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TAMIL NADU MEDICAL SERVICES . CORPORATION LTD. ISO 9001 Certified Organisation. TAMIL NADU MEDICAL SERVICES CORPORATION LTD 417 - IInd Floor, Pantheon Road, Egmore, Chennai – 600 008. Phone : 28190259 / 28191890 / 28191891 Fax : 044 – 28190636 Email : enquiry@tnmsc.com

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slide1

TAMIL NADU MEDICAL SERVICES

CORPORATION LTD.

ISO 9001 Certified Organisation

TAMIL NADU MEDICAL SERVICES CORPORATION LTD

417 - IInd Floor, Pantheon Road, Egmore, Chennai – 600 008.

Phone : 28190259 / 28191890 / 28191891 Fax : 044 – 28190636

Email : enquiry@tnmsc.com

Website : www.tnmsc.com / http://tnmsc.tn.nic.in

quality policy
Quality Policy

Tamil Nadu Medical Services Corporation Limited supports the Government Medical Institutions in providing quality health care delivery system to the people of Tamil Nadu.

We arrange to deliver on time high quality drugs, medicines, surgical and suture items to the Government Medical Institutions with courtesy and care for our customers.

To achieve this objective we adopt a rational drug management system, abiding by the applicable laws of the land and other regulatory requirements pertaining to the drugs and medicines.

We achieve our goal with involvement and empowerment of our personnel through continually improving a Quality Management System established in accordance with ISO 9001:2000.

profile
Profile
  • Tamilnadu medical services corporation ltd..,(TNMSC) was incorporated under the Companies Act,1956 on 1/7/1994.
  • It has commenced its functions of purchase,storage and distribution of drugs and medicines from January 1995.
  • Its primary objective is to ensure ready availability of quality drugs and medicines in the Govt.Medical Institutions throughout the state.
slide4

BOARD OF DIRECTORS

  • Chairman, TNMSC Ltd.,
  • Secretary, Health & Family Welfare Department
  • Special Secretary, Finance Department
  • Managing Director, TNMSC Ltd.,
  • Project Director, Reproductive & Child Health Project
  • Director of Medical Education
  • Director of Medical and Rural Health Services
  • Director of Public Health & Preventive Medicine
  • Director, Drug Control Department
  • Chief Engineer, Public Work Department (Buildings)
slide5

Organogram

CHAIRMAN

MANAGING DIRECTOR

Manager (Purchase)

Chief Accounts Officer/ Company Secretary

Senior Regional Manager

Manager

(Quality Control)

Superintending Engineer

Construction Work

Accounts

Administration

Purchase of Equipments

E D P

24 Drug Warehouses

Maintenance of Equipments

Maintenance of CT & MRI Scan

slide6

ENGINEERING SECTION

Superintending Engineer

AE - 3

(Civil)

Deputy Manager

AE (Electrical)

PURCHASE SECTION

Senior Regional Manager

Manager (Purchase)

Assistant

(Outsourced)

Drug Warehouse

Pharmacists -2

DEO -1

Packers -2

(Outsourced)

slide7

QUALITY CONTROL SECTION

Manager (Quality Control)

ACCOUNTS SECTION

QC

Assistant

Assistant-2

Chief Accounts Officer

Accounts Officer

Assistant Accounts Officer - 2

Assistant

(Outsourced)

EDP Section

(Outsourced)

Cashier

Auditors –4

(Outsourced)

Systems Analyst – 1

Programmer – 3

DEO – 7

ADMINSTRATION SECTION

Company Secretary

Assistant

Drivers - 7

Security Persons - 50

(Outsourced)

DEO -2

Receptionist- 1

Despatch - 1

(Outsourced)

institutions served by tnmsc
Institutions Served by TNMSC
  • All Medical Teaching Institutions 42
  • All District Head Quarters Hospital. 25
  • All Taluk Head Quarters Hospital. 240
  • All Primary Health Centers 1413
  • All Health Sub Centers 8682
  • All ESI Hospitals and Dispensaries 185
  • All TNEB medical facilities 28
  • All Panchayat Union Dispensaries 51
  • All Police Medical Facilities. 10
  • Juvenile Homes. 10
  • Prison and Rehabilitation homes. 11
  • Co-operative Sugar Factories. 18
  • Veterinary Institutions. 285
  • Transport Corporation Dispensaries. 14
  • All Local body Medical facilities. 45

Total 11059

slide11

Budget- Government makes budget allotment to Heads of departments every year- Heads of departments distribute this budget allotment to the institutions based on which passbook is issued for lifting the drugs.- Heads of departments deposit 90% of this budget in the P.D. Account of TNMSC for the purchase of drugs.- TNMSC withdraws this amount as and when required for making payment to the suppliers.- Heads of departments allocate 10% of budget allotment to the institutions for local purchase.

tnmsc s transactions
TNMSC’s Transactions

No. of Items

271 – DRUGS

92 – SUTURES

63 – SURGICALS

133 – VETERINARY

Total Value Rs. 12142 Lakhs

slide13

DRUG COMMITTEE

Drug Committee consists of the following members.

  • Managing Director, TNMSC Ltd.
  • Director of Medical Education
  • Director of Medical and Rural Health Services
  • Director of Public Health and Preventive Medicine
  • Director of Family Welfare
  • Director of Drug Control
  • Professors of Medicine
  • Professors of Surgery
purchase procedure drug committee discuss and decide about the drugs to be purchased
Purchase ProcedureDrug committee discuss and decide about the drugs to be purchased

9

L1 Rate

Matching

L1 Rate

Processing

8

Cover B Opening

7

11

Issue of Purchase

Order

10

Signing of

Agreement with Security

Deposit

6

Evaluation of

Samples

1

Tender

Processing

2

Invite Tender through

Press and Website

6

Inspection of

Manufacture unit

Surgical

Suture

Blood Bank

Drugs

3

Issue of Tender

Document

Cover A Opening

5

4

Receipt & open

Tender

tender process
Tender Process
  • Drug committee to finalise the list of items (Essential Drug List) and quantity for tender
  • Advertisements:-
    • National Dailies through D.I.P.R.
    • Websites
    • Trade Journal like Pharma pulse, IDMA
    • Letters to Drugs Controllers & Pharma Association
  • Issue and receipt of Tender Documents
  • Tender Cover “A” opening
      • Tender Committee.
      • Scrutinizing Team
  • Inspection of the manufacturing premises of new tenderers in case of drugs
  • Evaluation of surgical/sutures samples by Experts
salient features in cover a
SALIENT FEATURES IN COVER ‘A’
  • Licence for the product quoted
  • Minimum three years market standing for the drug issued by the licensing authority
  • Minimum turn over of Rs. 35 lakhs
  • Non conviction certificate for three years
  • GMP certificate
salient features in cover b
SALIENT FEATURES IN COVER ‘B’
  • Printed format for quoting the landed price excluding Sales Tax.
  • Printed format to furnish the break up details of landed price
  • The tenderer is strictly prohibited to change /alter specification or unit size in the printed format
  • The rate per unit(landed price)will be the criteria for determining the L1 rate
  • The manufacturing capacity for each item for effecting supplies to the warehouses within 60 days shall be given in the printed format
  • The above details of rates and capacity shall be given in computer floppy
tender conditions
TENDER CONDITIONS
  • The tablet and capsule shall have the logogram in addition to the logogram on the strips/outer labels
  • The cap of the bottle shall not have the name of the manufacturer
  • Samples of supplies in each batch will be chosen for testing
  • The supply should be commenced within 30 days and completed within 60 days
  • Liquidated damages will be levied for delayed supply

(0.5% per day subject to a maximum of 15%)

  • If the product fails in quality test , the entire batch will be returned to the supplier.
slide19

Cover "B” Opening

  • The Cover B of only those tenderers who are eligible in Cover A and found eligible during inspection, are opened.
  • For surgical and suture items / blood bank consumables, the rates of only those items are considered where the sample has passed in clinical evaluation.

Publication of L1 rates in the Website

L1 rates published on the same day on the Notice Board.

drug distribution
Drug Distribution

Head of Dept

Other Institutions

Requirement

Requirement

TNMSC

Head Office

Issue of Passbooks

Purchase Order

Ware House

Supplier

Supplies

Indents

Medical Institutions

Supplies

slide26

Stock Accounting in Ware houses

  • 1 – Inward Goods Register
  • 2 – Material Receipt Certificate (MRC)
  • 3 – Q.C. Samples Outward
  • 4 – Stock Register
  • 5 – BIN Card
  • 6 – Inward Indent/Issue Form
  • 7 – Outward Goods Register
  • 8 – Frozen Stock Register
quality control
QUALITYCONTROL

Samples from

Warehouses

QUALITY with no Compromise

Eliminating

Common

Batches

Sent to LAB

Receipt of

Results

If fails, samples

are sent to G.A. and another

lab for confirmation

If Failed

return To supplier

If Passed

Distribution to

Institutions

slide28

DEDUCTION FOR QUALITY FAILURE

If the product fails in quality test, the product will not be accepted and returned to the supplier.

Even if the field samples taken by the Drug Inspector fails in quality test the cost of the quantity remaining unutilized will be recovered from the supplier apart from the levying of other penalties / punishments including blacklisting.

If there is any complaint from the Medical Officer about the quality of the product the remaining quantity in the particular batch will be returned to the supplier and value equal to the quantity returned will be recovered.

slide29

PROCEDURE FOR BLACKLISTING

  • In case during the contract period the supplier fails to execute three consecutive purchase orders issued in full within 90 days then the product will be blacklisted for the firm after giving due opportunity the firm to explain the reason for the non execution of purchase orders.
  • During the contract period if two batches of the particular item supplied by the firm fails in quality test (Assay content) the product of that particular firm will be blacklisted.
  • During the contract period if three batches of the particular item supplied by the firm fails in quality test (description test and other parameters mentioned in pharmocopeia / As per IS specification) then that particular item will be blacklisted for the firm.
  • In respect of the firm supplying more than one item during the contract period if more than 50% of the items are blacklisted based on the above process then the firm will be blacklisted.
slide30

Description

98-99

99-2000

2000-01

2001-02

2002-03

No. of Samples Sent to QC Lab

10065

10185

10476

11065

12012

No. of Samples Passed

9736

9874

10186

10824

11844

No. of Samples Failed

329

311

290

241

168

% Passed

96.73

96.94

97.23

97.82

98.60

% of Failure

3.26

3.05

2.76

2.17

1.40

Assessment of Samples Sent for QC Test

2003-04

14778

14600

178

98.8

1.20

management information system mis
Management Information System-MIS
  • Exceptional Stock Statement
  • Slow Moving Drug List
  • Drug Order Statement
  • Passbook Utilisation Report
  • Unexecuted Order Statement
  • Abstract Pending Bills Report
  • Time Expiry Drugs
  • Abstract Order & Supplied Value Report
diagnostics services
Diagnostics Services

(i) ISO 9001:2000 certified GI Bleed and Hepatobiliary Centre (Special Ward) maintained by TNMSC is functioning as a separate unit under the Surgical Gastroentrology Department in Government Stanley Hospital, Chennai.

(ii) TNMSC is maintaining the Master Health Checkup Scheme at Government General Hospital, Chennai.

(iii) TNMSC is maintaining the Special Class Maternity Ward in IOG, Chennai-8.

(iv) TNMSC has provided infrastructure facilities to the payment

ward in Govt. Kasturba Gandhi Hospital, chennai-5 and started maintaining the same from 03-05-2004.

tnmsc ct scan center
TNMSC CT Scan Center
  • TNMSC is maintaining 36 CT Scan Centres in Govt. Hospitals.

The following charges are collected for scanning.

Category Plain With Contrast

Inpatients Rs. 350/- Rs. 550/-

Outpatients Rs. 500/- Rs. 700/-

tnmsc mri scan center
TNMSC MRI Scan Center

TNMSC is maintaining 1.5 Tesla MRI at

- Govt. General Hospital, Chennai.

- Govt. Rajaji Hospital, Madurai.

purchase and supply of equipments to hospitals
Purchase and Supply of equipments to hospitals
  • TNMSC has finalized rate contract (CPC System) through open tender for the purchase of equipments & accessories required for 19 departments in Government hospitals consisting of about 3078 items for the period 2002-2004. The medical institutions can directly place purchase orders with the approved firms for the supply of required equipments and accessories at the approved rates depending upon the budget provision.
  • The medical equipments required for the government hospitals are procured and supplied by TNMSC based on the Government order issued for this purpose from time to time
construction activities of tnmsc
Construction Activities of TNMSC

(i) Implementation of World Bank Assisted RCH Project

  Under this project, construction of Buildings for 8 UHPs and 21 HSCs and improvement works in 35 PHCs and 70 HSCs for Rs.5.65 Crores have been completed by TNMSC in Madurai & Theni Districts.

  (ii) Regional Diagnostic Centres

  TNMSC has established 7 Regional Diagnostic centres in the State (Building and Equipment) at Thiruvannamalai, Villupuram, Pudukottai, Virudhunagar, Ramanathapuram, Nammakkal and Tiruppur at a total cost of Rs.21.00 Crores funded by the Government of India.

(iii) Accident and Emergency Ward (Trauma Care Centre)

Construction and procurement of equipments for the Accident and Emergency ward at Ambur, Krishnagiri, Tindivanam, Sriperumbudur and Kovilpatti have been completed at a cost of Rs.2.93 Crores provided by the Home Department.

consultancy services
Consultancy Services
  • TNMSC is a Role Model for other states of India on Drug Logistics and Warehousing.
  • TNMSC has taken up and completed the consultancy project for the preparation of Feasibility report for Andhra Pradesh.
  • Govt. of Rajasthan has entrusted preparation of feasibility report to TNMSC. Draft Final report submitted to Govt. of Rajasthan.
  • Training course on Drug Logistics and Warehousing has been conducted for Pharmacists, H & FW department , Govt. of Karnataka during May 2003 and for Pharmacists, H & FW department , Govt. of Assam during June 2004.