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Writing the Report - PowerPoint PPT Presentation


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Writing the Report. Drafting the Report. Distinguish the Functions of the Report Sections Ensure Coherence at All Levels of the Report Acknowledge Data in Report from Secondary Sources Edit and Proofread the Report. Basic Divisions of a Formal Report. Prefatory Parts Supplementary Parts

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Presentation Transcript
slide2

Drafting the Report

  • Distinguish the Functions of the Report Sections
  • Ensure Coherence at All Levels of the Report
  • Acknowledge Data in Report from Secondary Sources
  • Edit and Proofread the Report
slide3

Basic Divisions of a Formal Report

  • Prefatory Parts
  • Supplementary Parts
  • The Report Proper
slide4

Prefatory Parts

  • Title Page
  • Letter of Authorisation
  • Letter of Transmittal
  • Table of Contents
  • List of Illustrations
  • Executive Summary

May include:

slide5

Supplementary Parts

  • References (Sources)
  • Endnotes
  • Appendix

May include:

slide6

The Report Proper

  • Introduction
  • Findings
  • Conclusions
  • Recommendations

Includes:

slide7

Ensure coherence at all levels of the report

  • provide introductory comments
  • use general statements/topic sentences
  • use transitional devices
  • incorporate charts & tables into text
slide8

Acknowledge Data in Report from Secondary Sources

  • Author-Date System … (Lee, 2000: 67)
  • Superscript System … led to a 12%
  • increase in profits.1
slide9

Edit and Proofread

  • Check the Substance and Style
  • Check for Consistency and Errors
  • Ensure the report is Attractive and Neat
slide10

Remember the 5 Cs

  • Clarity
  • Conciseness
  • Coherence
  • Correctness
  • Courtesy
slide11

MY SPELLING CHEQUER

Eye halve a spelling chequer

It came with my pea sea

It plainly marques four my revue

Miss steaks eye kin knot sea.

Eye have run this poem threw it

I am shore your pleased two no

Its letter perfect awl the weigh

My chequer tolled me sew.

~ Sores unknown ~

slide12

Spell-check Non-errors

e.g.too / to / two

their / there

its / it’s

slide13

Elements of a Well-written Report

  • Carefully constructed outline
  • Logical, consistent content
  • Accurate information
  • Clear writing style
  • Neat and attractive presentation
something to think about
Some say report writing reflects the culture of specific corporate cultures. What do you understand by this assertion? Can you give examples of how reports reflect workplace cultures? Something to think about