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The Danish E-law guide. Presentation for the Regulatory Craft Conference, Nova Scotia, September 29, 2008. Katrine Brems Olsen, kbo@eogs.dk The Division for Better Business Regulation, Danish Commerce and Companies Agency Ministry of Economic and Business Affairs, Denmark.

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The danish e law guide

The Danish E-law guide

Presentation for the Regulatory Craft Conference,

Nova Scotia, September 29, 2008

Katrine Brems Olsen, kbo@eogs.dk

The Division for Better Business Regulation,

Danish Commerce and Companies Agency

Ministry of Economic and Business Affairs, Denmark


The danish e law guide 1324095

The product a public website:www.lovprocesguide.dk

With the following features:

  • An electronic guide to the entire process related to lawmaking

  • A time schedule tool, to help law makers manage the process

  • An Encyclopedia of terms related to the law process

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk


The website
The website

Preparation the bill

explanatory

memorandum

accompanying a bill

Burdens related

to business

  • Overall view of the law process from preparation to implementation

  • Direct help regarding the process related to the legislator

  • Best practice examples specific to each ministry


The danish e law guide 1324095

Preparation of the bill

The process guide is divided

into 5 overall phases


The danish e law guide 1324095

Preparation the bill

explanatory

memorandum

accompanying a bill

Each phase is divided into sub-processes

visualizing the overall process for each phase


The danish e law guide 1324095

Preparation the bill

explanatory

memorandum

accompanying a bill

Burdens related

to business

Each sub process is divided into detailed steps for the legislator

Containing a description of each task


The danish e law guide 1324095

Burdens related

to business

Guidance and templates to help legislator to produce high quality laws

Time schedule

Digital tools

Contact- information

Information specific for each ministry

This part of the web-site is non-public:

The authorized users log-on with digital signature


The danish e law guide 1324095

The Time schedule tool helps law makers manage the process

Title of the time schedule

Export to Excel or PDF

Change title

Ad new task

Status

Dates


The danish e law guide 1324095

Encyclopedia of terms related to the law process

The terms are listed in alphabetical order, with a explanation for each word


The danish e law guide 1324095

The ministry specific information is different for each ministry

Access to this section requires a digital signature linked to the ministry

The information is divided into five phases like in the guide


How can the e law guide improve legislation and reduce administrative burdens
How can the E-law guide improve legislation and reduce administrative burdens?

  • Create a one-stop where everything related to the regulation process can be found

  • Integrates different tools that focus on reducing burdens

  • Best practice examples for each ministry

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk


The danish e law guide 1324095

Digital administration tool administrative burdens?

Aim: To develop an electronic tool for legislators containing:

  • Test tool

  • A barrier-scanner

  • Knowledge database

Focus: Usability and simplicity

=> incorporation in MS Word as a wizard

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.e-administrerbarhed.dk


Next step in e law
Next step in E-law administrative burdens?

  • First evaluation before end of 2008

  • Getting used to not having a book

  • Danish e2012 objective

    • All communication with the state can happen electronically in 2012

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk


The danish e law guide 1324095

The website can be accessed here: administrative burdens?www.lovprocesguide.dk

Danish Commerce and Companies Agency | Kampmannsgade 1 | DK 1780 Copenhagen V

teknisksupport@eogs.dk | www.lovprocesguide.dk



The danish e law guide 1324095

Introduction, explaining the aim and functions in the toll administrative burdens?

Already at this point, the user have access to the web-site connected to the tool.

The website contains, best practice and additional information regarding digital administration.


The danish e law guide 1324095

The toll can be used on different types of legislation, also EU legislation.

… Your can also chose to test only a part of the legislation.


The danish e law guide 1324095

The tool offers 2 different features to test the legislation

A manual test tool, where the legislator identify the barriers for digital administration himself.

A barrier-scanner, where a piece of advanced search-software identify sentences with high probability of containing barriers towards digital administration.


The danish e law guide 1324095

The user marks the barriers that are relevant in the paragraph above

The legislative proposal is divided into paragraphs, so the formulation of each paragraph is tested one by one.

The user can go online and read about the barriers or see examples from the knowledge base


The danish e law guide 1324095

Here the user can type in comments. When the test is completed the comments are automatically implemented in the text.

The user chooses a solution:

  • Insert a comment and return to this barrier later on

  • Obtain the current formulation

  • Remove the barrier partly

  • Remove the barrier totally


The danish e law guide 1324095

The user write in his new formulation of the paragraf. completed the comments are automatically implemented in the text.

When the test is completed the comments are automatically implemented in the text of the legislation.

At this point the user again has access to best practice examples in the knowledge base


The danish e law guide 1324095

The test is completed! completed the comments are automatically implemented in the text.

Changes in the formulation of the paragraph are automatically implemented in the text of the legislation.

The comments are automatically implemented in the text of the legislation.


The danish e law guide 1324095

Scans the text and finds the paragraphs that with high probability contains barriers to digital administration


The danish e law guide 1324095

The barrier-scanner identify sentences with high probability of containing barriers towards digital administration.

Only the sentence identified by the scanner is then tested.


The danish e law guide 1324095

The Barrier scanner marks the sentences it has identified as containing barriers for digital administration, and divides the barriers into the four types of categories identified in the pre-investigation.

And look up examples for each barrier on the web site.

It is possible to remove og add marks regarding the identified barriers.


The danish e law guide 1324095

The user then chooses a solution of how to handle the barrier.

Thereafter the test continues as the manual test.