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The Harvard Depository
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  1. The Harvard Depository Kenneth J. Peterson Head of Resource Sharing and Library Logistics Harvard Library – Access Services A Tale of Today and Tomorrow

  2. Once Upon A Time… • There was a Harvard Depository (What is it?) • Who was happily storing and retrieving materials for Harvard Library patrons(What are we currently doing?) • Until along came the Future… (What challenges are we facing)

  3. The Cast of Characters

  4. The Setting: SouthboroughMassachusetts

  5. The dark forest!

  6. Not so yellow brick road

  7. Where’s Rapunzel when you need her???

  8. 27 Years • 2013-27= 1988 • Ronald Regan President • Iran-Contra Affairs • Toni Morrison’s “Beloved” • James Hadley Billington  sworn in as Librarian of Congress • Harvard installs first online circulation subsystem • Widener Library transferred about 3,000 items to the Harvard Depository

  9. The Facility • 122,000 sq. ft. (97,000 storage; 22,000 processing; 3,000 mechanical) • 8 modules • 5 chillers (5.64M BTU/H) • 6 boilers (3M BTU/H) • 2 back-up generators (650 kW) • Water tank (250,000 gallons) • A pump house and storage shed

  10. What are We Doing? • 9.5 million items • 340,000 new accessions (-31%) • 200,000 retrievals, 196,000 refiles(-4%) • 11,000 items scanned for Scan & Deliver (+17%) • 11,000 Borrow Direct Items (+33%) • 9,300 ILL Items processed(-13%) • MIT collections as well as some other MA libraries are included at HD

  11. Current Challenges

  12. Being “Harvard” • Harvard Library: Network of Libraries • 11 Faculties • 2,100 faculty and 10,000 appointments • 21,000 students • 73 Libraries • 16.5 million items • 686,000 circulations • 47,000 Scan & Deliver requests • 45,000 ILL Requests (14,000 Borrowing and 31,000 Lending)

  13. Do we build? • Facility is nearly at capacity • Harvard continues to make significant investments in print holdings • Collection Development team considering and attempting to create a single profile for Harvard • Making the case that we can cost recover the expense becomes harder and harder • Project to De-duplify collections • ILL from the Depository

  14. Do we partnerand resource share our way to space? • Can we look to consortium, such as Borrow Direct, to reduce duplicate copies? • RAPID ILL and sharing articles? • Can we guarantee quick and easy access for our scholars? • Who actually wants us?

  15. Future Challenges

  16. Or Opportunity…

  17. Future Challenges and Opportunities • Last Copy still a struggle • Shared Collection Plans • Preservation Standards • Ego- can we let go of “who owns what” • Responsibility--> Leadership--> Trust--> Cost--> Solutions = Cooperation and Love

  18. Network of Networks • Collection Development • Cataloging/Metadata • Preservation • Reference • Storage • State to State • Region to Region • Print Archive Network

  19. Happily Ever After