ed. Open Univ. Ser. Oceanogr.; Butterworth-Heinemann, Oxford, UK. 1997; x+314pp • Shankar, D.; Kotamraju, V.; Shetye, S.R. A quantitative framework for estimating water resources in India. Curr. Sci.: 86(4); 2004; 543-552 • Wafar, M.V.; Wafar, S.; Yennavar, P. Indian Ocean Islands, coastal ecology and geomorphology.Encyclopedia of coastal science. Schwartz, M.L. (Encyclopedia Earth Sci. Ser.). Springer; Dordrecht; The Netherlands; 2005; 557-564

  14. Functions of online catalogues..1 • Resource discovery • Allowing resources to be found by relevant criteria • Giving location information • Organizing e-resources • Organizing links to resources based on audience or topic • Building these pages dynamically from metadata stored in databases

  15. Functions of online catalogues..2 Facilitating interoperability • shared transfer protocols, and crosswalks between schemes • Seamless search for the resources across the network • e.g., Iamslic Z39.50 distributed library http://library.csumb.edu/cyamus/ill/search.php • NDLTD Project http://www.ndltd.org/(OAI Protocol)

  16. Functions of online catalogues..3 Digital identification • locating a digital object on Internet by a file name, URL, some identifiers, e.g. DOI (Digital Object Identifier) Archiving and preservation • Metadata is key to ensuring that Internet resources will survive and continue to be accessible Details at:http://www.niso.org/standards/resources/UnderstandingMetadata.pdf

  17. Challenge ahead… Can ODINcIndio group of libraries have an Online union catalogue of resources that are available with them ?

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