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March’s Special Education Coordinator Meeting

March’s Special Education Coordinator Meeting. March 12, 2013. Agenda. Indicator 14 SC-Alt April’s Meeting SCDE Onsite Visit Follow-Up Evaluations/Reevaluations/Referrals Dates to Remember . Indicator 14. Post Secondary Outcomes Via SCDE contractor New procedure from SCDE:

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March’s Special Education Coordinator Meeting

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  1. March’s Special Education Coordinator Meeting March 12, 2013

  2. Agenda • Indicator 14 • SC-Alt • April’s Meeting • SCDE Onsite Visit Follow-Up • Evaluations/Reevaluations/Referrals • Dates to Remember

  3. Indicator 14 • Post Secondary Outcomes • Via SCDE contractor • New procedure from SCDE: • Districts ensure accuracy of information. • Zenobia will send out Ind 14 pulls by the end of day on Thursday (3/14/13). • Schools will need to go into Excent to make the corrections to the cells that are highlighted. • After ensuring all corrections are made, schools are to send Zenobia a clean pull of Indicator 14 (please send encrypted with standard password). • Deadlines to Zenobia are noon on March 25th. • If you have any questions, please let Zenobia know.

  4. SC-Alt • Testing is in full-swing. • Last day of testing is April 26, 2013 • Royal Live Oaks still needs to pick up the testing materials • New Participation Guidelines (click): • Procedures still the same: Notify Robbie prior to making an IEP team decision to move a child over to SC-Alt.

  5. April’s Meeting • There has been a change: • April 9th meeting canceled • Rescheduled: • April 10th • Face-to-Face (at District Office) • 9:30am – 3:30pm

  6. SCDE Onsite Follow-up • On March 6, 2013, the district received official follow-up from the SCDE regarding their onsite visit. • What was received: • Individual file feedback • Global feedback from pre-submission documents: • Student handbooks • District Policies • School-Level Procedures

  7. SCDE Onsite Follow-up • Brief overview of the findings: • Commendations: • The SCPCSD offers choice for SWD • OEC appreciates the revised language in the SC Charter School Law re: District Responsibility • General education staff understands IDEA and special education • Offer multiple ways of conducting meetings • District professional development is articulated

  8. SCDE Onsite Follow-Up • General Area of Concerns: • Procedural issues such as PWN and meeting notifications • Parents may be less involved with their children’s special education programs • Postsecondary transition • Large number of “special reviews” that took place prior to the onsite visit

  9. SCDE Onsite Follow-up • Citations • 24 out of 24 IEPs cited for noncompliance • 19 out of 19 additional folders reviewed from the two schools cited for noncompliance • Additional Citations: • Certification: Services not being delivered by an appropriately certified and highly qualified teacher • Policy/Procedures: Schools didn’t have written procedures (specific to the school) and District didn’t have their procedures (monitoring/oversight) in writing

  10. SCDE Onsite Follow-up • IEP Compliance: • Top Areas of Noncompliance • Are children with disabilities achieving at high levels? • Q55: Severity of Disability Statement in PLOP (N=9) • Q60: PLAAP (N=8) • Q62: Annual Goals Relating to Disability (N=14) • Q63: Other Annual Goals (N=11) • Q65: Progress Measured (N=8) • Q66: When Progress Reported (N=8) • Q69: Nonparticipation with Nondisabled (N=13) • Are youth with disabilities prepared for life, work and postsecondary education? • Q34: Strengths Considered (N=7)* • Q77: Meeting Notice (Transition) (N=8)* • Does the District implement IDEA to improve services and results for children with disabilities? • Q6: Parent Right to Assessment (N=7)* • Q23: PWN Completion (N=19)

  11. SCDE Onsite Follow-up • IEP Compliance • Basic Compliance • *SCDE’s new interpretations: • Q34: Strengths Considered (N=7)* • In the present levels, a statement regarding the student’s strength IN THE AREA of the child’s disability(ies) must be evident. • Bad Example: Billy’s strength is math. In the area of written expression, he’s still writing sentences that lack proper capitalization which makes it difficult to read his writing. • Good Example: In the area of written expression, his strength is in the area of spelling; however, when he writes his sentences, he lacks proper capitalization which makes it difficult to read his writing. (this then becomes a FINDING which needs baseline data to properly reflect as a present level)

  12. SCDE Onsite Follow-up • IEP Compliance: • *SCDE’s new interpretations: • Q77: Meeting Notice (Transition) (N=8)* • For all kids age 12 and up, for every meeting, this needs to marked on the letter of notification: • “To discuss transition service needs or to develop a transition plan” • Q6: Parent Right to Assessment (N=7)* • During a reevaluation, when the IEP team determines that no additional data are needed, the following statement MUST BE in writing to the parents: “The parents have the right to request an assessment to determine whether the child continues to be a child with an disability, and to determine the educational needs of the child (34 CFR § 300.305(d)). The LEA is not required to conduct the assessment unless requested to do so by the child’s parents.” • We are going to deal with this through adding a statement to our evaluation/reevaluation document. This form will be updated (and put on SharePoint) by Wednesday morning.

  13. SCDE Onsite Follow-up • Next Steps: • School-Level Corrective Action Plans • More information will be provided regarding the school-level corrective action plan. • Individual File Corrections • Each file cited for noncompliance must be corrected ASAP, but in no case later than November 1, 2013. • We’ll talk about specifics on how to hold correction meeting and requirements at our April 10th meeting.

  14. Evaluations/Reevaluations/Referrals • RtI/SIT/SAT/…teams – all charters address this issue • These data are critical for helping the team determine whether the student’s weaknesses/low scores/poor performance is due to a disability or to a lack of intensive, differentiated, additional instruction • Reevaluations – make sure you’re addressing all areas adequately and are describing the existing information upon which the team is making the continued eligibility decision.

  15. Data Calendar Change • March 19 – 20: IEPs marked complete (canceled – however still need to mark IEPs complete shortly after an IEP meeting) • March 25th (noon): Indicator 14 corrections

  16. Dates • March 19, 2013 “Writing IEPs” web-training is canceled. • Rescheduled: • April 11: at 2:30pm for all teachers • April 11: 3:30 – 4pm (for ms and hs teachers) • April 10, 2013 • 9:30am – 3:30pm • District Office

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