1 / 11

An Open Source Alternative for Enterprise Records and Document Management: It seems the market is ready for something ne

An Open Source Alternative for Enterprise Records and Document Management: It seems the market is ready for something new. Why Open Source?. Enterprise software today Long sales cycles Huge Capital Outlay Disconnect between license cost and manufacturing cost…where’s the value?

vida
Download Presentation

An Open Source Alternative for Enterprise Records and Document Management: It seems the market is ready for something ne

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. An Open Source Alternative for Enterprise Records and Document Management:It seems the market is ready for something new

  2. Why Open Source? • Enterprise software today • Long sales cycles • Huge Capital Outlay • Disconnect between license cost and manufacturing cost…where’s the value? • A huge proportion of new license revenue today goes to sales and marketing! • $5-10 for sales/marketing for every $1 on R&D • You’re paying for a sales guy…not a product • While Vendor acquisitions provide new product features they also provide new maintenance revenues

  3. Proprietary Services/ Customization Cost Reductions Cost Reductions Variable Cost Services/ Customization Fixed Cost Proprietary License Services/ Customization Hardware Why Open Source? Open Source Open Source 100% Hardware Support or Services/ Customization Proprietary License Hardware Support Support Source: Larry Augustin (OSBC2004)

  4. Is it really new? “Open source software solutions will directly compete with closed-source products in all software infrastructure markets.” (Gartner, 2005) • Today, 81% of companies have deployed or are considering deploying open source applications (CIO Insight, 2006) • 72% plan to expand its use (CIO Insight, 2006) • Open Source is not new at the infrastructure level, most organisations here today will be running Linux, Apache Webserver, JBOSS, PHP, MySQL etc somewhere • AGIMO have a guide for Government Agencies looking to understand and make use of Open Source Software • http://www.agimo.gov.au/infrastructure/oss

  5. So what is new? • For the first time Open Source is impacting at the Business level, rather than at the IT infrastructure level. • Open Source Enterprise Content Management (Alfresco) and Customer Relationship Management (SugarCRM) applications are two examples of this. • Open Source Enterprise Content Management includes Records Management, Document Management, Web Content Management, Business Process Management just like all the other vendors… • …only there is NO CAPITAL COST

  6. So what does it mean for you? • Open Source means you and your development team get the source code… • you can fix bugs yourself instead of waiting till the vendor does… lets face it Australia and New Zealand make up about 5% of global revenue for US software vendors, so how important is it really to them? • You can develop features and localise applications to make them contextually relevant to your business…without shouting till you’re blue in the face. • No capital outlay means more budget for building richer applications…quicker • “No vendor lock in” becomes a strategic reality

  7. And who is using it now?

  8. Records Management is Risk Management • Managing your organizations' records is managing Risk. • The lifetime of a record is longer than the lifetime of most of the vendors? • Commercial software is not an effective mitigation of that Risk…too much control is maintained by the vendor. • Open Standards and Open Source are the only way to mitigate the Risks involved.

  9. Records Management is Brand Management • UBS Warburg fined $29.2 Million • Lucent Technologies fined $25 Million • Morgan Stanley fined $15 Million • Banc of America Securities fined $10 Million • Philip Morris fined $2.75 Million • And each of these organisations endured public scrutiny and negative publicity • …all because they destroyed or were unable to find records

  10. The infrastructure for Enterprise Records Management • Distributed Input • Capture content anywhere, capture it early • Ease of Use • Don’t force the user to enter metadata • Don’t force the user to learn new work practices just for managing compliance • Automate • Use automatic categorisation • Use business rules to link users and business processes • Link pre-defined retention policies with pre-defined fileplan templates • Federations • Lots of separate functional repositories joined in a loose federation • Federated Search (discover records across multiple repositories) • Federated Execution (manage records across multiple repositories)

  11. So what does Open Source offer? • In short EVERYTHING… (Including DOD5015.2 certification) • So take it seriously…evaluate it along side your proprietary systems and see how much money you can save while making your users happier • Come and see us at Stand 4 • Distributed Input • Integration with Imaging systems (Kofax, Captiva, eCopy etc) • Web services, JCR APIs • Ease of Use • Virtual File System (CIFS/SMB Network Drive) • Rules driven folders • Automation • Rules driven classification/categorisation • Pre-defined retention polices linked to pre-defined fileplan templates • Business process management and worfklow • Federations • Loosely coupled repository model • Federated Search • Federated Execution http://www.lateralminds.com.au

More Related