TABLE CAPTAIN TRAINING - PowerPoint PPT Presentation

TABLE CAPTAIN TRAINING

January 2011

• Welcome & Introductions
• Event Overview
• Historical Outcomes
• Goals & Objectives
• Table Captain Role & Responsibilities
• Resources for Table Captains
• Questions & Answers

• The Annual Fundraising Breakfast…
• is made possible by Board Members, donors, friends and staff of DHCDC serving as Table Captains
• is DHCDC’s largest annual fundraiser
• is sponsored by Old Point National Bank
• highlights the programs and children of DHCDC
• follows the “Raising More Money” methodology
• Guests are asked to make a contribution to DHCDC at the end of the program

• Our 40th anniversary!
• This year’s breakfast takes place on a very special date: exactly four decades from the morning DHCDC first opened on April 19, 1971.

• From 2003 until 2010 our total number of gifts has gone from 80 to 300
• Highest year was 2008 with 335 gifts
• The average gift amount over the eight years is $152.95
• Last year the average gift amount was $156
• Last year average table total was $1172

Breakdown of the 220 donations under $100

Amount of Gifts

• Goal: Raise $100,000 on April 19, 2011
• Increase level of giving among all participants!
• Goal: $1500 per table
• Communicate suggested minimum donation level to your guests.
• Suggested minimum donation is $150.00
• Gift may be given all at once or over time
• Use your discretion when sharing this suggestion; you know your guests better than we do.

• Challenge guests to make multi-year pledge commitment
• 16 pledges were made last year
• Only 5 were for multiple years
• Challenge guests to get to NAP Tax Credit level
• Only 34 of 300 gifts were NAP credit eligible
• Advertise Levels of Recognition

• Levels of recognition are published in our Annual Report and online.
• Advertise the levels of recognition to your guests.
• Advocates of the Children
• $5,000 and above
• Champions of the Children
• $1,000 - $4,999
• Supporters of the Children
• $500 - $999
• Friends of the Children
• Gifts up to $499

• Fill one table – yourself and 9 guests
• Be strategic….
• Use a personal touch - Invite your guests in person or with a personal phone call
• Send each person who agrees to attend as your guest the postcard with a personal note on the bottom.
• Submit your guests’ contact information to Cassie Benson Stafford AS SOON AS POSSIBLE!

• Plan to arrive at 7:30 to check in and host your table by greeting and helping your guests feel welcome.
• Encourage guests to arrive by 7:45 so that they can find their table prior to the start of the program
• WAIT to pass out pledge cards until the Board President explains the pledge card!
• Collect all pledge cards prior to your guests’ departure.
• PLEASE thank each of your guests for coming & giving!

• Download your Table Captain information packet at our website www.dhcdc.org/fundraisingbreakfast.htm
• This year’s website is more interactive, where you can register for the breakfast (if no one has invited you), sign up to be a Table Captain or just learn more.
• Contact DHCDC Staff:
• Cassie Benson Stafford – TC Coordinator cbenson@dhcdc.org or 825-6200
• Beth Doggette – Development Director bdoggette@dhcdc.org pr 825-6200
• Invite potential guests to a Milk & Cookies Visit

• Guests will see the children in action, get a tour and hear a short presentation about DHCDC. Guests are NOT asked for a donation at this event.
• This is a great way to get your guests invested prior to the breakfast or to persuade them to become your guests on April 19
• Dates are as follows (Milk & Cookies Visits last one hour):
• January: 13, 20, 27
• February: 10, 17, 24
• March: 10, 17, 24
• Email Beth Doggette at bdoggette@dhcdc.org the names of the contacts you would like us to invite OR contact us to discuss hosting your own Milk & Cookies

• The Table Captain who brings in the highest dollar amount on April 19, 2011, will win a prize.
• Just for being a Table Captain this year, all Table Captains will be entered into a drawing for a prize.
• Prizes will be announced once details are confirmed. Stay tuned!

• What if I can't get 9 people? That’s okay, we will combine tables if necessary. Just do your best.
• What if my guests can't give much money, or any at all? That’s okay too… sometimes those guests may have connections to others or may wish to be a Table Captain in the future.
• What if people say no? Let them know we will mail them a pledge card and information about DHCDC.

for your willingness to act as an ambassadorfor DHCDC’s 9th Annual Fundraising Breakfast!

THANK YOU