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HQ Operations All Hands

HQ Operations All Hands. July 25, 2012. Equal Opportunity and Diversity Management. Danette Mincey Director. Relocation of Office. OEDM has moved to 5T39 – 5 th Floor Contact information: Danette Mincey x0239 Felicia Toney x0366 Claudia Silver x0936 Lashawn McDuffie x0965.

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HQ Operations All Hands

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  1. HQ Operations All Hands July 25, 2012

  2. Equal Opportunity and Diversity Management DanetteMincey Director

  3. Relocation of Office • OEDM has moved to 5T39 – 5th Floor • Contact information: Danette Mincey x0239 Felicia Toney x0366 Claudia Silver x0936 Lashawn McDuffie x0965

  4. Take Your Children to Work Day • Tuesday, July 31, 2012 – 8:00am – 1:00pm • Registration is full • Keynote speaker – Dr. Jim Garvin • Volunteers are needed

  5. New EEO Complaint Procedures • In light of recent EEOC rulings revamping complaint processing procedures for cases involving sexual orientation • Cases will be processed under Title VII as sex discrimination in most situations • Visit EODM’s website for more information

  6. Information Technology & Communications Division Dennis Groth, IT Operations Stanley Artis, Customer Services

  7. End User Services Update • Computer refresh and software updates are in progress • Replacement strategy is oldest hardware first • Actively working with HQ Offices to re-validate original seat selections that were made in October 2011 • 572 of 2279 complete, remaining scheduled at a rate of 200 computers per month • Computer refresh process improvements • Paused HQ refreshes in April 2012 to review end-to-end process and improve the customer experience • Implemented and monitored process changes for effectiveness • ITCD and HP conduct a formal daily review of refresh activities • Cellular and Smartphone (PDA) replacement will begin in Aug 2012 • Replacement strategy is Office based • Customers will be provided the opportunity to select a new device that is in the same service class as their existing mobile seat • Replacements are planned at a rate of 100 devices per week

  8. Data At Rest • PGP full disk encryption deployment is in process across the Agency • Required for all laptops (Mac and PC) • Older HQ laptops that are not capable of using this service will receive this when the computer is refreshed • Additional information is available at http://itcd.hq.nasa.gov/DAR.html

  9. Upcoming Events R e m I n d e r • 2012 IT Security Awareness Training must be completed by 31-July-2012 • To retain IT access and accounts this training MUST be completed!!!!!

  10. ITCD Points of Contact • I3P Center Integration Lead • Elaine Bowman: elaine.bowman@nasa.gov • End User Services Subject Matter Expert (SME) • Joe Lanasa: joseph.m.lanasa@nasa.gov • Enterprise Service Desk SME • Tuesday Dodson: tuesday.c.dodson@nasa.gov • Communications SME • Mary Shouse: mary.shouse@nasa.gov Please visit our website for more information: http://itcd.hq.nasa.gov/ACES_transition.html

  11. HQ Facilities & Administrative Services Division Les Newell Deputy Director

  12. Building Update • 9thfloor renovation Complete!!!!!! • Working punch list items, estimated completion date Aug 13th • 8th floor renovation has started as of July 17th • Estimated completion date October 24th • All NASA employees are not permitted on this floor without proper safety certification • 6th floor renovation will be next after expected completion of 8th Floor on November 1st • Drawing schedule for 7th and 4th floors • Construction Drawings submitted to NASA on July 23rd ; NASA comments due July 27th • No changes can occur after July 27th without cost & schedule impact • Weekly meetings with Piedmont, their contractor team, GSA, and NASA HQ continue • Review schedule and deliverables • Ensure code compliance • Best Practices passed on to floors not completed • Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html

  13. Schedule • Moved 9th floor to 5th floor- March 9, 2012 • Returned 9th floor to 9th floor - July 13, 2012 • Moved 8th Floor to 5th Floor - July 14-16, 2012 • Return 8th Floor to 8th Floor - October 25-31, 2012 • Move 6th Floor to 5th Floor - October 25-31, 2012 • Return 6th Floor to 6th Floor - January 15-21, 2013 • Move 7th floor to 5th floor - January 15-21, 2013 • Complete renovation - Aug 2014

  14. Finished 9th floor Exterior corridor PRC

  15. Finished 9th floor Galley A-Suite

  16. National Level Exercise 2012 - Eagle Horizon • NASA’s first involvement in National Level Exercise • Combined annual mandatory continuity exercise for all federal executive branch departments and agencies, Eagle Horizon • June 19th – 20th: Alternate Operating Facility and Devolution site • Scenario chosen by National Security Staff and focused on cyber security threats and vulnerabilities

  17. National Level Exercise 2012 - Eagle Horizon - Continuation • Interagency coordination included State Department and NOAA • Evaluations reported to the White House National Security Staff • NASA received “green” evaluation assessments related to all Agency continuity capabilities

  18. September Preparedness Month • Evacuation Stair Chair Training • Sept. 5th at 10:00 AM - 11:00 AM, 2nd Floor Galley • Sept. 26th at 10:00 AM - 11:00 AM, 9th Floor Galley near Stairwell B • Commuter Preparedness Presentation by WMATA • Sept. 11th at 11:30 AM - 12:30 PM Glennan Assembly Room • Speaking with Children About Disasters • Sept. 26th at 10:00 AM - 11:00 AM Glennan Assembly Room

  19. Get Involved, Be Prepared • Update Emergency Contact numbers (Employee Express/IdMAX) • Volunteer to be a Building Evacuation Monitor • Email Pamela.J.Hobbs@nasa.gov • Make a Family Disaster Plan and Go Kit • www.nasa.gov/hqemergency

  20. Human Resources Management Division Leah Hollander Director

  21. Budget Management & System Support Division Leigh Anne Giraldi Director

  22. Budget Management & Systems Support • Budget Updates & Key Dates • FY12 year-end is quickly approaching! • The BASO FY12 Year-End / FY13 Startup webpage is updated frequently with the latest dates from the Agency. • The FY12 Year End / FY13 Startup webpage includes: • FY12 Year-End Calendar • Links to preformatted bookmarks and Cognos reports to assist with monitoring year-end activity • Forms such as the Procurement Verification Form • FAQs & Other Important & Relevant Information

  23. HQ Key Year-End Dates * After deadline, completed Procurement Verification Form must accompany PR For the full listing of HQ as a Center and NMO at JPL year-end deadlines, refer to the FY12 Year-End and FY13 Startup webpage on the BASO>Website!

  24. Travel & Administrative Savings Agencies required to cut spending on travel, and administrative services based on an executive order signed by the President – part of the Administration’s Campaign to Cut Waste • HQ Travel Control • Not to exceed $15.6M • Currently at 63%, as of June 30th • HQ Admin Savings • HQ Admin Services reduction target -- $9.3M • May reinvest funds but not in these specific 4 categories • Administrative services include commitment items: 2400 (Printing), 2510 (Advisory and Assistant Services), 2520 (Other Services), 2600 (Supplies and Materials) • Must report where funds were redirected • Currently on Target • Looking Ahead to FY 2013 • Higher Agency Goals: 30% • IT Services/Products

  25. Questions and Answers

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