GFP in the IUID Registry – A Basic Look Walt Clark, CPPM Raytheon IIS

1. GFP in the IUID Registry – A Basic Look Walt Clark, CPPM Raytheon IIS

2. Agenda • Part 1, How to Apply for Access • Part 2, Manually Entering Items

3. To Create a UID Registry Account • The application submission begins at: • https://iuid.logisticsinformationservice.dla.mil/brs/entry.aspx • Yes, it’s a new and longer website address now. • This is the beginning of creating a “User Profile.”

4. To Create a UID Registry Account • Must know what access type you are requesting

5. To Create a UID Registry Account • Must have the applicable Supervisor, Security and Government Sponsor’s information available • Name, Title, Address/Office, Telephone and e-mail addresses. • There are time limits within which everyone must reply. • Even if it’s a message from a Do Not Reply e-mail account, there is action to be taken.

6. To Create a UID Registry Account • If your application is not approved within a few days, contact your Supervisor, Security Representative and Government Sponsor to be sure they received and responded to any e-mails. • When your account is approved follow the e-mail instructions to activate it.

7. This is the first screen

8. This is the second screen Select New User

9. To Create a UID Registry Account • So you selected “New User” at the second screen. • What’s next?

10. To Create a UID Registry Account • A Warning!

11. To Create a UID Registry Account • The Security E-mail address warning. • Depending on the type access you requested, you may not see that screen. • If it does display, your access type requires the e-mail address of a Security Representative that can validate your security clearance.

12. To Create a UID Registry Account • Error Messages relating to incorrect entries of password, data, etc… will periodically be displayed. • The next page shows a sample error message

13. To Create a UID Registry Account • Error Messages in RED

14. To Create a UID Registry Account • Stopping and suspending work: • To terminate a session close your browser! • Be sure to complete your registration. All unsaved data is lost when you close the browser!!

15. To Create a UID Registry Account • New User Questionnaire Select the Yes or No Radio buttons

16. To Create a UID Registry Account • If you wish to apply for IUID Contractor or General Purpose API Contractor access, you must have an active contractor registration and enter the associated DUNS number for that registration. • When satisfied with your entries click on VIEW AVAILABLE APPLICATIONS to view the available applications list.

17. To Create a UID Registry Account • Select Applications Page

18. To Create a UID Registry Account • You must select one application on the Select Applications Page. • Applications are available based on how you answered your questionnaire questions. • Select the application you wish to request access to and click the SUBMIT APPLICATION REQUEST button to submit.

19. To Create a UID Registry Account • Note that if you are a Government sponsored contractor and enter a valid DUNS number on the interview questionnaire page your Select Application page will appear similar to the figure on the next slide.

20. To Create a UID Registry Account • Contractor Select Application page

21. To Create a UID Registry Account • When an application request is submitted, BRS may display a security warning similar to the one on the next slide.

22. To Create a UID Registry Account • Security warning

23. To Create a UID Registry Account • If the Security warning is displayed the access you are requesting requires the e-mail address of a security representative who can validate your security clearance. If you have the required e-mail address and want to continue, click on the link indicating so. The USER PROFILE step is next.

24. To Create a UID Registry Account • USER PROFILE is displayed when applications have been selected and the request has been submitted. • The sample on the following page is for a Government-sponsored contractor.

25. To Create a UID Registry Account • USER PROFILE

26. To Create a UID Registry Account • USER PROFILE

27. Tip for the User Profile Page • Required fields are indicated by an “*” asterisk • Dates should be in mm/dd/yyyy format • Enter phone and fax numbers using periods as shown in the example on the page • If you are using an e-mail that is currently in the system, you will get a warning. At that point, you can choose to either continue saving the new profile or log in with the existing one.

28. Tip for the User Profile Page • NOTE: Each application request requires that you save a new profile unless you are adding a DUNS or DODAAC number to your previous request. • If errors are present, the User Profile Page is redisplayed with a message stating which data needs to be corrected, as shown on the next slide.

29. Tip for the User Profile Page • Correct the data and click the Submit Profile button again

30. Tip for the User Profile Page • NOTE: If you do not successfully finish your registration request and click the Submit Profile button, your request is considered incomplete and will be deleted from the BRS system. • When all data is complete and accepted, the Application Justification page is displayed as shown on the next sliide.

31. Tip for the User Profile Page • Application Justification page

32. User Justification • Enter a justification for the application you are seeking access to in the text box of the Application Justification page • Enter what data you need, why you need it, and how you will use it. • Limit your justification to less than 1,500 characters. • When satisfied with your entries, click on the SUBMIT USER JUSTIFICATION button.

33. User Justification • The USER JUSTIFICATION information is submitted, and a confirmation page is displayed containing your UserID and password entry field as shown on the next slide.

34. User Justification • Confirmation page

35. UserID Assignment • You will soon receive an e-mail confirming your UserID. • In the fields provided, create a password and re-enter the identical password in the next field using the following guidelines.

36. Password Guidelines • Passwords may not be any word found in the dictionary. • The password must be between 14 and 25 characters in length. • The password must contain at least two capital and two lower case letters. • The password must contain at least two numbers and two special characters. • No repeating characters in consecutive positions.

37. Update Security Questions page • You will now create a question and answer combination that will be presented to you should you ever request help with your password. • Your answer must exactly match the answer you type here. • Select your security questions from the drop down menus, and answer in the field next to them.

38. Password Guidelines • When satisfied with your Password, click the Save Password button.

39. Update Security Questions page • When you have completed all five question and answer sets, click “Next” to view a success message, as seen on the next slide.

40. SUCCESS

41. SUCCESS • When you click continue a confirmation page is displayed, as seen here.

42. SUCCESS • You should receive an e-mail shortly with a link to the BRS User Confirm Email and Agree to the Terms page, as seen below. • When you receive your email, click on the link to open the BRS User Confirm E-mail and Agree to Terms page.

43. SUCCESS • BRS User Confirm E-mail and Agree to Terms page.

44. SUCCESS • Follow the instructions in the e-mail and on the page to confirm your email and other information displayed as well as agree to the terms. • Once you complete confirmation, your access request will move to the next step in the approval process. • NOTE: The link in the e-mail will expire in 72 hours, be sure to complete your confirmation before it expires.

45. NDA • You have two sections on this page to act on: • Select a form to view and • Confirm that you have read and agree to the terms on the forms. • Forms are created dynamically within BRS according to each registrant’s needs. • The required forms are displayed based on applications requested, access requested, and type of user (government, contractor, other)

46. NDA • Read the form before closing the window. • Check the check box on the confirmation page to indicate that you have read and agree to the terms stated on the form. • Then click the Confirm button to digitally sign the form.

47. NDA • A Correct Information button is provided at the bottom of the Confirmation page. Click this button if you find your information is incorrect on the page. • The User Profile page will open. Edit the incorrect data, and click on the Submit Profile button.

48. NDA • The Justification Page will then display. Edit if necessary and click Submit. • The User Confirmation page will then redisplay. • Once you click the Confirm button, the Success page is displayed as shown on the next slide.

49. SUCCESS • Success page

50. SUCCESS • An e-mail will be sent to the next person that needs to approve your request. • You cn close the web browser now.