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Completion of Phase V Examination at Clinic

Ensure participant details, forms, specimen labels, and interviews are accurately completed. Check for errors, ensure all questions are filled, and follow specific protocols for psychosocial assessment, medication records, and sample collection.

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Completion of Phase V Examination at Clinic

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  1. Completion of Phase V Examination

  2. At the Clinic

  3. Make sure the following are correct for the participant to be examined • SHS ID • the labels for the specimen • FFQ, etc

  4. Consent and HIPPA

  5. Interview • Check that all questions in the forms are appropriately filled in before participant leaves clinic. • No blank allowed. • missing • refusal • unknown.

  6. Personal Interview I • - Not entered into CC system

  7. Personal Interview II Medical History Reproduction and Hormone Use Rose Questionnaire

  8. Physical Examination • We will add English units for HT, WT, waist, and hip. • Make sure to write down both Metric & English units. •   Check all the questions in the forms are appropriately filled in before participant leaves clinic. •   No blank allowed. Must be missing, refusal, or unknown.

  9. Sample Checklist • QC ID

  10. CBC Results • Locally done, not all the same. •  Be sure the units match those on the form

  11. Psychosocial • May be self-administered. •  Check for completion when participant is in the clinic. •  If refused, mark appropriately

  12. Medication • We are using CHS/MESA system. •  Can not change the form •  Use drop-down list to choose the medication •  If the dosage is not in the drop-down list, use the closest one •  If the medication does not have a match, write it in the COMMENTS field and inform Debra

  13. FFQ • May be self-administered. Coach the participant how to answer. •  Use PENCIL •  Do not change SHS ID for other participant and re-send to Block •  When requested for correction by Block, do not change ID

  14. Pedometer • Coach participant how to wear and re-set •  Need at least 3 days

  15. ECG Transmission • Make sure SHS ID is enter correctly •  Set cart # correctly •  If wrong ID discovered, inform BOTH Cornell and CC

  16. Echocardiogram, Carotid Ultrasound, & Popliteal Ultrasound • Make sure SHS ID is enter correctly •   If wrong ID is discovered, inform BOTH Cornell and CC

  17. Blood and Urine Samples • Make sure the printed label package belongs to the participant being examined •  Serum, plasma, whole blood, DNA • If you need to re-draw the samples, ask the participant to come back fasting. BE SURE to collect ALL of the blood & urine samples.

  18. Data Entry • Designate one person to check the completion of ALL the forms to be entered •   At the end of each page, check the monitor screen for correct entry. •   Connection problem: contact Yiming at (405) 271-3090 x 46728 •   Other data entry problems: contact Debra at (405) 271-3090 x 46724 •  If errors are discovered after the data are swabbed, contact Debra

  19. New family member examined: • Use the SHS-IV Personal Interview Form I, (instead of SHS-V, PI-I), and, • MAIL/FAX it to the CC

  20. Mortality and Morbidity Surveillance • Continue cohort M & M • Continue Family mortality surveillance • Start Family morbidity surveillance by abstracting self-reported CVD event from Phase IV medical history

  21. Make a Log Book:

  22. Thank you for coming to the training Good luck and have a successful SHS-V Safe trip home!

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