Event Team Presentation March 11, 2011 Leads: Jessica & Amy Members: PJ & Carly

1. Event Team Presentation March 11, 2011 Leads: Jessica & Amy Members: PJ & Carly

2. Agenda • Event Team Journey • Our Team • Vision • Event components and flow Input Needed: • Venue • Award Winner Introductions • Event Needs • Strategy/Next Steps

3. Event Team Journey

4. Our Team

5. Vision • Defining great leadership • Uplifting great leaders in our community • Sharing compelling leadership experience to enable leadership growth • Establishing and growing a reputable leadership program that educate leaders of tomorrow • Empowering leaders for a just and humane world • Represent the GLFC/RWLA – inclusive/participative in planning process Tone: celebratory, professional, intimate, inspirational

6. Event Components:Venue & Program Flow

13. Campion Ballroom Diagram w/ 430 seat set-up

14. Event Location • Pigott Auditorium • Campion Ballroom Pros • Seats target capacity – 400 • Connection with Albers • Location Continuity with 2010 • Large stage • Professional Cons • No private reception area • Boeing Room (80 capacity) • Pigott Atrium • Reception prep takes cohort members away from award experience • Not intimate • No reception entertainment Pros • Flexibility to accommodate capacity changes • Contained (ceremony & reception in one place) • Formal, celebratory, intimate • Close to Parking (Murphy) • Most sought after location for formal events on campus • Reception entertainment Cons • Not Albers • Requires location update on collateral and website • 12x12 video screen, opportunity to rent additional screens incur add’l $150 cost.

15. Program Flow Pre-Ceremony Reception (6:00-6:30 pm) Live music (tentative) Photo slideshow (tentative) Poster displays Beverages & light appetizers Award Ceremony (6:30 – 7:30 pm) Welcome (Fr. Steve?) MC (TBD?) Trailer video 3 finalist videos 8 or so different speakers Reception (7:30 – 9:00 pm) Appetizers/Beverages Live music (tentative) Photo slideshow (tentative) Poster displays

16. Award Winner Introductions • Cohort members • Other Pros • Direct connection to GLFC • Enhance personal GLFC experience • Personal and GLFC visibility • More control • Consistency with 2010 • Cons • Lack of personal connection with nominees (potentially less impactful for audience) • May need to be based on public speaking ability verses desire Pros • Personal connection to winner (potentially more impactful for audience) • More meaningful and personal for award winner to hear from someone they lead • Something new • Cons • Less control • Will this already be in the videos?

17. Event Needs • Flow and timing (time out schedule of events) • Speakers w/speeches – coach on writing and help practice – set up a timeline • PowerPoint of pictures and quotes • Dry runs – video, presentations • Video • Ambiance development • Music • Promotional items for award recipients (table) • Set up calendars – liaison to finalists and speakers • Liaisons for nominee and guests now through event • Catering (SU and alcohol) • Facilitating vendors (wine/beer) • Vendor setup/needs • Reminder calls to vendors and participants – directions, parking, deliveries, etc. • Photographer • Programs • Award Plaques • Decorations (table center pieces) • Flowers • Table runners • Draping over divider walls • Balloons • Other • Day of coordinator • Volunteer coordinator • Places to store items (banners, trophies) • Greeters/Ushers • Transportation/parking • Signage • Set up and clean up/take down • Outreach for attendance • Appreciation – sponsor acknowledgement, donors, etc. • Thank you gifts/notes • Reception Attendee Engagement

18. Strategy • Define success: • 100% participation – Cohort Engagement • Input on decisions • Program execution (event needs) • Event team cannot be successful without the support and trust of the cohort • How do we move forward? • What are concerns/fears? • How do you want to engage? • How can we best work with other teams?