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Monthly Special Education Coordinator Meeting

Monthly Special Education Coordinator Meeting . December 9, 2013. Agenda. OEC Onsite Update SC-Alt FBA/BIP Evaluation Planning Meetings: What do you do when . . . . . Reminders Progress Reports Record keeping Evaluation/Reevaluation consent “Speech-only” referrals Looking Ahead.

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Monthly Special Education Coordinator Meeting

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  1. Monthly Special Education Coordinator Meeting December 9, 2013

  2. Agenda • OEC Onsite Update • SC-Alt • FBA/BIP • Evaluation Planning Meetings: What do you do when . . . . . • Reminders • Progress Reports • Record keeping • Evaluation/Reevaluation consent • “Speech-only” referrals • Looking Ahead

  3. OEC Onsite Update

  4. OEC Onsite Update • On Friday, we sent to the SCDE all of the corrective action items that were due as a result of the OEC’s onsite visit from September 2012. There were two types of corrective action items: • Individual Student Corrections • All files were submitted except two: • Calhoun Falls • MLD • District Corrective Action Documents • Trainings • School Level P&P • CPR

  5. OEC Onsite Update The SCDE will most likely provide feedback some time in January. Hopefully we’re cleared. If not, we’ll have a short turn-around time to make any additional corrections that the OEC still views as outstanding.

  6. OEC Onsite Update

  7. SC-Alt

  8. SC-Alt According to PowerSchool, here are the kids taking SC-Alt.

  9. SC-Alt • Here is what I have from my list: • Connections • Cyber • Royal Live Oaks • Lake City

  10. SC-Alt • Discrepancies between the two: • Youth Leadership has a child? • Missing is RLO • Missing is LCCPA

  11. SC-Alt • Important Reminders • If there is someone on the PowerSchool list that IS NOT taking SC-Alt, the PowerSchool code needs to be removed immediately. Please communicate this to your school’s PS person. • The teacher listed in the homeroom field needs to be the one who administers SC-Alt . . . If the person in the homeroom field IS NOT the person who will be administering SC-Alt, that needs to be changed immediately. This field can be changed back after the QDC2 pull (see next slide).

  12. SC-Alt Steps to get there is: •  Search and select student from the PowerSchool start page • Click Modify Info page • Home Room field name

  13. SC-Alt • Any person who is administering SC-Alt who did not administer it last year will need to go to one of the following trainings: • I need to know the name, email address, and training date of EVERYONE who DID NOT administer SC-Alt last year and who will be administering it this year. DUE DATE – this Thursday

  14. SC-Alt • Training Dates: • Everyone administering SC-Alt, including 2nd raters, will need to come to the District office on Friday, February 28th at 10:00 to attend a District Training and to pick up testing materials. • The training will last 3 hours. • Testing Window: • March 3 – April 25 • Materials due to the District no later than April 30th.

  15. FBA/BIP

  16. FBA/BIPs As we have seen from the OEC onsite review and from our own review, here are a few reminders about FBAs and BIPS:

  17. FBA/BIPs • Functional Behavioral Assessments • Are required if the student has a behavioral intervention plan • Can only be conducted as part of a reevaluation • Not as a special review • Not as a manifestation determination meeting • Not because of a recommendation for expulsion • Are not required just because the student has an emotional disability • Are part of the child’s IEP folder

  18. FBA/BIPs • Behavioral Intervention Plans • Can only be done as a result of a functional behavioral assessment • Are to be reviewed at least annually (which requires signatures) • Progress towards goals are to be provided at a rate described in the IEP • If the BIP is to be dropped, there needs to be some reference in the present levels as to why it is being dropped.

  19. Evaluation Planning Meetings

  20. Evaluation Planning meetings Any discussions of appropriateness of proceeding with evaluation should typically occur prior to submission of the referral packet. Rarely should it be decided during an evaluation planning meeting that you do not need to proceed with evaluation. If the referral gets to evaluation planning, then really what the team is determining is that the student is not eligible for services.

  21. Evaluation Planning meetings • In most situations, the evaluation planning team has only 3 options – Based on a review of existing information, • The student IS eligible to receive special education services • The student IS NOT eligible to receive special education services • The team needs to gather additional information before eligibility can be determined

  22. Evaluation Planning meetings CAUTION: The team cannot say it doesn’t have enough or the right information to determine eligibility at this time. If this is the case (you don’t have the info needed), then you’re proceeding with evaluation and gathering the needed info. • Example – the team needs evidence of a medical condition for OHI and hasn’t been able to get the OHI form from the doctor; you cannot determine eligibility until ALL of the information requested by the team has been gathered even if this means going over the 60 day timeline.

  23. Reminders

  24. Reminders • Progress Reports • Everyone should have a progress report by now • Make sure you have data to back up progress reporting • Record keeping • Complete hard copy readily available • Complete upload into Excent with clear names/dates • Schools should be able to supply a complete copy of the most recent IEP (including signature page, Meeting Notice, PWN/minutes, and any other accompanying document) readily when asked • Consent for Evaluation/Reevaluation • Parents cannot revoke partial consent

  25. Reminders • A referral for “speech-only” (articulation) is no different than a referral for academic or behavior concerns. The process and forms are the same: • Submit referral packet to regional rep • Hold Evaluation Planning meeting • Obtain Consent for Evaluation • Hold Eligibility Determination meeting • Complete Evaluation/Eligibility report

  26. Reminders • We do not recommend mass screening for speech (we don’t mass screen for any other disability category) • If your school decides to mass screen for speech, you still have to follow the procedures for referral even if the child “fails” the mass screening • Submit referral packet to regional rep • Hold Evaluation Planning meeting • Obtain Consent for Evaluation • Hold Eligibility Determination meeting • Complete Evaluation/Eligibility report

  27. Looking Ahead

  28. Looking Ahead • January 6 – District sends out Table 2 (Personnel) • January 16 – Face to Face Special Education Coordinator Meeting – District Office • 9:30am – 3:30pm • January 20 – Table 2 due to the District

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