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  1. PULASKI COUNTY SPECIAL SCHOOL DISTRICT Grade 11 Literacy Exam School Test Coordinators’ Meeting February 20, 2014

  2. GOALS • To review ACTAAP Rules • To discuss the test administration guidelines • To review the role of the school test coordinator • To review the role of the test administrator • To review test accommodations • To discuss test security guidelines • To review the test schedule

  3. ACTAAP RULES • TEST ADMINISTRATION • The following 11 rules are enumerated in the ACTAAP Rules • 5.05.1 • ADE shall establish mandatory training sessions for local district testing coordinators and other appropriate school personnel to ensure understanding of the administration of assessments

  4. ACTAAP RULES • 5.05.2 • The superintendent or his/her designee in each school district shall be responsible for coordinating all local assessment activities • • Scheduling testing times of all affected campuses according to the testing calendar developed by the ADE

  5. ACTAAP RULES • • Ensuring that security is maintained as specified in the appropriate testing administration materials • • Ensuring that all district personnel involved in the testing have been properly trained as specified by the ADE

  6. ACTAAP RULES • • Ensuring that all testing instruments are administered to all students according to the procedures established by the Commissioner of Education • • Ensuring that all assessment documents and student identification information are properly and accurately coded

  7. ACTAAP RULES • • Attesting whether ALL students have participated in the appropriate grade-level assessment (s) • • Recommending for adoption by local school boards a school calendar that in no way jeopardizes or limits the valid testing and comparison of students’ learning gains

  8. ACTAAP RULES • 5.05.3 • The appropriate test administration materials shall specify any allowable accommodations available to students participating in the administration of standard state assessments • 5.05.4 • All students enrolled in a state-tested grade shall be accounted for in the State Assessment System

  9. ACTAAP RULES • 5.07 Test Security and confidentiality • 5.07.1Violation of the security or confidential integrity of any assessment is prohibited. • 5.07.2 The Board shall sanction a person who engages in conduct prohibited by this section. Sanctions shall be considered and imposed in compliance with the Department’s rules Governing Testing Improprieties or in the Department’s Rules Governing Background Checks and License Revocation, as appropriate. Additionally, the Board may sanction a school district or school, or both, in which conduct prohibited in this section occurs.

  10. ACTAAP RULES • Sanctions imposed by the Board may include without limitation one (1) or more of the following: • Revocation, suspension, or probation of an individual’s license • Issuance of a letter of reprimand to a licensed individual to be placed in his or her state personnel file; • Additional training or professional development to be completed by a licensed individual within the time specified;

  11. ACTAAP RULES • Additional professional development to be administered by the school district to all licensed school district personnel involved in test administration within the time specified; • Issuance of a letter of warning to the school district and • Establishment of a school district plan containing strict test security guidelines that will implement procedures to ensure the security and confidential integrity of all assessment instruments.

  12. ACTAAP RULES • Professional development required pursuant to this section as a result of violating test security or confidentiality may be in addition to professional development required for licensure.

  13. ACTAAP RULES 5.07 • Maintaining security of testing materials • Proper Administration of tests • Failure to report security breaches • Return of materials on time • Superintendent responsibility

  14. ACTAAP RULES • 5.07.3 Procedures for maintaining the security and confidential integrity of all testing and assessment instruments and procedures shall be specified in the appropriate test or assessment administration instructions. Conduct that violates . . . . • Viewing secure assessment materials; • Duplicating secure assessment materials; • Disclosing the contents of any portion of secure assessment materials;

  15. ACTAAP RULES • Providing, suggesting, or indicating to an examinee a response or answer to any secure assessment items; • Aiding or assisting an examinee with a response of answer to any secure assessment item; • Changing or altering any response or answer of an examinee to a secure assessment item; • Failing to follow the specified testing procedures or to proctor students; • Failing to administer the assessment of the designated testing dates;

  16. ACTAAP RULES • Encouraging or assisting an individual to engage in the conduct described herein; • Failing to report to the appropriate authority that an individual has engaged in conduct set forth in this section; • Failing to follow the specified procedures and required criteria for alternate assessments; or • Failing to return the secured test booklets to the testing company in a timely manner.

  17. CODE OF ETHICS • 6.03 Standard 3: • An educator honestly fulfills reporting obligations associated with professional practices • 6.06 Standard 6: • An educator keeps in confidence secure standardized test materials as well as information about students and colleagues obtained in the course of professional service, including secure standardized test materials and results, unless disclosure serves a professional purpose or is allowed or required by law

  18. Code Of Ethics for Educators Rules • The PLSB Ethics Subcommittee is authorized to recommend to the State Board probation, suspension, revocation or nonrenewal of a teaching license or the issuance of a reprimand or warning. • The Ethics Subcommittee is also authorized to recommend the placement of conditions or restrictions on the activities of the educator that would assist the educator via training, coursework or rehabilitative treatment……..

  19. School Test Coordinator’s Role

  20. Test Preparations • Attitudes, Perceptions and Circumstances can significantly impact the test results. Please be sure that: • Conditions are conducive to testing • Test is well organized • Parents, Faculty, and Students are informed of the testing dates and procedures.

  21. School Test Coordinators • The information presented during this workshop is an overview of testing procedures. You are responsible for reading the school test coordinator’s manual. • Be sure to include the backup test coordinator in the planning of the exam. • You are responsible for : • Inventorying the test materials immediately • Securing the test materials (storing, distributing, and collecting) • Developing a plan for administering the assessments including accommodated sessions

  22. School Test Coordinators • Selecting the test administration sites and administrators • Ensuring all test administrators are currently licensed by the ADE • Coordinating the schedule with the principal which includes a plan for administering the accommodated sessions • Picking up, packaging, and returning the test materials on time • Training the test administrators and test administrators for accommodations • Formal training must be held at least 3 days prior to test administration • Reporting test violations • Answering questions and resolving problems during the testing period • Preparing a backup plan in case of emergencies

  23. School Test Coordinators • Ensuring that all required accommodations are provided and administrators are trained in delivering the allowable accommodations • IEP, 504, and LPAC assessment information are on file and available for review upon request

  24. STC Responsibilities - Training • Train all Test Administrators • Include: • Test administration for standard and accommodated sessions • The campus testing schedule including breaks • Testing assignments including list of students and room • Test administration manual • Review of the district written cell phone policy • Emergency procedures plan • Review of the Test Security Guidelines • Read affidavit 3 and have Sign in Sheet

  25. STC Responsibilities - Training Read affidavit three together so that all certified personnel involved in administering assessments will understand the security requirements before they sign the form. “I certify that I have not read, copied, reproduced, or released in any way the secure Grade 11 Literacy Examination test items, writing prompts, or student responses to test items or writing prompts. I have not conducted any inappropriate test preparation activities with students that could invalidate the test results or give them an unfair advantage over others. As directed in the manuals for the current administration, all used and unused answer documents, all completed Student Not Tested Forms, and all Test Administration Manuals have been packaged and returned to the School Test Coordinator. I have read the statements above and understand that I am certifying that they are true. I understand that violating any of the Arkansas Department of Education’s test security procedures could result in revocation of my license.”

  26. STC Responsibilities After Testing • Collect and inventory all materials from Test Administrators • Ensure that all materials are accounted for • Check for answer documents in the test booklets • Check for extraneous materials in the answer documents • Count all materials being returned and initial the Test Booklet Security Form • Report all lost or damaged materials to the District Test Coordinator immediately • Return all materials to the District Test Coordinator in the order prescribed • Ensure Affidavit 3 and Affidavit Waiver Forms are signed. • Complete Affidavit 2.

  27. Test Administrator’s Role

  28. Test Administrator Responsibilities • Test Administrators shall • Count all materials and sign the Test Booklet Security form when checking out test materials each day • Ensure that all testing materials are kept secure before, during, and after testing (including breaks) • Follow the testing schedule provided by the School Test Coordinator • Eliminate items from the classroom that could provide cueing to students • Provide a classroom environment that is conducive to testing

  29. Test Administrator Responsibilities • Test Administrators shall • Sign the Affidavit Waiver before providing the read-aloud accommodation (Cannot administer any other form of test) • Review the administration script in the manual • Follow all training instructions and schedules • Distribute test booklets in spiral order • Read all directions using a normal tone and manner • Provide no cues or assistance to students • Actively monitor throughout the session • Walk unobtrusively around the room • Look for use of electronic devices • Use the large session number at the top of answer document to ensure students are working in the correct space

  30.  Active monitoring during test administration Check the large session titles at the top of the answer documents while circulating around the room during monitoring Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring Check the large session titles at the top of the answer documents while circulating around the room during monitoring Check the bottom of the answer document to verify that testing sessions for the day are completed while circulating around the room during monitoring

  31. Test Administrator Responsibilities • Administrators shall ensure that students: • Use a #2 pencil ONLY • Do not remove mathematics reference sheet from the test booklet • Do not have extraneous materials in the testing area, including scratch paper • Do not have access to any prohibited electronic device

  32. Test Administrator Responsibilities Test Administrators shall not answer students’ questions about the content of the test • Instruct students to select the best answer • If a student insists there is not an answer, or there is a problem with a question • Do not look at the test item • Provide the school test coordinator with the form letter, the item and session number and test name • The STC will contact the DTC with the information

  33. Test Administrator Responsibilities • Test Administrators shall not have access to computers during testing • Use of Smart board timer is allowed • No food or drink is allowed in the testing area with testing materials • No gum or mints • Do not leave students with secure testing materials in an unlocked room unless a trained, licensed teacher or administrator is present • Maintain security of test booklets and answer documents with student work at all times

  34. Test Administrators Responsibilities • Cell phones shall be turned off and not accessible • Each school will post signs reminding teachers not to bring cell phones into the building on test days. • Teachers having access to cell phones is a security breach and will be reported

  35. Test Administrator Responsibilities After Testing • Collect materials from students • Ensure that all materials are accounted for • Check for answer documents in test booklets • Check for extraneous materials in answer documents (rulers, math reference sheets) • Report all lost or damaged materials to the School Test Coordinator • Return all materials in the order prescribed by the School Test Coordinator • Sign Affidavit 3 • Sign the Affidavit Waiver if required

  36. District and School Troubleshooting

  37. Misadministration Test Administration Errors • Responses cannot be scanned (open-response written in ink or pencil other than #2) • Labels attached then distributed to wrong students • Incorrect label placement • Students with same or similar name given incorrect answer document • Student answering in the wrong place • Administering wrong accommodations • Student given the wrong level assessment

  38. Misadministration • Answering in the Wrong Place • Test Administrator must immediately alert the School Test Coordinator • Corrective action may be taken on the day of test • With specific directions from the ADE • School Test Coordinator must contact the DTC as soon as possible to report the incident • Never make a copy of a student response written in the wrong place to transcribe later

  39. Misadministration • Student accesses cell phone/takes photo • Incorrect State-ID number gridded • EOC administered to students who should not test

  40. Scheduling Interruptions • Inclement weather • If school is closed on a testing day due to inclement weather, upon returning to school, contact DTC before beginning testing • Do not resume testing until an alternate test schedule has been provided • Testing interruptions • If an interruption occurs during testing (power failure, fire alarm, etc.), follow emergency plan • See to the safety of the students • Secure the testing materials • Note the time remaining in the session • Call DTC

  41. Alert Process • Do not read student responses • ADE has an alert process in which the testing company notifies ADE for concerns • Disturbing content • if a student writes anything that indicates he/she is going to harm himself/herself or others • Suspected teacher interference • Suspected plagiarism • Call the DTC if concern for student safety arises based upon suspicion of what a student has written

  42. Cell Phone/Electronic Device • Cell Phones shall be turned off and not accessible. This includes the Test Administrator also. • Students shall not have access to any device with photographic capabilities • Any electronic device that allows for communication among students shall not be accessible at any time during test administration (e.g., iPhone, MP3 player, etc.) • Follow district policy!

  43. Prohibited Materials • Electronic Devices – No electronic devices with photographic capability shall be accessible at any time during test administration. • Scratch paper – Students can use the blank spaces in the test booklets to do scratch work. • Food and Drink – During testing, no food or drink is allowed in the testing area. • Highlighters – No highlighters may be used on the answer documents. • Ink Pens/Felt Tip Markers – Use a No. 2 pencil only. No mechanical pencils.

  44. Use of Prohibited Devices • If any prohibited equipment is accessed during testing • Immediately report any irregularity to the STC • STC: • Immediately check that no information about the test has been saved, sent, or received • Follow district policy for further actions regarding the student involved • All parties involved will write a signed statement • Describing how the irregularity was handled • Describing how the district policy was followed • Statement sent to DTC

  45. ANSWER DOCUMENT GRID • Some of the boxes for answering open-response questions will contain a grid, which may or may not be needed to answer the questions. • Students must keep their responses inside the boxes provided. However, if the question does not direct the student to use the grid when one is provided, they may answer the question anywhere inside the box, including across the grid.

  46. SHIPPING OF LARGE PRINT, BRAILLE, AND READ-ALOUD • All accommodated test booklets will now be shipped in the boxes of school materials and will no longer be provided in the district’s box of materials. • Separate Large Print, Braille, and Read-Aloud Test Booklet Security Forms will also be provided in the school boxes for schools that ordered these materials.

  47. READ ALOUD FORMS All read-aloud forms will be included in the school secure shipment Verify the number of read-aloud forms needed and make additional orders ASAP

  48. READ ALOUD TEST ADMINISTRATOR’S TEST BOOKLET Districts will now be able to assign a read-aloud test booklet to the administrator of the read-aloud accommodation Plan additional training for read-aloud test administrators (Document training) Review affidavit 3 and the affidavit waiver Ensure that the extra booklet is accounted for each day Utilize district provided power point Read-aloud shipments will have a separate Test Booklet Security Form


  50. Teacher Use Only Box