DEPARTMENT WITH SPACE NEED Complete Space Request Form Obtain required signatures

1. CENTRAL CAMPUS SPACE REQUEST/APPROVAL PROCESS EXHIBIT E DEPARTMENT WITH SPACE NEED Complete Space Request Form Obtain required signatures Deliver completed form to UNIV PROP/ UNIV PLANNING PROVOST (Academic Space) / VP FINANCE & ADMIN (Non-Academic Space) Review & Approval BUDGET OFFICE Notification UNIV PROP / UNIV PLANNING Request Intake Assignment of Space Request ID # * Regularly scheduled meetings with representatives from VP Finance & Administration, Provost, Budget Office, General Counsel (as needed), University Planning, University Properties and the Requesting Department to review and discuss space requests REQUEST EVALUATION MEETING * UNIVERSITY PROPERTIES LEASED SPACE UNIVERSITY PLANNING ON-CAMPUS SPACE SPACE SEARCH Leased or potential FIT OUT PLANNING & APPROVAL Project Review Committee or Capital Approval Process CAPITOL PLANNING Long-term planning VACANT SPACE OWNED BY YALE DEPARTMENT COMMUNICATIONS DEPARTMENT COMMUNICATIONS FIT OUT PLANNING & APPROVAL Project Review Committee or Capital Approval Process NEGOTIATE LEASE TERMS GENERAL COUNSEL Review & Approval VICE PRESIDENT’S OFFICE / DESIGNEE Signature UNIVERSITY PROPERTIES Repository for leases Create and distribute Lease Summary Sheet and Payment Information DEPARTMENT Lease information Expense payment form ACCTS PAYABLE Lease Information Payment setup continued …

2. CENTRAL CAMPUS SPACE REQUEST/APPROVAL PROCESS (continued) • RENT AND OPERATING EXPENSE PAYMENT PROCESS EXHIBIT E UNIVERSITY PROPERTIES Create and Distribute Lease Summary Sheet and Payment Information DEPARTMENT ACCOUNTS PAYABLE Recurring Payment Setup (fac id # to be entered first in transaction description field) Receipt of Invoice for Operating Expenses for Leased Space Invoice Sent to Accounts Payable with Lease Operating Expense Sheet Invoice Processed (fac id # to be entered first in transaction description field)