8WR OPS Workshop 2015

1. 8WR OPS Workshop 2015 Eighth Western Rivers 2015 Operations Workshop

2. Welcome! This workshop has been developed for Eighth Western Rivers Boat Crew Qualified Personnel (BCQP) as a review of basic surface operations processes and procedures to better promote safety and efficiency for patrols. It is required for all BCQP but is open to all members. Eighth Western Rivers 2015 Operations Workshop

3. Welcome! While not all encompassing, the topics discussed herein are issues that are of significant importance to our OIAs, DIRAUX/OTO or have been known to be the source of problems in recent years. This workshop is intended to serve as a primer for the upcoming operational boating season. Members are encouraged to frequently review references & PQS tasks to maintain proficiency. Eighth Western Rivers 2015 Operations Workshop

4. Required Workshops for OPS • Attend this mandatory refresher workshop • Must be completed by June 1st as per AUXOPS Policy Manual • Coxswains, Crew and PWO • Attend the mandatory 1 hour TCT refresher • Must be completed by 31 December • Annual refresher is waived if 5-year 4-hour TCT is completed in the same year Eighth Western Rivers 2015 Operations Workshop

5. Required Workshop for OPS • This workshop may be delivered at the Flotilla level . . . • By any member of the boat crew program • Boat Crew Members, Coxswains, PWO, QE • Presenter must be • Currently certified by DIRAUX • Current in TCT Eighth Western Rivers 2015 Operations Workshop

6. Required Workshop for OPS • Flotilla trainer must attend at Division level • May attend via Web-Ex if travel is over 50 miles one way • Training must be with at least three students Eighth Western Rivers 2015 Operations Workshop

7. Required Workshop for OPS • Four Hour TCT • Satisfies initial and five year requirement • Presenter must be currently certified by DIRAUX as TCTAUX • May attend at CG unit if a certified watch stander at unit Please review the four hour TCT program at . . . http://wow.uscgaux.info/content.php?unit=085&category=operations Eighth Western Rivers 2015 Operations Workshop

8. Requesting Patrol Orders New Policy Change • SO-OP reviews and recommends patrol requests to OIA (Sector) • OIA approves request in AOM • Best interests of Coast Guard and Auxiliary Eighth Western Rivers 2015 Operations Workshop

9. Requesting Patrol Orders Background Info • USCG Certifying & Disbursing Manual • Payment Approving Official • Commissioned, Warrant, Chief and First Class Petty Officers • Civilian employees GS-7 or above Eighth Western Rivers 2015 Operations Workshop

10. Requesting Patrol Orders • Auxiliary members prohibited from obligating government funds • Codified in federal law • This policy is NOT a punishment! • Sector Commanders happy with Auxiliary performance Eighth Western Rivers 2015 Operations Workshop

11. Requesting Patrol Orders • Coxswain requests orders in AOM • Coxswain emails SO-OP • SO-OP reviews request and submits recommendation to Sector via email • Sector approves or denies orders • If approved, coxswain performs patrol • Same procedure for non-reimbursable orders Eighth Western Rivers 2015 Operations Workshop

12. Requesting Patrol Orders A new patrol request has been created for SECTOR UPPER MISSISSIPPI RIVER by ROBERT J SMEKTA. The details of the patrol are as follows: Date: 09/01/2014 Time: MORNING Type: MOM Order Number: 1054195 Patrol Area : 11-01 Operator: ROBERT J SMEKTA Owner: ROBERT J SMEKTA Facility: 962827-TSUNAMI BLUE Comments: UMR 821-847. 0800-1400 Eighth Western Rivers 2015 Operations Workshop

13. Submitting Claim • Coxswain fills in required info with receipts within AOM • Coxswain notifies Claim Reviewer • Claim Reviewer assesses claim and recommends approval to DIRAUX if no problems • Claim Reviewer works with coxswain to resolve problems if needed Eighth Western Rivers 2015 Operations Workshop

14. Submitting Claim 6. DIRAUX approves claim as the OIA and submits to FINCEN for payment • Important distinction: Orders Request – Coxswain SO-OP Review Orders Approval - OIA Claim Approval – DIRAUX Claim Reviewer Assessment Eighth Western Rivers 2015 Operations Workshop

15. Claim Reviewers • North (Div. 2, 9, 11) - COMO Smekta • East (Div. 3, 8, 30) – DCAPT-E Butch Luhrsen • South (Div. 5, 15, 16) – Keith Burt • West (Div. 1, 31, 33) – David Chaffee Eighth Western Rivers 2015 Operations Workshop

16. AOM Reminders • Patrols should start and end with some standby time (23A) for pre & post u/w activities (GAR, briefing, de-briefing, etc.) • Patrol orders are good for a 24 hour period from the first itinerary entry • Request multiple orders for multiple days • Time in the itinerary must be consecutive with no gaps. One category ends at 1200, the next begins at 1200, NOT 1201 or later. 2015 Operations Workshop Response Directorate

17. Trailering • Trailering the day before and/or after a mission requires a separate patrol order • In the comments section state “orders for trailering only” • If only one member is trailering the facility, an e-mail must be sent through the appropriate chain so a crew over ride may be completed Eighth Western Rivers 2015 Operations Workshop

18. Trailering • Items to remember when completing a trailering only order • In the itinerary section of the order, you must have the trailering line and a line for underway time not to exceed 1/10th of an hour • Only vehicle mileage is listed on the patrol order • DO NOT put in a $.01 in the Fuel Total Box. The Fuel Total Box is used ONLY with BOAT fuel. Eighth Western Rivers 2015 Operations Workshop

19. Radio Facility Orders • Multiple radios utilized on a mission require only one AOM Order. The primary radio of the mission is the facility the order is issued for and each additional radio is listed in the comments section. Eighth Western Rivers 2015 Operations Workshop

20. Radio Facility Orders • If a member has a trailer which houses the radios used for a mission, each radio does not need to be offered for use. Instead the trailer and radios should be offered for use as one mobile facility. Eighth Western Rivers 2015 Operations Workshop

21. Uniforms • Coast Guard Uniform Board #46 • Recent changes affecting Auxiliary • Refer to ALAUX 024/14 Eighth Western Rivers 2015 Operations Workshop

22. Uniforms • Wearing PPE inscribed with “USCG Auxiliary” or any version of this are authorized only when assigned to duty Eighth Western Rivers 2015 Operations Workshop

23. Uniforms • Auxiliary Ball cap must be made only of ODU material • Only metal insignia • Sew–on insignia no longer authorized • Available through Auxiliary District Store Eighth Western Rivers 2015 Operations Workshop

24. Uniforms • Auxiliary Ball Cap not authorized for wear with the Tropical Blue uniform No! Yes! Yes! Eighth Western Rivers 2015 Operations Workshop

25. Uniforms • Garrison Cap authorized with Service Dress Blue Eighth Western Rivers 2015 Operations Workshop

26. Uniforms • Foul Weather Parka II is authorized as a uniform item with the ODU, Tropical Blue, Winter Dress Blue and Service Dress Blue uniforms Eighth Western Rivers 2015 Operations Workshop

27. Uniforms Stand Alone Use of Foul Weather Parka II Liners Yes No Badge Tab Both jackets may be worn underneath the Foul Wx Parka II ODU Utility Jacket Foul Wx Fleece Liner II Eighth Western Rivers 2015 Operations Workshop

28. Uniforms • Only one sew-on qualification insignia such as Coxswain, PWO, RBS, Trident, etc. is authorized for the ODU • Sew-on AUXOP is authorized in addition to qualification device Eighth Western Rivers 2015 Operations Workshop

29. Hot Weather Boat Crew Uniform • Shirt • Prescribed shirt is CG dark blue crew neck t-shirt • Stenciled or embroidered with “USCG Auxiliary”, ¾” tall block-style white letters across left chest • Auxiliary Operations Polo Shirt may also be worn • CG light blue undress shirt or working blue shirt no longer authorized • Any shirt worn must be neatly tucked into shorts Eighth Western Rivers 2015 Operations Workshop

30. Hot Weather Boat Crew Uniform • Shorts • Modified standard CG utility or ODU trousers hemmed at knee or 1-inch above knee • If modified standard utility trousers, belt is black web with silver tip and buckle • If modified ODU trousers, standard black ODU belt or optional Riggers belt Eighth Western Rivers 2015 Operations Workshop

31. Hot Weather Boat Crew Uniform • Socks – all white, athletic style, crew length • Shoes • Well blackened 8 or 10 inch safety boots • Brown boat shoe (as defined in AUXMAN) • All white or all black low top athletic shoes with nonskid/non-marking soles • Insignia/devices • Badges and ribbons not worn • No insignia on ODU t-shirt or Operations Polo shirt Eighth Western Rivers 2015 Operations Workshop

32. Hot Weather Boat Crew Uniform • Hat • Blue Working Utility Cap • Auxiliary Ball Cap • Tilley Hat • Instructions for procurement of Hot Weather BC uniform items contained in CG Uniform Regulations, COMDTINST 1020.6 (series)  i.e., items from commercial sources are NOT authorized Eighth Western Rivers 2015 Operations Workshop

33. Requesting a QE Session • All QE check-ride requests must be submitted to the Area QE Coordinator (AQEC) using Appendix G • Form found at: • Member Zone/Members Only/QE • AQECs • North  Robin Priestley, Division 9 • West  COMO Jack Gumb, Division 31 • East  Div 3 (AQEC-N) Div 30 (AQEC-W) • South  Al Olson, Division 5 Eighth Western Rivers 2015 Operations Workshop

34. QE Request Form • Be sure to fill out form completely • Provide a primary and alternate date • Flotilla leaders must confirm candidate eligibility prior to request • See bottom of form for requirements • Provide minimum notice of 14 business days • Ensure candidate is truly ready • Consider a mock board and check-ride Eighth Western Rivers 2015 Operations Workshop

35. Facility Markings Must display signage on OPFACs under orders IAW Chapter 3 of AUXOPS Policy Manual – US Ensign, Auxiliary Patrol Ensign, patrol banners and operational decal Eighth Western Rivers 2015 Operations Workshop

36. Facility Markings • AUXOPS Policy Manual • 3.B.1: “A facility must NOT display patrol signs while it is not assigned to duty.” • Patrol signs may remain displayed during periods of non-use while on ordered patrols of consecutive days Eighth Western Rivers 2015 Operations Workshop

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38. Permanent Markings • Permanent CG Auxiliary markings authorized only on unit owned facilities Eighth Western Rivers 2015 Operations Workshop

39. Providing SAR Response • Do only what you & your facility are capable of -Safety of crew comes first • Operate at safe speed for the conditions and local environment (wx, traffic, waterway) • Observe all NO WAKE zones. Advise OPCON of impact to ETA. Eighth Western Rivers 2015 Operations Workshop

40. Minimum Info for OIA AUX SAR Form 4612 STL-SMB-SECUMRCC@USCG.MIL Eighth Western Rivers 2015 Operations Workshop

41. Rendering Assistance • Do only what you are trained to do • Plan with your crew • Communicate your intentions to the disabled vessel’s Master • Maintain a tow watch • Provide medical assistance only to your level of training or certification Eighth Western Rivers 2015 Operations Workshop

42. Currency Maintenance • Log 12 hours underway annually • Coxswains may log 12 hours as crew or coxswain • Members responsible for meeting currency maintenance requirements • Trailering hours do NOT count for underway time for currency maintenance. However, it does count for fatigue limits. For example one hour of trailering equals 30 minutes toward fatigue limit. Eighth Western Rivers 2015 Operations Workshop

43. Currency Maintenance PWO • 12 hrs on PWC Eighth Western Rivers 2015 Operations Workshop

44. Dual Certified PWO • Certified as . . . • PWO & Coxn = 12 hrs u/w on boat + 6 hrs u/w on PWC • PWO & Crew = 6 hrs u/w on boat + 12 hrs on PWC Eighth Western Rivers 2015 Operations Workshop

45. DIRAUX E-MAIL • The DIRAUX Office has a joint email that each one of us can access. DIRAUXSTLOUIS@uscg.mil • Will be used for newsletters, unit meetings/minutes, qualifications, short-term training requests, offers for use, any form that needs action or any request that needs action. • Do not copy staff’s personal email Eighth Western Rivers 2015 Operations Workshop

46. 8WR OPS Workshop 2015 Intermission Eighth Western Rivers 2015 Operations Workshop