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Lecture 5 Powerful Presentation Skills

Lecture 5 Powerful Presentation Skills

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Lecture 5 Powerful Presentation Skills

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  1. Lecture 5Powerful Presentation Skills

  2. Presentation Purpose • Agitational • To encourage, to mobilize and to appeal the audience to take actions • To find something in common including age , language, feeling living environment, cultural background, experience and interest • Persuasive • Make the audience trust you , accept you and to succeed in reaching your goal • To depend on sincerity and audience-oriented benefits

  3. Types of Presentation • Persuasive • Informative • Exchanging • Comparative • Analytical

  4. 4 Presentation Styles • Reading • Memorizing • Impromptu • Extemporaneous

  5. Characteristics of Powerful Presenters • Enthusiastic • Use varied voice tone • Organized • Focused on purpose • Audience focused • Flexible • Sense of humor • Use appropriate body language • Employ an appropriate vocabulary

  6. 8 Steps to A Powerful Presentation • Develop your objectives • Know your audience • State the main ideas • Decide supporting information • Create an opener • Develop transitions • Structure the main body • Prepare the close

  7. Know Your Audience • Request a list of attendees and their titles • Study background information on the organization • Talk with some attendees in advance of your presentation • Interview others who have spoken to the audience • Send out a questionnaire

  8. Openings • To fulfil • establishing an immediate good relationship with the audience • helping the audience in an immediate grasp of the main idea

  9. To Be Avoided • I‘m sure many of you have a better understanding of the topic than me. But unfortunately, when Manager Wang was looking for someone to make the speech, I happened to be sitting beside him. • I‘m sorry I have not prepared for the speech. Since I have to say something, here I will go.

  10. Types of Openers • Quotations • Rhetorical questions • Declarative statements • Real-world situations • Current events • Anecdotes

  11. Structure the Main Body • Chronological order • Priority • Spatial arrangement • Topical approach • Problem --- solution

  12. Types of Supporting Information • Examples • Comparisons • Quotations • Findings • Statistics • Graphs • Audio-visual media • Testimony of experts

  13. Develop Transitions • Keep them short • Use attention-getting statements • Use relevant statistics • Use humor or shock statements, if appropriate • Use pauses, hand and body movements, and voice modulation

  14. Closings • To fulfil • enhancing understanding • encouraging spirits • expressing feelings • involving thinking

  15. Common Errors • A careless rush • Redundant remarks • Jargons and rubbish

  16. Types of Closings • A return to the opening theme • A future challenge • A call for action • A reference to whatever follows the presentation • Any type of opener

  17. Overcome and Channel Fear • Deep breathing • Relaxation techniques • Moving and gesturing • Eye contact • Preparation • Practice

  18. Logistics Checklist • Attendance • Audience comfort • Room set-up • Lighting • Electrical outlets • Microphones • The stage

  19. Pay Attention to Your Vocal Image • Pitch --- natural, low and conversation-like • Pace --- depend on acceptance of the audience • Volume --- loud enough to be heard, vary to arouse interest • Pause --- relaxed, confident, new point, to reflect, to influence and to emphasize

  20. Vocal Problems to Avoid • Filler words • Harshness • Nasal sound • Breathlessness • Voice dropping or rising at the end of a sentence • Mumbling/slurring

  21. Pay Attention to Your Visual Image • Eye contact • Facial expression • Head movements • Gestures • Posture • Dress

  22. How to Field Questions • Listen. Make sure you understand the question • Think before responding • Repeat it • Keep the same delivery style • Involve the whole audience in your answer.

  23. How to Manage • The off-the-subject question • The limited-interest question • The ‘stupid’ question • The rambling or long-winded question • The multi-question • The don’t-know question • The hostile question

  24. Role Play:Mind Your First Step and Last Step!