Presented by M. MGAJO : MUNICIPAL MANAGER

1. SALGA PEC ENGAGEMENT WITH CAPE WINELANDS DISTRICT MUNICIPALITY THURSDAY, 25 JULY 2013 • Presented by • M. MGAJO : MUNICIPAL MANAGER

2. IGR IN ACTION

3. Functioning and Participation on IGR Structures INTERGOVERNMENTAL RELATIONS FRAMEWORK ACT, NO. 13 OF 2005 Purpose : To establish a framework for the national government, provincial governments and local governments to promote and facilitate intergovernmental relations; to provide for mechanisms and procedures to facilitate the settlement of intergovernmental disputes; and to provide for matters connected therewith.

4. Premier Coordinating Forum • Cape Winelands is fully participating at all PCF meetings (represented by Executive Mayor and Municipal Manager). • Participation at Provincial Technical Committees, e.g. Transport, Communications, IDP and others. • Speakers Forum is active in the Western Cape though not legislated. • Cape Winelands plays a secretariat role for the Western Cape MM Forum. • All of the above strategically feed to the PCF agenda setting. INININKDJLINTERAFJKDASFLKHASD;LFKJA

5. District Coordinating Forum • This forum consists of the district and local municipal mayors and they are convened by the District Mayor, Ald. C.A. de Bruyn. Municipal Managers also attend to provide support. • A dedicated Administrative Officer, Mr. Dorian Heath provides the support to the DCF and other IGR structures under control of political leadership. • The DCF is quarterly meeting with standing items on circulars and SALGA inputs or comments.

6. Key issues on DCF agenda • Circulars and its effects to Local Government • National and Provincial presentations and its effects on municipalities. • Presentation of district budget (projects) for practical implementation challenges (avoiding duplication). • Presentation by parastatals, e.g. Eskom, Telkom. • Shared services, e.g. Task Evaluation Administrator, Risk and Performance Management, etc. • DCF resolutions are fed to all municipalities internal administrative processes for actions.

7. DCF challenges • No consistency on attendance by Executive Mayors. • Agenda setting often left to the District Mayor. • Powers of DCF (limited to consultation and participation).

8. District Coordinating Technical Forums • These forums are coordinated under the directive and support of the District Municipal Managers Forum. • List of Technical Forums : • IDP • LED • Public Participation Forum • CFO Forum • Internal Audit Forum • ICT and others • These forums play a critical role in ensuring a close working relationship between district, local and provincial government. INININKDJLINTERAFJKDASFLKHASD;LFKJA

9. DCF Tech challenges • Attendance of Minimum Competency Level training by Senior Managers. • Powers of DCF Tech (limited to consultation and participation). • No consistency on attendance by municipal managers.

10. Western Cape Municipal Speakers Forum Meetings of the Forum In the period between 2012/2013, the Speakers Forum has met as indicated below :

11. Western Cape Municipal Speakers Forum Functions of Speakers as per Local Government Municipal Structures Act, No. 117 of 1998, with specific reference to section 37 Presides at meetings of the council; Performs the duties and exercises the powers delegated to the speaker in terms of section 59 of the Local Government Municipal Systems Act, 2000 (Act No. 32 of 2000). must ensure that the council meets at least quarterly; must maintain order during meetings; Must ensure compliance in the council and council committees with the Code of Conduct set out in Schedule 1 to the Local Government Municipal Systems Act, 2000 (Act No. 32 of 2000); and Must ensure that council meetings are conducted in accordance with the rules and orders of the council.

12. Western Cape Municipal Speakers Forum • Main issues for sharing and discussions : • MPAC and its functions • Rules of Order of Councils • Motion of exigency and other motions • Interference in the Administration • Communication and Public Participation

13. Western Cape Municipal Speakers Forum (Continuation) • Systems of Delegations • Policies that affects Councillors, such as Travelling, Tools of the Trade and comments on Determination of Upper Limits. • Role and Responsibilities of Council Whips and Chief Whips of political parties • Conduct of Councillors including Declaration of Interest • Promotion to Access of Information • Filling of Council vacancies and By-elections • The Forum has engaged with the Provincial Minister of Local Government for his support .

14. Comments – other matters • Functioning – Ward Committees • Conducting capacity Workshops including Ward Committee Members on Participatory Democracy , involvement in IDP and inputs on bills that directly affects communities e.g. Land reform bill . • Joint IDP process plan (B-municipalities) Funf

15. Comments – other matters • SALGA matters : • Participation on Working Groups is monitored by Executive Mayor • SALGA circulars regarding policy matters are included in the agendas of Mayoral Committee meetings, which are then also submitted to Council meetings. • PROPOSAL : QUARTERLY THEMES ACROSS THE PROVINCE TO FEED TO THE PCF, E.G. SUSTAINABLE WATER, ELECTRICITY , ETC. Funf

16. Comments – other matters Clean Audit Task Team CFO IDP/Performance/Risk Management Internal Audit Legal & Administrative representation Champions from Service Delivery Departments Municipal Manager Executive Mayor COUNCIL

17. Comments – other matters • OPERATION CLEAN AUDIT : • Standing Items on Agenda of Task Team : • Financial Statements (Support from KPMG) • Assets (Support from KPMG) • Audit Action Plan • Predetermined Development Objectives • SCM • System Description (All KPI’s) • Portfolio of Evidence • Compliance checklist with evidence • Key controls dashboard with evidence • Website compliance • Contract Management

18. Comments – other matters • LED inter – municipal or regional co-operation : • Signed MOU – local municipalities (share logistics for exhibitions on Shows . Initiatives such as inviting journalists in various parts of the Global. • WESGRO – International Platform (sharing costs) • City of Cape Town – Great Wine Capital Network • Partnership with Sweden • Anti-Corruption & Fraud : • Pocket size booklet policy document is provided to all employees and Councillors • Zero tolerance attitude communicated by Municipal Manager – road shows quarterly • National Development Plan : • Approved IDP/Provincial Strategic Programmes/NDP alignment framework • Nation Building • Rural & Social Development programme

19. Comments – other matters • Various Partnerships: • Mentoring entrepreneurs with NEDBANK– Stellenbosch University • NGO – Rural and Social Development • Availing Council facilities, e.g. old clinics for utilisation as children centres and abused families centres , etc.

20. THANK YOU