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The Tulsa Model. TLE Observation and Evaluation System / Process. EVALUATOR TRAINING – 2012 – Segment 4 Conferences, Push Pins and PDPs. Importance of Each and Every Slide…. Each slide represents an EQUALLY important component of the Tulsa Model system and process.

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the tulsa model

The Tulsa Model

TLE Observation and Evaluation System / Process

  • EVALUATOR TRAINING – 2012 – Segment 4
  • Conferences, Push Pins and PDPs
importance of each and every slide
Importance of Each and Every Slide…

Each slide represents an EQUALLY important component of the Tulsa Model system and process.

One missing component can derail the process.

tulsa model evaluation system
Tulsa Model Evaluation System

Evaluations

Observations

Conferences

Feedback / Support

Rubric-Based

review and next steps
Review and Next Steps

NEXT

STEPS

Rubric

Observation Process

Evaluation Form

Conferences

Follow every observation and evaluation.

Customized Feedback and Support

Focusing the most intensive supports for 1 (“Ineffective”) and 2 (“Needs Improvement”).

the tulsa model does not lend itself to catch up
The Tulsa Model does not lend itself to “catch-up”

Tulsa Model scheduling requires INTENSE and FOCUSED Time Management.

Use Outlook, an electronic scheduler, a whiteboard or a calendar… BUT, begin planning your year by the 1st week in August.

the conference process
The Conference Process

Next Observation

At Least

10 Days

Observation Conference

  • Observation Conference must be held within five (5) Instructional Days of the Observation.
  • A copy of the Conference Form is given to the Teacher during the session with a full and complete review of all salient points. Signatures / initials and date are inserted.
  • There must be at least 10 Instructional Days between an Observation and the last Observation Conference.
career educators
Career Educators

EVALUATION CONFERENCE

EVALUATION

School Year

Overall Performance

OBSERVATION CONFERENCE

1

OBSERVATION CONFERENCE

2

OBSERVATION 1

OBSERVATION 2

probationary educators
Probationary Educators

x2

EVALUATION CONFERENCE

EVALUATION

School Year

Overall Performance

OBSERVATION CONFERENCE

1

OBSERVATION CONFERENCE

2

OBSERVATION 1

OBSERVATION 2

the conference process1
The Conference Process

Observations shall NOT be conducted on the day immediately following any extended break in the instructional calendar (whether scheduled or unexpected).

artifact file or portfolio
Artifact File or Portfolio

On a voluntary basis, an Educator may wish to provide additional evidence of effectiveness in the form of a portfolio or artifact file / binder for purposes of INFORMING the Evaluator of additional involvements, contributions and activities in support of improving student performance and achievement.

feedback and support focused
Feedback and Support-Focused

Rubrics are detailed roadmaps for improvement for all teachers.

Observation conferences are a status check prior to formal evaluation.

Requires customized teacher training and responses w/re to teachers ranked in bottom two tiers.

feedback and support focused1
Feedback and Support-Focused

Language from SB 2033…

“Annual evaluations that provide feedback to improve student learning and outcomes;

Comprehensive remediation plans and instructional coaching for all teachers rated as needs improvement or ineffective;”

customized feedback and supports for teacher improvement
Customized Feedback and Supports for Teacher Improvement

“Push Pins”(less formal, yet documented) approaches to remedy area(s) of ineffectiveness or needing improvement

Personal Development Plans (PDPs)

customized feedback and supports for teacher improvement continued
Customized Feedback and Supports for Teacher Improvement, continued

Professional Development aligned with evaluation findings (optional outside of TPS)

PDPSupport: address issues identified in PDPs (optional outside of TPS)

Quality Experiences Supporting Teachers (QUEST) (optional outside of TPS)

feedback support push pin approach
Feedback / Support – Push Pin Approach

“Push Pins” (less formal, yet documented) approaches to remedy area(s) of ineffectiveness or needing improvement.

Approaches could include:

In passing, a brief conversation in hallway, classroom, etc.

Requested brief conversation in office.

Written note in mailbox.

Email to staff member.

feedback support push pin approach1
Feedback / Support – Push Pin Approach

It is a professional “judgment” call whether to use a “Push Pin” or a PDP.

Example 1: A 60 second verbal tirade to a fellow staff member (in a closed door faculty room) regarding the loss of a planning period because of actions of that staff member. Push Pin or PDP?

Example 2: Outdated bulletin boards. Push Pin or PDP?

Example 3: Leaving a class of AP students unsupervised for 15 minutes while talking on a cell phone in the hallway. Or, special needs students. Push Pin or PDP?

feedback and support pdps
Feedback and Support - PDPs

A Personal Development Plan…

Cite / Summarize the situation and/or Observation / Evaluation details (referencing Indicator(s))

Provide a List of Expectations

Provide an Action Plan using a SMART format (Specific, Measurable, Attainable, Resources attached, Timeline included)

Provide a Follow-Up Progress Reporting (within a maximum of a two month window)

NOTE: ALL PDPs require a CONFERENCE that could be part of the Observation Conference and/or the Evaluation Conference.

example of cite and summarize for a pdp
Example of “Cite and Summarize” for a PDP

Mr. Smith has been late to work and morning supervision. He failed to follow proper procedure when absent. It is imperative that Mr. Smith arrives to work and morning supervision on time. Mr. Smith was absent on April 3, 4, 5, and 6, 2012 and he failed to follow established procedures for reporting an absence. Indicator 18…. Attendance and punctuality.

example of list of expectations for a pdp
Example of “List of Expectations” for a PDP

Tulsa Public School District requires all teachers to follow the Domain and Dimensions outlined in the Teacher Leader Effectiveness (TLE) Process. This letter is to serve as an official document to notify Mr. Smith of the need to improve in the following areas:

Professional Growth and Continued Improvement

Indicator 18: Exhibits behaviors and efficiencies associated with professionalism.

Exhibits inconsistent reliability-based behavior patterns as evidence by flawed punctuality and dependability; not adhering to prescribed arrival and departure times; not following notification and reporting procedures for absences; not complying with reporting timelines and other time sensitive info./compliance requests.

example of action plan for a pdp
Example of “Action Plan” for a PDP
  • Mr. Smith must report to work at 7:30 a.m. Mr. Smith will report to morning supervision in the gym at 7:40 a.m. per XXX Staff Handbook page 1. Due to a shortage of substitutes, it is important that teachers attend work every day.
  • In case of illness, report your absence to SubFinder (xxx-xxxx) before 6:00 a.m. Absences can be reported 24 hours a day. Then call the principal. If you become ill during the night, call Subfinder. Should you feel better, the absence can be canceled.
  • Contact the principal before 6:45 a.m. The cell number is (xxx) xxx-xxxx. Next, contact XXX at xxx-xxxx. If you are unable to reach her, please leave a message.
  • On the day you are absent, call school by 12:00 p.m. indicating whether you plan to return the following day. Should you fail to notify the principal and both you and the substitute report the following day for assignment, you are subject to the loss of one-half (1/2) day of substitute deduct pay. If you are not returning, the absence must be reported in SubFinder again.
  • You must arrange with the principal for absences that may be set up in advance. These should be reported to SubFinder as far in advance as possible.
  • This PDP will be reviewed within 20 instructional days of this conference.
example of cite and summarize for a pdp1
Example of “Cite and Summarize” for a PDP

During my observations on xxx and xxx I observed several students with off-task behaviors which made it difficult for students to follow the lesson. Students’ heads were down, some students were sleeping, working on other assignments and drawing. Students were not following along with the teacher. Mr. Jones had to give several reminders regarding classroom expectations. Mr. Jones did not move to all areas of the room while teaching. He was stationed at the front of the classroom. Students’ off-task behaviors were due to the lack of consistency / follow through when dealing with student behavior.

example of list of expectations for a pdp1
Example of “List of Expectations” for a PDP

Tulsa Public School District requires all teachers to follow the Domain and Dimensions outlined in the Teacher Leader Effectiveness (TLE) Process. This letter is to serve as an official document to notify Mr. Jones the need to improve in the following areas:

Classroom Management

Indicator 2: The Teacher clearly defines expected behavior.

example of action plan for a pdp1
Example of “Action Plan” for a PDP
  • Mr. Jones will identify and effectively and consistently enforce 3 classroom expectations. He will develop posters, charts and signage that display these clearly defined student expectations. These will be previewed and approved by the Principal before posting.
  • Standards of conduct and classroom routines will be established with consistent implementation. All students will be aware of behavioral expectations and adhere to them. Following any school break period, including weekends, the expectations MUST be reviewed in a manner that will address the multiple learning styles of the students. This reinforcement will set the tone and expectation for the week.
  • Mr. Jones will consistently and effectively be aware of and stop inappropriate behavior promptly.
  • When or if students do not follow your expectations, verbalize and draw their attention to the visualizations of the desired expectation, letting them know that you will wait until expected behavior is achieved.
a pdp writing exercise
A PDP Writing Exercise…

Write an Action Plan to address this Observation and identify the Indicators prompting the PDP.

OBSERVATION: Ms. White does not connect student knowledge and experience with objectives that need to be learned. Students would have benefited from differentiated instruction, smart board interactive activities and/or small group activities. Ms. White evaluated the understanding of teaching concepts through verbal feedback but did not adjust instructional plans to engage more students. She did not differentiate her instruction to meet the needs of her students. Some students were not participating in the learning activities. Ms. White did not provide effective instruction for 8thgrade students.

feedback and support pdps2
Feedback and Support - PDPs

A Personal Development Plan…

MAY be created based upon any Observation that results in a 1 – Ineffective or 2 – Needs Improvement determination

MUSTbe created based upon an Evaluation that results in a 1 – Ineffective or 2 – Needs Improvement ranking

OR, could be generated as a Stand-Alone document that illustrates behavior(s) at Levels 1 or 2

what we have learned
What We Have Learned…

Time management is CRITICAL to the success of the Tulsa Model Process.

The statutory requirement for “feedback and support” can be achieved via Push Pin and Personal Development Plan (PDP) approaches.

A PDP has a prescribed format with clear, focused, descriptive narrative writing being a requirement.

questions and next segment
Questions and Next Segment…

The 5th Segment of Evaluator Information

File: PP5 Calibration and Videos

Topic: Getting the Rankings Right

slide35

For more information: www.tulsaschools.org

Office of Teacher and Leader Effectiveness

918-746-6800

Tulsa Framework: http://sde.state.ok.us; left column: Teacher and Leader Effectiveness; Scroll to Frameworks; Tulsa Framework

Talia Shaull – shaulta@tulsaschools.org

Jana Burk – burkja@tulsaschools.org

Katy Ackley – ackleka@tulsaschools.org

Gene S. Kleindienst - kleinge@tulsaschools.org