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RFP# WIA-ADW -01 Bidders Conference WIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran†PowerPoint Presentation
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Los Angeles County Community and Senior Services March 5, 2014. RFP# WIA-ADW -01 Bidders Conference WIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran’s Program. Welcome and Introductions. WIA Program Contracts Management Budgets/Fiscal

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los angeles county community and senior services march 5 2014
Los Angeles County

Community and Senior Services

March 5, 2014

RFP# WIA-ADW -01 Bidders ConferenceWIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran’s Program

welcome and introductions
Welcome and Introductions
  • WIA Program
  • Contracts Management
  • Budgets/Fiscal
  • Contract Compliance
  • Research and Statistics
agenda
Agenda
  • Section 1: Introduction
  • Section 2: Proposal Submission Requirements
  • Section 3: Selection Process and Evaluation Criteria
  • Appendix B: Statement of Work
  • Questions & Answers
section 1 1 purpose of rfp
Section 1.1: Purpose of RFP

To solicit Proposers from qualified vendors to operate:

  • American Job Centers of California (AJCCs) full service and affiliate sites
  • Sector-Focused Satellite Sites
  • Veteran’s Program
  • Rapid Response Program
section 1 1 12 funding availability
Section 1.1.12: Funding Availability
  • Approximately $10M, not including training funds, may be awarded through this RFP
  • Bidders may bid on as many opportunities as they want
  • Bidders will only be awarded a maximum of two contracts, with a maximum of one AJCC contract
  • Location and Funding Breakdown is in Appendix R
appendix r location and funding chart
Appendix R: Location and Funding Chart
  • 4 AJCC’s - $900,000
  • Palmdale AJCC - $500,000
  • 3 AJCC’s with Affiliates - $1,200,000
  • 4 Sector-Focused Satellites - $300,000
  • Rapid Response Program - $835,000
  • Veteran’s Program - $500,000
section 1 4 proposer s minimum mandatory requirements
Section 1.4: Proposer’s Minimum Mandatory Requirements
  • All are Pass/Fail
  • Local private non-profit, for-profit, public agencies, and collaborative/consortia are eligible
  • Proposal Guaranty
  • Notice of Intent: Due March 13, 2014
  • Mandatory Proposer’s Conference
  • Organizational Capacity
  • Organizational Experience
  • Financial Capability - see next slide
section 1 4 proposer s financial capability
Section 1.4: Proposer’s Financial Capability
  • Financial Document Submission
  • Financial Document Review
section 1 6 contract term
Section 1.6: Contract Term
  • 2 years, July 1, 2014-June 30, 2016
  • Option to extend for up to 3 additional one-year periods
  • Term will not exceed five (5) years
section 2 5 proposers questions
Section 2.5: Proposers Questions
  • All questions related to this RFP must be:
    • Received by March 10, 2014, 4:30 PM PST
    • Addressed at wiaadwrfp@css.lacounty.gov
  • All answers to written questions and those from the Proposer’s Conference will be released March 13, 2014
section 2 6 notice of intent to submit proposal
Section 2.6: Notice of Intent to Submit Proposal
  • Filing of Notice of Intent is Mandatory
  • Due no later than 5:00 pm on March 13, 2014
  • Use Notice of Intent to Submit form, Appendix P
    • Submit to Jenifer Valdez at:

wiaadwrfp@css.lacounty.gov

section 2 9 business proposal format
Section 2.9: Business Proposal Format
  • All proposals must be submitted in format specified on page 47
  • Content and sequence must be:
    • Transmittal letter
    • Checklist (Appendix D-1, Exhibit 1)
    • Section A – Executive Summary
    • Section B – Proposer’s Qualifications
      • (Appendix D-1, Exhibits 2 & 3)
    • Section C – Proposer’s Approach to Provide Required Services
    • Section D – Information Technology
    • Section E-- Proposer’s Quality Control Plan
    • Section F – Cost Proposal (Appendix D-1, Budgets and Exhibit 4)
    • Section G – Acceptance of Contract Terms and Conditions and EEOC
    • Last Page of Proposal
business proposal
Business Proposal
  • Appendix D – Required Forms: to be included in Section B, Proposer’s Qualifications of Proposal
section 2 10 cost proposal format
Section 2.10: Cost Proposal Format
  • Must be reasonable and necessary and contain cost detail
  • Complete finalized budget forms included in Appendix D-1, Unique Forms, Exhibit 5, Budget Forms
  • Must include budget narrative
    • Indicate if individual job descriptions are filled or what the expected date of hire is
  • Cost Allocation Plan (CAP) will be a condition of contract award
section 2 11 proposal submission
Section 2.11: Proposal Submission
  • One (1) original; one (1) thumbdriveand six (6) copies of each proposal submission
  • Due 3:00 pm PST, March 17, 2014 to:

Chris Frau, ASM II

Contracts Management Division

Community and Senior Services

3175 West Sixth Street, Room 400

Los Angeles, CA 90020

section 3 1 selection process
Section 3.1 Selection Process
  • Adherence to minimum requirements (pass/fail)
  • Written proposal – 85,000 points
    • A. Proposers Qualifications (30%)
    • B. Proposer’s Approach to Providing Services (40%)
    • C. Quality Control Plan (10%)
    • D. Cost Reasonableness (20%)
  • Oral Presentation – 15,000 points
appendix b sow title 1 adult dw integrated program services ajcc affiliate or ajcc
Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC)
  • Mandated Partners
  • Additional Partners
  • SB 734 Training Requirement
  • High-Performance Local Board Standards
  • Resource Leveraging
slide24

ISD Service Delivery Model

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

slide25

Welcome/Talent Engagement Function

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

  • Welcome new and returning customers
  • Quickly assess and triage
  • Recommend product box offerings based on customer need, situation, and level of engagement
  • Manage CRC
  • Information and referral
  • Navigator function
slide26

Skills/Talent Development Team

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

  • Case Management/Career Coaching
  • Workshops
  • Pre-Employment Testing/Remediation
  • Soft Skills
  • Computer/Internet Skills
  • Customer Service Skills
  • Skill-Based Work Experience
  • Job and/or Industry-Specific Skills (training)
slide27

Job Getting/Talent Marketing Team

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

  • Job identification
  • Job matching/labor exchange
  • Recruitment and referral
  • Pre-hire testing
  • Job fairs/hiring events
  • Other services designed to get jobseekers into jobs
slide28

Product Box

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

appendix b 2 sow wia title i a dw veteran s program
Appendix B-2: SOW WIA Title I A/DW Veteran’s Program
  • Core, intensive, and training services
  • Not required to implement ISD
  • May have intermittent EDD presence
  • Only enroll eligible veterans and eligible veteran spouses
  • Stronger relationships and partnerships with Veteran’s serving organizations and alignment with Vet-focused services
  • Performance targets based on Veteran population
appendix b 3 sow sector focused satellite sites1
Appendix B-3: SOW Sector-Focused Satellite Sites
  • Core, Intensive, and Training Services
  • May have intermittent EDD presence
  • Sector specific tasks related to:
    • outreach
    • convening of education and training organizations
    • coordination with sector intermediaries
  • Targeted placements and training dollars in each sector
appendix b 1 sow wia rapid response program
Appendix B-1: SOWWIA Rapid Response Program
  • One performance based/cost reimbursement contract will be awarded in the amount of $835,000
  • Services under the provisions of this RFP shall be provided to all businesses, and their employees, who are downsizing, or businesses who are trying to avoid layoffs
  • County- wide coverage is required  within LACWIB Service Area as listed below:
appendix b 1 sow wia rapid response program cont
Appendix B-1: SOWWIA Rapid Response Program (cont.)
  • Successful Proposer  shall be  the designated entity to operationalize all WARN/Non-WARN notices for the LACWIB Service Delivery Area
  • Minimum Staffing – One (1) Full-time Program Manager, One (1) Full-time Accounting Staff, and Five (5) Full-Time Coordinators (one in each supervisorial district)
  • Location – Each coordinator must have a physical home office within designated service area (for a total of five (5)) and a telephone number accessible to accommodate all work hour shifts. Site(s) will be selected by County in coordination with Successful Proposer