8WR OPS Workshop 2014 Part II

1. 8WR OPS Workshop 2014 Part II Eighth Western Rivers 2014 Operations Workshop

2. AUX Damage Claim Process • Claims submitted to CO SUMR via ASC • < $750 ASC review & approve to SUMR Response Dept. to DIRAUX for payment • >$750 Investigator assigned • Damage Normal Ops - Approval/Disapproval to SUMR to DIRAUX • Abnormal Ops - Stand down of vessel and crew with investigation • Gross Negligence Determination - • Yes - Claim denied; DIRAUX may take disciplinary action • No – Investigation endorsed for payment Eighth Western Rivers 2014 Operations Workshop

3. AUX Communications on Patrol • Facility must have 2 Way Comms • CG Unit, ACOE, Police, Fire Dept, Marina relay between facility & USCG • OPS & POSN – 30 mins SUMR, 60 mins SLMR • Comms lost – Terminate Patrol • Safe haven until comms is re-established Eighth Western Rivers 2014 Operations Workshop

4. AUX Incident Notification • Report Incidents Up the Chain • AUX report to SUMR Command Center • Incidents- • Incidents affecting flow of commerce • Major/Serious marine casualty • Pollution incident • Actionable intelligence • Terrorist attack • Incident w/high media interest Eighth Western Rivers 2014 Operations Workshop

5. Aux Incident Notification • Incidents • Significant injury to Aux member • Personnel casualty/Imminent death of SUMR personnel/family member • Civil disasters • SAR case Eighth Western Rivers 2014 Operations Workshop

6. MISHAP Reporting • Any event that results in . . . • Death of Auxiliary member • Injury of Auxiliary member • Damage to property • Must be under orders • Report immediately to OIA & DIRAUX Eighth Western Rivers 2014 Operations Workshop

7. Minimum Crew Requirements for AUX Facilities • Article 1.N of AUX OPS Policy Manual: • Must have minimum certified crew aboard • No single-handed operation except . . . • Emergency situations to get vessel back to dock • Launching & recovery at boat ramp Eighth Western Rivers 2014 Operations Workshop

8. Minimum Crew Requirements for AUX Facility • OTO is the only one who may grant crew size waivers • DIRAUX letter will spell out conditions of waiver • DDC-R or DSO-OP are only ones authorized to update AOM to reflect waiver Eighth Western Rivers 2014 Operations Workshop

9. Physical ability to perform as a coxswain or crew • The trainee/crew/coxswain must successfully perform each task: • Personally without assistance • With little hesitation • With confidence • Safely • All members must demonstrate the skill, mobility and endurance • to safely perform their duties. Eighth Western Rivers 2014 Operations Workshop

10. Physical ability to perform as a coxswain or crew • Members who are ill/injured have a responsibility to inform the coxswain • Coxswain must ensure safety of crew • Do NOT continue a mission with a physically/mentally compromised crew member to avoid hurt feelings! • This standard applies to coxswains too! Eighth Western Rivers 2014 Operations Workshop

11. Certified Crew & Currency Maintenance • Coxswains responsible for choosing certified crew • Individuals responsible for meeting currency requirements • Schedule recertification check-rides early • Late season check-rides impacted by: • Weather • Fiscal limitations • QE availability Eighth Western Rivers 2014 Operations Workshop

12. SUMR AUX Cell Phone Possession -- Embarked • Do not carry on person, except PWO for COMMS • Place on-board in dry & secure area • Reason - damage and property loss • Consideration - Cell phones required for communications in some limited VHF coverage areas Eighth Western Rivers 2014 Operations Workshop

13. Important Reminder • Cell Phone Texting– per ALCOAST 382/10 • No cell phone use without Coxn permission • Vessel must be stopped in a safe location for operator to use cell phone Eighth Western Rivers 2014 Operations Workshop

14. SUMR AUX Embarkation of Non-Aux Personnel • Non-Coast Guard on AUX Facilities • No non–AUX guests or passengers (including family) on facilities unless: • Order Issuing Authority (OIA) authorizes • Process - • Request 2 weeks in advance • Route via ASC with INFO Copy to SO-OP • Approval by e-mail to Coxswain or Pilot • Must receive approval to go Eighth Western Rivers 2014 Operations Workshop

15. SUMR AUX Embarkation of Non-Aux Personnel • Process (continued) • Approval can be granted for all patrol types • Training patrols receive greater scrutiny due to inherent risks • If patrol becomes operational mission • Coxswain must advise SUMR of non-AUX personnel • Non-AUX personnel may remain • Coxswain must perform Operational Risk Assessment in coordination with SUMR and Chief of Response • Coxswains should act first if lives are in immediate danger • Brief SUMR once the situation has stabilized Eighth Western Rivers 2014 Operations Workshop

16. SUMR Marine Assistance Request Broadcast (MARB) • SUMR Policy • SUMR Cmd Ctr broadcasts MARB for non-distress cases • If AUX responds or it was a “happen-upon” no need to do MARB • AUX may request MARB from SUMR Cmd Ctr • MARB effectiveness may be spotty due to gaps in radio coverage areas & lack of commercial tow operators in SUMR AOR Eighth Western Rivers 2014 Operations Workshop

17. SLMR AUX Cell Phone Possession -- Embarked • SLMR does not cover any loss of a cell phone • Reasonable care should be exercised at all times Eighth Western Rivers 2014 Operations Workshop

18. SLMR AUX Embarkation of Non-Aux Personnel • Non-Coast Guard on AUX Facilities • No non–AUX guests or passengers on facilities unless: • Order Issuing Authority (OIA) authorizes for event or patrol • Process- • Advise Command Center when reporting start of patrol • Family members will not be authorized for patrol Eighth Western Rivers 2014 Operations Workshop

19. Safety is Priority One! • Remember  safety of the crew, the public, and the vessel take priority over the mission • Personal Locator Beacon (PLB) – Key piece of safety equipment • Issued to Coxswains and PWOs • Have it on board • Check the battery expiration date • Keep it registered with NOAA Eighth Western Rivers 2014 Operations Workshop

20. Promoting Safety • Wear PPE correctly • Ensure facility is properly equipped • Operate vessel safely • Comply with Navigation Rules • Observe no wake zones Demonstrate Professionalism! Eighth Western Rivers 2014 Operations Workshop

21. HAZMAT Hazardous Materials • Steer well clear of ANY HAZMAT situation unless you have a certified HAZMAT responder on your crew with appropriate HAZMAT PPE • Observe, Protect, Report • Observe for signs of HAZMAT • Protect your crew and public from exposure • Report immediately to OPCON Eighth Western Rivers 2014 Operations Workshop

22. Operational Risk Management (ORM) • Accept No UnnecessaryRisk • Accept risk when benefits outweigh costs • Make risk decisions at the appropriate level • ORM never stops! Eighth Western Rivers 2014 Operations Workshop

23. Operational Risk Management GAR Model • Green – Amber – Red • Any category above a 3 needs to be mitigated • There should be NO zero (no risk) scores • GAR is ongoing during mission • Both SUMR and SLMR require a GAR score before an Auxiliary patrol gets underway Eighth Western Rivers 2014 Operations Workshop

24. Operational Risk Management GAR Model • Green – Amber – Red • 8WR Boat Crews will use the standard GAR worksheet • Worksheet (see next slide) and descriptive instructions are available on the 8WR website http://wow.uscgaux.info/content.php?unit=085&category=operations Eighth Western Rivers 2014 Operations Workshop

25. Operational Risk Management GAR Model Eighth Western Rivers 2014 Operations Workshop

26. Navigation Rules • Inland Rules applicable in all 8WR waters • Coxswains responsible for compliance • Be wary of “local practices” Eighth Western Rivers 2014 Operations Workshop

27. NavRul Test Completion • Initial closed book test must be taken on-line • Proctor required • Proctor must be a QE or AUXOP • Paper tests no longer available • Open book test taken on-line • No proctor required • Test site: http://ntc.cgaux.org/ • Open book test is due 5 years from the date of the last test  not 31 Dec of year 5 Eighth Western Rivers 2014 Operations Workshop

28. Operating in Reduced Visibility NAVRUL - Rule 19 Procedures for Reduced Visibility • Maintain a lookout as far forward as possible • Reduce speed • Proper sound signals • Navigation lights on • Radar on and monitored if you have it on your vessel • Avoid course alterations to port for vessels ahead Eighth Western Rivers 2014 Operations Workshop

29. Navigation lights on Depth perception affected Reduce speed Night vision (30 min) Inherently riskier; update GAR often Consider extra lookouts Night OPS Eighth Western Rivers 2014 Operations Workshop

30. Liability • Orders do not guarantee liability coverage • Legal process bases coverage on a review of the circumstances and facts involved • Your actions - • Must be within your qualifications and training • May not exceed the facility capabilities • Must not go beyond the scope of Auxiliary duties • Coverage may be denied by the Coast Guard if are operating out of bounds Eighth Western Rivers 2014 Operations Workshop

31. Operational Guidelines • Remember, we are prohibited from: • Boardings for law enforcement purposes • Investigating complaints of negligent operation • Violating any navigational rules • Creating any situation that would place any vessel in navigational extremes Eighth Western Rivers 2014 Operations Workshop

32. Radio Communications • Maintain high professional standards • Use appropriate pro-words • Use phonetic alphabet properly • Use appropriate channels • NEVER use . . . • “10 codes” • Unauthorized prowords, abbreviations and procedures • Chummy language • Personally identifying information • Review Boat Crew Seamanship Manual, Chapter 11, paragraph D.2. Eighth Western Rivers 2014 Operations Workshop

33. Operational Photos and Video • Coast Guard Policy • ALL photographs and video taken aboard Coast Guard Auxiliary Facilities under orders, including those taken with personal cameras and cell phones, are government property and subject to screening prior to release Eighth Western Rivers 2014 Operations Workshop

34. After The Patrol . . . • District Post Patrol Policy • Update 5132 in AOM • 7030 is completed in AOM • Original gas receipts are scanned into AOM • Must be submitted to DIRAUX in AOM within 30 days Eighth Western Rivers 2014 Operations Workshop

35. After The Patrol . . . • After Action Report when required • Maintain proper radio and deck log book Eighth Western Rivers 2014 Operations Workshop

36. After The Patrol . . . • Members submitting a claim when trailering are authorized to document both mileage and fuel costs on the CG-5132 (AUXMAN 9.C.2.b.) • FINCEN will pay the greater of the two amounts • One or the other – NOT both • Submit scanned original receipts as usual Eighth Western Rivers 2014 Operations Workshop

37. Meal Times • Aux Meal Times • Breakfast 4:00 – 8:00 AM • Lunch 10:00 AM – 2:00 PM • Dinner 4:00 – 8:00 PM • MIDRATS 10:00 PM – 2:00 AM • Meal claims outside these times will not be paid Eighth Western Rivers 2014 Operations Workshop

38. Recall of Sirius Strobe Lights P/N 640 • Inspect strobe light immediately for . . . • Battery leakage • Discoloration of surface lens • Strobe failure • Remove from service if broken • Return to OTO Eighth Western Rivers 2014 Operations Workshop

39. Tobacco/Nicotine Use • No tobacco/nicotine use on patrol • Boats, PWC & Aircraft • Includes E-Cigarettes • Rights of non-smokers prevail • Use of nicotine patches and gum authorized

40. Public Image

41. QUESTIONS ??? • Contact any of these OPS Reps using COL • Your FSO-OP/SO-OP • DSO-OP, COMO Jack Gumb  jgumb@cox.net • DDC-R, COMO Robert Smekta  tsunamiblue@att.net • If they don’t have the answer at hand, they have the resources and network to get the answer for you Eighth Western Rivers 2014 Operations Workshop