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MOST Policy Documents A standardized approach for the dissemination & application of policy-relevant knowledge Rationale for Standardized Approach System D esign M ethodology Documents S tructure Outline Dissemination Methods System Features & Functionality

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slide1

MOST Policy Documents

  • A standardized approach for the dissemination & application of policy-relevantknowledge
      • Rationale for Standardized Approach
      • System Design Methodology
      • Documents Structure Outline
      • Dissemination Methods
      • System Features & Functionality
      • Content Connectivity & Flexibility
slide2

1. Why ‘Standardize’?

  • Not standardize knowledge but support – to innovate in dissemination & utilization methods
  • Reduce processing time & costs with electronic communication – submission/review & editing/posting
  • Produce different types of documents for different users with different needs – from the same information
  • Capitalize knowledge & experience to enhance potentials for replication & transfer
  • Accelerate dissemination and empower use & re-use of research results for policy-making
slide3

2.1 Empirical Basis

  • Briefing & reporting-driven information flows (access, extraction, making & use processes) in policy institutions
  • US Library of Congress Congressional Research Service, & other policy research services
  • Policy research theoretical studies & educative materials
  • Information flows in administration & management decision-support services
slide4

2.2 Structure Design

  • Content mapping from theoretical studies, educative materials, documents by policy institutions, & guidelines for reporting on ‘best practices’
  • Integration into comprehensive, ‘generic’ structure
  • Selection of salient points, addition of points of relevance to domain-specificity
  • ‘System’ considerations: content connectivity potentials
  • Definition of appropriate sequence-logic
  • Refining structure & features with writers & users
slide5

3.1 Policy Papers

      • Document Information
      • Introduction
      • Context
      • Legal Framework in Place
      • Stakeholders’ Plans & Strategies
      • Proposed Policy Implications
      • Monitoring & Evaluation
      • References
slide6

3.2 Policy Briefs

      • Document information
      • Introduction
      • Abstracts from paper sections:
        • Context
        • Legal framework in place
        • Stakeholders’ plans and strategies
        • Proposed policy implications
        • Monitoring and evaluation
      • References
slide7

4. Dissemination

  • Papers (15 to 20+ pages) & Briefs (ab. 4 pages – a collection of selectitems from the Papers)
  • Print & electronic versions
  • Website: Downloadable versions (.pdf), and
  • Interactive versions (.html) – items in Brief link to integral text of section in original Paper
  • Newsletters via mailing lists (body text, .pdf file as attachment, link to Brief & Paper pages on website)
  • Alerting via email when new paper comes out
slide8

5.1 Search & Reporting

  • Qualifying & localizing an issue/case filters documents
    • Generic themes (education) &particular problems (secondary school dropouts)
    • Regions (Africa) or geographic areas (Eastern Africa), countries (Kenya)
  • Retrieving specific items produces custom-documents
    • Select items from single Paper generate custom-type Brief (‘just the right information’)
    • Select items across multiple Papers generate custom-type report (focus analysis)
slide9

5.1.1 Issue/case Dimensions

  • On ‘secondary school dropouts in Kenya’, one may be interested in
    • Overviewing legal frameworks, e.g. for anteriority research
    • Or identifying networks of individuals, organizations, resources, & how they are mobilized
  • Different sets of items report on the same policy issue/case withdistinct, specific dimensions
    • ‘Legal instruments for the prevention of sec. school dropouts in Kenya’
    • ‘Agents & resources involved in the prevention of sec. school dropouts in Kenya’
slide10

5.1.2 Issue/case Locations & Contexts

  • One may want to compare geographically
    • Neighbouring (Ethiopia, Tanzania), other African (South Africa, Namibia), or different (Cuba, China) countries
    • Zoom out for regional (Eastern Africa) or cross-regional (Latin-America & the Caribbean, Asia & the Pacific) comparisons
  • Or restrict with specific ‘social-ecological’ foci
    • Geo-administrative scales(district, medium city, village)
    • Social-environmental contexts (inner city, rural)
    • Location-specific environments (coastal, mountain)
slide11

5.2 Analysis & Research

  • Quantitative processing across knowledge items produces practical evidence for analytical or exploratory purposes
    • Identifying how problems result from particular situations in particular contexts
    • Assessing extent of solutions available for particular types of problem
    • Identifying solutions to a particular problem based on similar experiences
    • Assessing potentials for success of solutions
    • Identifying best option(s) based on context specificity
    • Inferring problems that might arise from solutions, etc.
slide12

6.1 Content Connectivity

  • Complex policy challenges can be translated into ‘Profiles’
  • "How-to’s" & "Best practices" can be extracted and compiled
  • Natural language tools can help answer practical questions
  • System can be made self-learning through profiles & queries
  • Value multiplies with each document added (& with every search)
  • Need critical mass (docs.) for system to be knowledgeable
slide13

6.2 Flexibility

  • Granularity: the number of structural levels (in a text: section, part, chapter, paragraph, etc.)
    • Higher granularity = better customization (search & profiles) and more precise analyses (questions & answers), but:
    • Higher granularity = heavier constraints for the authors – in fitting in research content
  • Need right balance between enough granularity & ease of writing – to enable usability while not constraining knowledge production
  • To be tested in close collaboration with authors & users – researchers & policy-makers
slide14

Thank you

  • Your comments & questions are welcome
        • Christina Von Furstenberg c.von-furstenberg@unesco.org
        • Santiago Castro s.castro@unesco.org
        • Vincent Maugisv.maugis@unesco.org