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RFP Update

RFP Update. Weightings and Criteria established RFP developing into three parts RFP document (explains UW’s population, needs and process for responding) Vendor Response Questionnaire Fleshed-out scenarios for site visit(s) Proposed Target Dates and Input. Criteria (Weightings).

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RFP Update

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  1. RFP Update • Weightings and Criteria established • RFP developing into three parts • RFP document (explains UW’s population, needs and process for responding) • Vendor Response Questionnaire • Fleshed-out scenarios for site visit(s) • Proposed Target Dates and Input

  2. Criteria (Weightings) • Functionality (25) – Overall functionality requirements, including ability import and export data; • Interface Design (20) – Accessibility, intuitive usability, visual design and flexibility of instructional design; • System Integration (20) – with Student Information System as well as integration with academic software tools and on-site access to software and databases; • Service and Support (15) – responsiveness; software development tracking system; browser support and agility; system enhancement development and training; • Cost (10) – Cost of ownership including hardware and software, additional products required, development, staffing requirements, training and migration costs; • Other (10) – including, feedback from references; history in industry; “above and beyond” responses

  3. RFP Document Sections 0. Overview – Background and Scope • RFP Objective • Instructions for Respondents • Evaluation • Who will evaluate? – Selection Committee • Using Vendor Response Questionnaire • Will require Sandbox (all vendors or selected?) • Site visits will be invited (and include Scenarios) • Requirements/Specifications • Definitions and Terms • General System Specifications • Specialized System Specifications • Additional Administrative Requirements

  4. Vendor Response Questionnaire 0. Verification of Basic Functionality • M/C-Explain – Further details on Basic Functionality • Short Answer – Covering Specialized Functionality, e.g., • Team creating and management • Batch upload • Integration • Essay (with page limit) – Covering pricing proposals • Hardware, Software, Staffing and System Configuration • Variables: Levels of support; Development; Additional software (e.g,. ePortfolio)

  5. Example M/C-Explain • An instructor is able to provide a blog for students to read and post comments from each other. This blog functionality is provided by: • The proposed LMS system • Additional blogging software purchased from our company (called: _____) • Any available blog software • This functionality is not possible Explain: ______________ • System upgrades are expected to be released __________ before the term they are to be used: • 1 month • 3 months • 6 months Explain: ______________

  6. Proposed Target Dates and Input • Today – Versions on Sharepoint site • Liwana will tap Committee members for “vocabulary” and/or specific language • 14 July – For review to Procurement and FIPPA • 22 July – Released via Procurement • 13 August – RFP closes • 26 August – LMS Selection meeting including RFP response summary

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