Report on Topic 3 Getting Women into Positions of Leadership Nationally and Internationally

1. Report on Topic 3 Getting Women into Positions of Leadership Nationally and Internationally Topic Organizing Committee:Katharine Gebbie (USA, Chair) Hidetoshi Fukuyama (Japan) Yosr Gamal (Egypt) Beverly Hartline (USA)Discussion Leaders:Katharine Gebbie (USA) Azam Iraji zad (Iran) Helene van Pinxteren (Netherlands)Recorders:Kim Butil (USA) JoAnn Joselyn (USA) Laurie McNeil (USA)

2. What is a position of leadership in physics? • A formal position with control over allocation of human and financial resources and the research agenda • Why should women have such positions? • Health of the field • Diversity of views • Public embracement

3. Topical Recommendations I Preparing for Leadership II The Selection Process III Responsibilities of Institutions

4. I Preparing for Leadership • Men in positions of leadership in physics must be held accountable for making change happen—for creating a climate in which people are treated equitably, without bias or favoritism.

5. I Preparing for Leadership (cont) • Women in positions of leadership in physics have a special responsibility to demonstrate their commitment by: • – mentoring, nurturing, promoting and creating opportunities for women; • – convincing male colleagues and superiors that prejudice against women is wrong and helping them change their views; • – reaching out to school children; inviting them for visits.

6. I Preparing for Leadership (cont) • Younger women physicists must take responsibility for preparing themselves by: • – seeking out mentors; • – seeking out opportunities for leadership and how to quality for them; • – informing themselves on the culture of their institutions; • – supporting each other.

7. II The Selection Process • Criteria and processes for appointments, professional advancement, prizes, etc. must be public and transparent. • Review Boards for hiring, promotion and funding must include women. • Fairness must be judged not by processes but by outcomes.

8. III Responsibilities of Institutions • Industry, government, university • – Establish flexible management structures, e .g., shared leadership positions. • – Provide for careers that ebb and flow with family responsibilities. • – Provide formal training for leadership positions, e.g., speaking, proposal writing. • – Provide funding for attendance at conferences and visits to other institutions.

9. III Responsibilities of Institutions (cont.) • Professional Societies • – Create international e-mail network based on the Conference. • – Create lobbying groups for women’s issues. • – Provide women opportunities to present invited talks, chair sessions & committees. • – Provide roster of women available to present talks and serve on committees.

10. Follow-up Actions for Conference Attendees • Collect data on ratio of men and women in top management positions in leading universities, research institutes, professional societies and funding agencies. • Stimulate invitations to speak about the conference at schools, universities, scientific conferences. • Encourage professional societies to establish committee for women, websites and electronic bulletin boards.