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Application Standardization

Application Standardization. Georgia Student Financial Aid Application System (GSFAPPS) Spring GASFAA Conference. GSFAPPS Introduction. Primary Means of applying for State Programs administered by GSFC Scholarships & Grants Non FFELP Service Cancelable Loans

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Application Standardization

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  1. Application Standardization Georgia Student Financial Aid Application System (GSFAPPS) Spring GASFAA Conference Slide 1 of 34

  2. GSFAPPS Introduction • Primary Means of applying for State Programs administered by GSFC • Scholarships & Grants • Non FFELP Service Cancelable Loans • FFELP Loans are not part of GSFAPPS • Replaces multiple paper-based and e-HOPE/ e-TEG applications • 24 separate applications/renewal applications • Multiple deadline dates Slide 2 of 34

  3. GSFAPPS Introduction (cont.) • Applicable to the following State Programs • Accel • Charles McDaniel Teacher Scholarship • Georgia Military College State Service Scholarship • Georgia National Guard Service Loan • Georgia Tuition Equalization Grant • Governor’s Scholarship • HOPE Scholarship/HOPE Grant • HOPE Teacher Scholarship Loan • Law Enforcement Personnel Dependents Grant • North Georgia College & State University ROTC Grant • North Georgia College and State University Military Scholarship • Promise Teacher Scholarship Loan • Public Safety Memorial Grant • Registered Nurse Service Cancelable Loan • Robert C. Byrd Honors Scholarship • Scholarship for Engineering Education (SEE) Loan Slide 3 of 34

  4. GSFAPPS Considerations Key Considerations • Electronic interface • Security • Accuracy • Reduce number of redundant applications • Positive feedback Slide 4 of 34

  5. GSFAPPS Features Key Features • Web-based, with option to print a paper application • Real-time, on-line edits of application data • Pre-populate fields where possible • Ability to suspend application and return Slide 5 of 34

  6. GSFAPPS Features(cont.) Key Features (continued) • Branches to obtain program unique data • Built-in HELP throughout • Ability to review application and print • Provides a list of follow-up documents • Email confirmations and notifications Slide 6 of 34

  7. GSFAPPS Features(cont.) Key Features (continued) Ex: “Pre-populate fields where possible” • If applicant has already completed FAFSA • GSFAPPS will pre-fill relevant data fields • If applying for only a HOPE Scholarship, GSFAPPS will inform Applicant no further application is necessary unless directed otherwise by your Financial Aid Office Slide 7 of 34

  8. GSFAPPS Benefits • Simplify and standardize • Application Forms • Submittal dates • Centralize many eligibility checks at GSFC • GSFC to create eligibility certification process • Schools only certify relative to: • Enrollment, course load, curriculum, GPA, hours attempted, residency, etc. Slide 8 of 34

  9. GSFAPPS Benefits (cont.) How will GSFAPPS make the process better for Students? • Simplify and standardize the application • Offers applicant choice of electronic or paper process • Pre-fills available data • Provides HELP menu and instant edits • Confirmation of receipt Slide 9 of 34

  10. GSFAPPS Benefits (cont.) How will GSFAPPS enhance processing for the Schools? • Centralize many eligibility checks at GSFC • Provide schools with application/eligibility data in a more efficient manner • Reduce the extent of Compliance Reviews/ Audits Slide 10 of 34

  11. GSFAPPS Benefits (cont.) How will GSFAPPS support compliance with State regulations? • Conducts eligibility checks on all applications • Provides electronic audit trail Slide 11 of 34

  12. GSFAPPS Implementation • Conducting Working Group Sessions • Deborah Barbone – No. Georgia Col & State University • Janis Bowles – Columbus State University • Jean Dobson – Emory University • Jenelle Handcox – Abraham-Baldwin Agricultural College • Lenora Jackson – Spelman College • Susan Little – University of Georgia • Rich Loftus – University System of Georgia • Andy Parsons – Dept of Technical & Adult Education • Pennie Strong – Central Georgia Technical College • Vincent Walters – Gwinnett Technical College • Robin Winston – DeVry University • Careful design & testing Slide 12 of 34

  13. GSFAPPS Implementation (cont) • Will be conducting state-wide implementation workshops • Implement for “new” (first-time) applicants • Current recipients “grand-fathered” • Current application processes are still available Slide 13 of 34

  14. GSFAPPS Implementation (cont) Communication & Training • April : USG Conference • May: Demo to GSFC Staff & Working Group • June: GASFAA Conference • June – Oct: On Going Activities: - GSFC Newsletter - GACollege411 Activities - GSFC Web Site • July: Student Focus Groups Slide 14 of 34

  15. GSFAPPS Implementation (cont) Communication & Training (cont) • August: System Training for GSFC Staff FAO, DTAE and Peer Group Conference • Sept: Half-day Workshops (proposed) (Savannah, Macon, Albany, Dalton, Atlanta) GSFC Mailing to Schools (H.S.’s & Colleges) PROBE Counselor Workshops PROBE Student Fairs • October: Implementation & Press-release Slide 15 of 34

  16. GSFAPPS Implementation (cont) Communication & Training (cont) • GSFAPPS web page at GSFC.org • On-going FAQ’s on GSFC Web Site • E-mailed questions added to FAQ’s • Presentation on Web Site Slide 16 of 34

  17. Using GSFAPPS Applicant • Access GSFAPPS as a registered user of www.GACollege411.org Slide 17 of 34

  18. Log In Slide 18 of 34

  19. To Use GSFAPPS (cont.) Applicant • www.GACollege411.com provides the link to GSFAPPS • Follow on-line instructions Slide 19 of 34

  20. Program Description Slide 20 of 34

  21. To Use GSFAPPS (cont.) Applicant • Placing the cursor on a specific Program displays a description of that Program • As an example, selecting the HOPE Scholarship Program would display a screen similar to the next slide Slide 21 of 34

  22. Program Description Slide 22 of 34

  23. To Use GSFAPPS (cont.) Applicant • After viewing the Program description, if the Program is selected (clicked) for application, GSFAPPS will present the Program requirements • Using the HOPE Teacher SC Loan as an example, the Program requirements will look similar to the screen on the next slide Slide 23 of 34

  24. Program Requirements Slide 24 of 34

  25. To Use GSFAPPS (cont.) Applicant • Complete remainder of Application by following on-line instructions • Must complete every field to proceed to next screen Slide 25 of 34

  26. Application Entry Slide 26 of 34

  27. Application Entry Slide 27 of 34

  28. To Use GSFAPPS (cont.) Applicant • Once all questions have been answered, the completed Application is presented • Applicant has three options: - Edit - Print - Submit Slide 28 of 34

  29. To Use GSFAPPS (cont.) Slide 29 of 34

  30. To Use GSFAPPS (cont.) Applicant • Upon submission, GSFAPPS will inform Applicant about receiving confirmation e-mail • If Program requires supplemental document, Applicant will be instructed what to submit Slide 30 of 34

  31. To Use GSFAPPS (cont.) Slide 31 of 34

  32. To Use GSFAPPS Colleges & Universities • Exchange data files via SURFER or update student data on-line • Continue to certify required data • Certification reporting for HOPE funds via submission of an invoice Slide 32 of 34

  33. Summary • Replaces multiple applications • Implement for “new” (first-time) applicants • Centralize many eligibility checks at GSFC • Primary Means of applying for financial aid • If FAFSA completed, no need to apply for HOPE thru GSFAPPS (public college students) • Not the sole System for making application Slide 33 of 34

  34. Closing • Questions? • Thank you for your attention • Feedback: GSFAPPS@gsfc.org • GSFC Contact: Bob Lahl (770) 724-9058 bobl@gsfc.org Slide 34 of 34

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