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How Can We Save Money?. A Department for Education guide to help your school save money. Government White Paper (point 8.23). It is important that schools should be able to make savings on procurement and back office spend in order to invest resources in teaching and learning.

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How can we save money

How Can We Save Money?

A Department for Education guide to help your school save money

Government white paper point 8 23
Government White Paper (point 8.23)

  • It is important that schools should be able to make savings on procurement and back office spend in order to invest resources in teaching and learning.

  • The Spending Review announcement said that schools should be able to save at least £1 billion in these areas by 2014–15.

    To assist in this we will

  • signpost best deals

  • provide financial and procurement information and tools

  • work with schools and partners to improve procurement practice

    With this help schools should achieve:   

  • financial savings

  • carbon reductions via energy savings   



  • This is the DfE’s procurement e-learning system which can be used as an introduction for school staff new to a purchasing role or as a handy refresher for more experienced buyers.

  • All schools users can access BuyWays free of charge

Assess your spend
Assess your spend

  • Value for money self-assessment tool -

  • Keep a log of your contract expiry dates – this will help you to plan future spend

  • Benchmark

  • Talk to other schools – collaborate

Department for education information
Department for Education information

  • A variety of procurement information and good practice for

    School Business Managers:


  • Admin & Finance – Procurement

  • Leadership and Governance

  • Initiatives and Tools

Helpful organisations
Helpful organisations

Pro5, other Public Sector Buying Organisations (PSBOs)

and Buying Solutions, can:

  • Help schools achieve best value

  • Provide framework contracts which have been procured professionally

  • Offer links to thousands of suppliers

The pro5 www pro5 org

West Mercia Supplies (WMS)

Multi-Functional Device Advice

Utilities Advice

  • Eastern Shires Purchasing Organisation(ESPO)


  • Framework Contracts

  • Energy

  • ICT

Yorkshire Purchasing Organisation (YPO)




Central Buying Consortium


The largest local authority purchasing

consortium in the UK which is madeup of 17 LAs.

North Eastern Purchasing



How can we save money

Ensure your procurement is SUPERB

Seek advice from your Local Authority

Use pre-existing frameworks and contracts set up by PSBOs or your LA

Pay only for what you have specifically ordered and that has been deliveredExtra care needs to be taken with leases – know the difference between

operating and finance leases, especially with MFDs and check every lease with your LA before signing

Remember, never sign any incomplete agreement

Be familiar with, and never breach, the Financial Regulations in your LA and

remember that for purchases with a value above the EU thresholds you must use the OJEU tendering process.

Other useful links
Other useful links

  • - the official UK government website for citizens

  • - the further education purchasing consortium which can be used for sixth form expenditure.

  • - This procurement management resource on the LG Improvement and Development website has been designed specifically to meet the needs of the local government procurement community. It contains a range of guidance and good practice on all aspects of procurement.

  • - Procurex National 2011, which takes place on 8-9 March 2011, is one of the UK’s leading events designed specifically for professionals engaged directly in or associated with procurement from both the public and private sectors. It is free to attend and will feature over 60 training workshops, conference speakers and over 100 exhibitors.

  • - The Public Procurement Show, on 14-15 June 2011 at the EXCel, London is free. It provides visitors with a educational seminars, conference features and suppliers.

How can we save money

Thank you

Any questions?

Email address