Structure Young at Heart Singles
Organizer - ‘YH Org’ member (pays meetup.com fees) Organizer of the Month ‘Young At Heart’ member : Co-Organizer rights (one of the Assistant Organizers – manages group for the month) ‘YH Shr’ member : Co-Organizer rights (used by any Assistant Organizer – for Admin/Maint purposes) Assistant Organizer Assistant Organizer Assistant Organizer Assistant Organizer Event Organizer Event Organizer Event Organizer Event Organizer Host Host Host Host Host Host Helper Helper Helper Helper Helper Helper
Organizer Responsibilities : Make sure the Meetup.com dues are Paid. Communication To and From Meetup.com. Organizer Organizer of the Month Organizer of the Month : Will take on most of the ‘Organizer’ responsibilities of the group for the 1 month. *Assistant Organizers will be on rotation to be the Organizer of the Month. *The current month and at least the next 2 future months should always have an assigned Organizer of the Month. * Assistant Organizers may volunteer for a particular month if desired. *After an Assistant Organizer has completed their month, their name will be placed at the bottom of the rotation list. *The Assistant Organizer’s name at the top of the list will be requested to take the next month without an assigned organizer. If they are not able to take that month, they will be requested to take the following month. Then request the next Assistant Organizer at the top of the list to take the still open month. *Any new Assistant Organizer should be put on the schedule as soon as possible to get them trained, and show we need them.
Organizer of the Month Responsibilities : Get anything that needs to be passed from the previous Month’s Organizer. Based on Young at Heart agreed upon standards: Pending Members: Approve, Decline, or Email requirements. Warn, Ban, or Remove Members when appropriate. Modify roles of other members as needed. Make most decisions that need to be made during the month on your own. Decisions that you feel you should not make alone, send out an email to all Assistant Organizers to get their input. If needed, set up a physical meeting to discuss. Make sure there are Organizer of the Months assigned for at least the next 2 months., following rotation guidelines. Make sure at least 2 meet-ups are scheduled for the month. If not, set some up yourself And/or contact Assistant Organizers and Event Organizers – work with them to get some created. Assist members who want to Host an event with setting up the event. Ask them to research and send you the info, and you will post. If they need help, assist them as much as possible: training, suggestions, etc. – whatever is needed. Put any Pending Items on the Calendar so others will be aware. Toward the end of the month, Contact the next Organizer of the Month to pass everything to them. Train them if necessary. Treasurer -Keep and Manage Money. Update log to show money collected and expenses. Keeps Receipts for all Expenses.
Assistant Organizers Assistant Organizer Responsibilities : Will be Organizer of the Month on rotation. Will set up events as desired. (not just when Organizer of the Month) For Hosts and members - set up and host events for them on the website if requested, or pass to another Assistant Organizer to help them. Will be on the look out for future events and put on Calendar or Log as a possible future event. Event Organizers Event Organizer Responsibilities : Will be on the look out for future events . Will research , plan and post events. Assist hosts with events. Hosts Host Responsibilities : Will be on the look out for future events . Will plan events. Will do as much research as possible and pass to one of the Event or Assistant Organizers to post. Host events or assist other Hosts with events. Helpers: Help with events when needed. May collect money, help with nametags, find and introduce new members. Research, Etc. Helpers All Members All Members: Follow agreed upon Young at Heart policies. Contact Organizer of the current Month for current month events. Contact Organizer of the future Month for future month events.