payroll vendor selection global and domestic n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Payroll Vendor Selection Global and Domestic PowerPoint Presentation
Download Presentation
Payroll Vendor Selection Global and Domestic

Loading in 2 Seconds...

play fullscreen
1 / 26

Payroll Vendor Selection Global and Domestic - PowerPoint PPT Presentation


  • 126 Views
  • Uploaded on

Payroll Vendor Selection Global and Domestic . Presentor: Jeff Hill, CPP, PMP AXIA Consulting, LLC. Introduction. Jeff Hill, CPP, PMP Doctoral candidate in IT Leadership 25 years in payroll solutions Employed by AXIA Consulting Workday Certified Payroll Principal Consultant

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

Payroll Vendor Selection Global and Domestic


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
payroll vendor selection global and domestic

Payroll Vendor SelectionGlobal and Domestic

Presentor:

Jeff Hill, CPP, PMP

AXIA Consulting, LLC.

introduction
Introduction
  • Jeff Hill, CPP, PMP
  • Doctoral candidate in IT Leadership
  • 25 years in payroll solutions
  • Employed by AXIA Consulting
    • Workday Certified Payroll Principal Consultant
    • PeopleSoft Payroll Certified
    • Worked with ADP, Ceridian, Celergo, Patersons , etc
payroll vendor selection global and domestic1
Payroll Vendor SelectionGlobal and Domestic
  • Objectives from your payroll vendor
  • Before the RFP
  • Defining your selection team
  • The RFP Process
  • RFP Analysis
  • Implementation Phase
  • Questions
terms
Terms
  • Global Payroll Aggregator
  • In-country Provider (ICP)
objectives from your payroll vendor
Objectives from your Payroll Vendor
  • Gross to Net Calculations
  • Print Checks and transfer funds
  • Reporting
  • Statutory filings
  • Interfacing to other systems
  • Integration into YOUR company
before the rfp
Before the RFP

Know Yourself!

what is my workforce like
What is my workforce like?
  • Hourly, Salary, Exception Hourly
  • Exempt, Non-Exempt
  • Unions
  • Series of pay elements
  • Taxing jurisdictions
  • Interfaces and providers
  • EXPATS and Shadow Payrolls
what is my workforce like1
What is my workforce like?
  • How does it relate to your revenue stream?
    • Do you produce a product
    • Are you a knowledge-based PEO
      • High-touch employees
      • Typically contract based
  • How flexible does your payrolls solution need to be?
what is my workforce like2
What is my workforce like?
  • Flexibility may be needed by a PEO
    • Employee living in Isle of Jersey, working in London for three days; exempt from UK social insurance
    • US National working in a Singaporan company, a subsidiary of a US company paid in US Dollars, not SG$
    • US worker in New York, lives in Connecticut with company paid apartment on Wall Street.
what is my technology like
What is my technology like
  • Is your current payroll system your HR system of record
  • Report writer
  • Do you have an ERP (i.e. PeopleSoft, Oracle, SAP, Workday)
  • How will you get your data to the pay solution?
what are my individual country requirements
What are my individual country requirements
  • Local jurisdictions may have more generous benefits
  • Must understand statutory requirements for each office
    • Argentinian pay log
    • Holiday requirements in Sweden and Italy
    • Crew workers in China
what are my current business processes
What are my current business processes?
  • Definition of business process is important
  • Metrics of current system
  • Work around processes that were developed
what does my vendor need to accomplish
What does my vendor need to accomplish?
  • All payroll solutions do the basics
    • Gross-to-net
    • Statutory filings
  • Technology integration
  • Banking
    • Does my company have special banking relationships
defining your selection team
Defining your selection team
  • You want representatives from:
    • IT
    • Payroll
    • Finance
    • Leadership
    • Legal & Compliance
    • HRIS
    • Treasury
the request for proposal process
The Request for Proposal Process
  • Description of the solution
  • Detailed breakdown of the business process
  • Description of technology
    • Integration points
    • Include any file layouts
  • Costs
    • Include consulting, one-time and year-end
the request for proposal process1
The Request for Proposal Process
  • Financials and compliance
  • Data privacy controls
    • Especially important with EU
  • Service Levels
    • Include credits for errors
    • Relationship with sub-contractors/ICP
  • Sample project plan for implementation
  • Resumes of consultants
the request for proposal process2
The Request for Proposal Process
  • Training opportunities
  • Insurance
  • References
    • Ask for specifics
rfp analysis
RFP Analysis
  • Score the RFP assigning a weighted score for each item
    • Typically unique to the client
  • Review for functionality
    • Self Service
    • Time Keeping tools (i.e. KRONOS)
    • Integration
    • Absence Tracking
rfp analysis1
RFP Analysis
  • Review for functionality
    • Banking
    • Special Requirements
    • Currency
  • Review for finances
  • Insurance
  • Insure compliance with regulatory agencies
  • Note anything that may happen with your employees data
implementation phase
Implementation Phase
  • Have a solid project plan
  • Have a solid design
  • TRAIN TRAIN TRAIN!!!!!
    • Don’t skimp on this one!
  • Understand the business requirements of the country you are working with
implementation phase1
Implementation Phase
  • Keep and maintain an issues log
  • Have a solid testing strategy
    • Minimum of two parallel tests, depending on the country
  • Don’t hesitate to push back on the provider
  • At go-live, detailed data validation
conclusion
Conclusion
  • Focus on knowing yourself as a company and your employee population
  • Ask what is important to you as a company including proof of statutory requirements
  • Analyze and score based on what is important to you
  • Don’t skimp on testing and training
for further information
For further information

Jeff Hill, CPP, PMP

Home office: (740) 513-4157

Jeff.hill@axiaconsulting.net

http://www.axiaconsulting.net

For more information on Workday

http://www.workday.com