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State Cooperative Contract Sales Reporting Guide

State Cooperative Contract Sales Reporting Guide

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State Cooperative Contract Sales Reporting Guide

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  1. State Cooperative Contract Sales Reporting Guide Utah Division of Purchasing April 2018

  2. Go to website: https://purchasing.Utah.govHover over “For Vendors” and then click on “Usage Reports”

  3. Vendor Side –Sales and Usage Step 1 –Log into system using your email address • If your email address is unable to log you in, please contact your contract manager or click “Trouble logging in?”

  4. Vendor Side –Sales and Usage Step 2 –You will be asked for a temporary passcode • This is a numeric code sent via email and is for 1-time use. Each time you log in, you will receive a new email with a new code.

  5. Vendor Side –Sales and Usage Step 3 -Vendor Dashboard • Depending on your role, you may or may not have the “Upload Usage Report” option on your dashboard

  6. Vendor Side –Sales and Usage Step 3a -Vendor Dashboard – View Historic Payments • Because this is a new system, you will not have any information here yet, but it will grow over time

  7. Vendor Side –Sales and Usage Step 3b -Vendor Dashboard – Upload Usage Report • You will complete ALL fields and upload file in required format – this can be obtained by clicking the “Download Sample Report” button • The system will NOT accept reports in any other format

  8. Vendor Side –Sales and Usage Step 3c -Vendor Dashboard – Make a Payment • You will find invoice and click “Pay” if they would like to pay via credit card. If not, they may print out the invoice email and mail in a check

  9. Vendor Side –Sales and Usage Step 3c -Vendor Dashboard – Make a Payment • Once you click “Pay” a confirmation box pops up: • And the system will take them to the Chase Paymentech pay page:

  10. Vendor Side –Sales and Usage Step 3c -Vendor Dashboard – Make a Payment • After you submit a payment, once applied it will show up here. Transaction numbers will show up immediately for any credit card payments made

  11. Vendor Side –Sales and Usage SAMPLE INVOICE EMAIL: