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The Consummate Communicator. Effective Events Planner Viris V. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc. Public Speaking Coach. THE COMMUNICATION PROCESS. MESSENGER MESSAGE MESSAGE RECEIVER. PROFILE OF THE MESSENGER. ARTICULATE KNOWLEDGEABLE CONFIDENT FLEXIBLE

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the consummate communicator

The Consummate Communicator

Effective Events Planner

Viris V. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc.

Public Speaking Coach

the communication process
THE COMMUNICATION PROCESS
  • MESSENGER
  • MESSAGE
  • MESSAGE RECEIVER
profile of the messenger
PROFILE OF THE MESSENGER
  • ARTICULATE
  • KNOWLEDGEABLE
  • CONFIDENT
  • FLEXIBLE
  • CREATIVE
  • AWARE/ADAPTABLE
  • PROTOCOL SENSITIVE
becoming the ideal messenger
BECOMING THE IDEAL MESSENGER
  • LEARN PROTOCOL
  • WRITE EFFECTIVE SPEECHES
  • LEARN PRESENTATION TECHNIQUES
characteristics of the message
CHARACTERISTICS OF THE MESSAGE
  • APPROPRIATELY TITLED
  • SUITABLY PACKAGED
  • AUDIENCE SENSITIVE
  • FUNCTION SPECIFIC
  • HAVE SPECIFIC GENERIC STRUCTURE
  • OPENING
  • BODY

- CLOSE

speech basics

SPEECH BASICS

ELEMENTS OF A WELL-STRUCTURED SPEECH

Viris V. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc.

Public Speaking Coach

the speech cycle
1

TOPIC SELECTION

6

2

EVALUATION

RESEARCH

5

3

DELIVERY

WRITING

4

REHEARSAL

THE SPEECH CYCLE
slide8
1

TOPIC SELECTION

THE TOPIC

  • Pre-selected or open topic?
  • Helps to focus presentation
  • Helps to put points in context
  • Can be drawn from any source

KEY:

BE SURE TO KNOW BEFORE YOU GO!

slide9
2

RESEARCH

RESEARCH

Seek the info!

  • FOR PREPARED SPEECH:
    • Get you facts from credible sources
    • May include quotations, anecdotes, facts/figures
  • FOR IMPROMPTU SPEECH:
    • Draw on personal experiences,

conversations & reflections

KEY:

MAKE SURE IT’S RIGHT BEFORE YOU WRITE!

slide10
How you say dis again?

3

WRITING

WRITING

  • Whole speech or pointers?
  • Think about your audience
  • Write ‘til you get it right!
  • Use reference material - dictionaries, etc.
  • Arrange material logically
  • Keep the style simple!
  • Be careful what you include…

KEY:

MIX IT ‘TIL YOU FIX IT!

slide11
4

REHEARSAL

REHEARSAL

  • This is the way we
  • do it!!
  • Practice, Practice, Practice!!
  • Listen to yourself
  • Memorise your content
  • Time yourself
  • Be present at the venue early
  • Check the equipment

KEY:

PRACTICE CAUSES IMPROVEMENT !

slide12
5

DELIVERY

This is the way we

do it!!

DELIVERY

  • Deliver with confidence
  • Connect with your audience
  • Watch your stance
  • Speak clearly
  • Avoid clichés!
  • Acknowledge protocols

KEY:

YOU KNOW IT. NOW LET THEM KNOW IT!

slide13
6

EVALUATION

Oh I think they liked it!!

EVALUATION

  • Assess audience reaction
  • Assess presentation
  • Room for improvement?
  • Better next time – always!

KEY:

GETTING IT RIGHT IS A PROCESS…

the speech cycle14
1

TOPIC SELECTION

6

2

EVALUATION

RESEARCH

5

3

DELIVERY

WRITING

4

REHEARSAL

THE SPEECH CYCLE
slide15
ELEMENTS OF A SPEECH
  • Opening
    • Should grab the audience’s attention
    • Must set the stage for the speech
  • Body
    • Expand on three or four points
    • Present facts, data, quotations etc.
  • Closing
    • Leave a lasting impression
    • Must have a definite ending
types ofspeeches

TYPES OFSPEECHES

Viris V. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc.

introductions
INTRODUCTIONS
  • Must have
    • an opening
    • a body
    • a close
  • Can be:
    • Introduction of a speaker
    • Introduction of one person to another
    • Introduction of oneself
greetings
GREETINGS
  • A short speech (2-3 minutes)
  • Usually on behalf of a group or an individual
  • Also has an opening, a body and a close
  • Must congratulate, commend and charge
  • Must be function-specific
the toast
THE TOAST

A short speech (2-3 minutes) honouring achievement

  • DO:
    • be sincere
    • Look at the person
    • being toasted
    • Use humour
    • Get personal
    • Keep your
    • audience interested
  • DON’T:
    • be excessive in
    • praise
    • Include jokes in
    • bad taste
    • Get too personal
    • Be too long
vote of thanks
VOTE OF THANKS

A short speech (<2 mins.) to thank participants

  • Points to Note:
    • Avoid clichés
    • Do not redo or repeat the presenter’s speech
    • Avoid itemising if list is long
    • End by thanking everyone generally
keynote address
KEYNOTE ADDRESS
  • A longer speech (15-20 minutes)
  • Must be audience-specific
  • Speaker must relate to, and identify with, audience
  • Must hold audience’s attention
  • Should be as humorous as the occasion allows
  • Speaker must do homework
  • Also opening, body and close
funeral speeches
FUNERAL SPEECHES
  • To honour and celebrate the life of the deceased
  • To bring comfort to those who are grieving
  • Only positive things should be said
  • Highlight worthwhile character traits and achievements
  • May be a eulogy, a tribute or a remembrance.
the eulogy
THE EULOGY
  • Praise or celebration of the deceased
  • Opening: biographical data
  • Body: character of the individual
    • Challenges faced and overcome
    • Must help audience to deal with the tragedy
    • Be honest. Do not create a saint!
  • Close: offer hope to the mourners
  • Prepare carefully
  • If personal, have someone on standby
  • Stick to your style
  • Do not expect applause
protocol

PROTOCOL

Viris v. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc.

(PROCEDURE/CODE OF CONDUCT/ ETIQUETTE/RULES/ MODUS OPERANDI/ PRACTICES)

protocol25
PROTOCOL:
  • Is the order of conduct of ceremonies
  • Intends to uphold the civilities between states and their officials
  • Allots each person his/her proper social place
  • Must be closely observed in all its facets
  • Eliminates embarrassment, confusion and conflicts
event planning steps
EVENT PLANNING: STEPS
  • Brainstorming
  • Forming working groups or committees
  • Contacting involved parties
  • Preparing invitations
  • Preparing the programme
step 1 brainstorming
STEP 1 - BRAINSTORMING
  • 5 – 10 persons
  • State purpose of session
  • Accept suggestions
  • Avoid criticisms
  • Leave with ideas to be acted on
step 2 committees
STEP 2 - COMMITTEES
  • Give specific tasks
  • Tasks must be clearly defined
  • Select committee chair
  • Chair should know who to report to, and when
step 3 contacting
STEP 3 - CONTACTING
  • As soon as plans are streamlined and committees running smoothly
  • Inform participants of expectations
  • Seek their inputs
step 4 invitations
STEP 4 - INVITATIONS
  • Must come from the highest authority (e.g. Board of Management)
  • Must have invitee’s correct title
  • Must have invitee’s correct address
step 5 the programme
STEP 5 – THE PROGRAMME
  • Observe arrival, seating and speaking protocols
  • Stick to schedule
  • Ensure participants do the same
  • Make contingency plans
  • Respect time of attendees
order of precedence
ORDER OF PRECEDENCE
  • NATIONAL LEADERS
  • MEMBERS OF THE CLERGY
  • SPECIAL GUESTS
  • HOST
  • GUESTS OF HONOUR E.G. GRADUATING CLASS
  • LADIES AND GENTLEMEN
it was a pleasure sharing with you
IT WAS A PLEASURE SHARING WITH YOU

Viris V. Clarke- Ellis, M.Ed., Dip. Ed., B.Sc.

PUBLIC SPEAKING COACH

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