FSSI Office Supply BPAs Second Generation Judy Poskanzer Program Manager, FSSI Office Supplies Program Office GSA May 11, 2011
Office Supply BPAs Overview Ordering Procedures Accessing BPAs Points of Contact
FSSI Office Supply BPAs Overview • Awarded June 1, 2010 • 2 large and 13 small businesses • 3 distinct vendor Pools • The FSSI BPAs are agreements with vendors that provide discounts • Discounts are triggered at $25M, $50M, $75M and $100M tier levels
Additional Benefits • Point-of-Sale discount • Simplified data collection and enhanced transparency • A variety of small businesses to achieve socio-economic goals • Full compliance with applicable regulations • Support for Green Initiatives
Three Distinct Vendor Pools • Pool 1 • 9 BPA Awards - Full Office Supplies Catalog, emphasis on socioeconomic concerns and price • Standard Delivery CONUS • Next Day Available, International, Desktop and Secure Desktop available • 1 SDVOSB • 2 SB • 2 WOSB • 5 SDB*
Pool 2 • 3 BPA Awards - Full Office Supplies Catalog, emphasis on price • Standard Delivery CONUS • Next Day, International, Desktop and Secure Desktop available • Fill or Kill service • 1 WOSB • 2 LB
Pool 3 • 3 BPA Awards – Toner Catalog, emphasis on socio-economic concerns and price • Standard Delivery CONUS • Next Day, International, Desktop and Secure Desktop available • 2 SDVOSB • 1 SDB
SPEND BY AGENCY Total through December = $31.9M $7.0M $6.1 $6.0 6.0 $4.8 5.0 4.0 $3.7 FSSI OS2 TOTAL SALES ($M) $2.8 3.0 $2.4 $1.9 2.0 $1.4 $1.0 $0.9 1.0 $0.7 0.0 VA DON DHS Army Air Force DOJ DOD (Other) DOI USDA EPA All Other Agencies Source: Vendor Usage Reports, GSA Advantage, DOD Emall, Censeo Analysis
SPEND BY SOCIOECONOMIC STATUS SDVOSB Large Business 12.8% 30.3% 56.9% Small Business Source: Vendor Usage Reports, Censeo Analysis
SPEND BY SALES CHANNEL Walk-in Store Other E-mail GSA Advantage 40.7% Vendor Portal 23.2% DOD Emall 16.1% Phone 14.2% E-mail 1.9% Walk-in Store 1.8% Other 2.2% 2.2% 1.9% 1.8% Phone 14.2% GSA Advantage DOD Emall 40.7% 16.1% Vendor Portal 23.2% Source: Vendor Usage Reports, Censeo Analysis
Sales and Savings • Monthly savings nearly $0.5M since September • Savings continue to change and as a percentage is expected to continue to fluctuate • Volume tier discounts will positively impact savings • Sales of $31.9 M • $3.5 M (10% ) savings • SALES AND SAVINGS FROM OS2 BPAS • Total Sales through December = $31.9M $10.0M Savings 8.0 Sales OS2 Sales / Savings ($M) 6.0 4.0 2.0 0.0 Jun Jul Aug Sep Oct Nov Dec Source: Vendor Usage Reports, Censeo Analysis
Ordering procedure for orders at or below the micro purchase threshold ($3,000) • Place with any vendor from Pool 1, 2 or 3 • Attempt to distribute orders among all BPA holders • Most vendors have an order minimum of $100. • Smaller orders may be placed with some vendors, but a small fee may be incurred • As part of the Government’s green initiatives, larger orders are encouraged to reduce the number of deliveries and transactions
Orders exceeding micro-purchase threshold ($3,000) but below the maximum order threshold • Employee with appropriate purchasing authority must execute the order • At least three vendors must be evaluated by surveying DOD EMALL, GSA Advantage!, vendor catalogs, or vendor pricelists • Vendors outside the FSSI BPAs need not be surveyed • Toner prices can be supplied from vendors in Pool 1, 2, and 3 • Prices for all non-toner office supplies may be collected from Pool 1 and 2
Ordering decisions based on best value • Besides price other factors are: • Past performance • Special features of the supply or service required for effective program performance • Trade-in considerations • Probable life of the item • Warranty considerations • Maintenance availability • Environmental and energy efficiency considerations • Delivery terms
Orders exceeding the maximum order threshold ($150,000) • The schedule contract maximum order threshold for Office Supplies is $150,000 • Although a price reduction may be sought at any time, this threshold represents the point where, given the dollar value of the potential order, the ordering activity shall seek a price reduction
In addition to following the procedures for orders exceeding the micro purchase threshold ordering activities shall: • Review the pricelists of additional BPA-holders • Based upon the initial evaluation, seek price reductions from the BPA-holder(s) considered to offer the best value (see 8.404(d)); and • After seeking price reductions (see 8.405-4), place the order with the BPA-holder that provides the best value. If further price reductions are not offered, an order may still be placed.
GSA Advantage! features and benefits • FSSI Office Supply (OS) BPA vendors, products and pricing can be reached from multiple access points: • GSA Advantage FSSI OS store • GSA Advantage main • GSA Advantage Strategic Sourcing Aisle • Agency virtual stores • GSA eBuy (solicit competitive quotes from BPA vendors)
Functionality FSSI OS store provides: • Direct access to FSSI BPAs only • Filters to limit results to green items, small business vendors, toner, etc. • Browse/Price comparison • eBuy redirect – cart quotes • Price reduction • Temporary price reductions • Quantity discount pricing
Functionality FSSI OS store provides: • Shipping options at checkout (next day, desktop, secure) • Overseas shipping • Options/Accessories • Save, manage and forward carts • Order history/reorder function • Order status/ Online spend reports • ARRA participation
GSA Advantage! features and benefits • Includes competition component for large buys (as required by FAR 8.405) • Using eBuy • Limited to FSSI OS BPA holders only • FSSI OS BPA holders already participate in eBuy
https://www.gsaadvantage.gov • Before logging in, the user will see the MAS price and the FSSI BPA price. • Direct access to the FSSI Office Supplies BPA portal • Direct access to individual vendors FSSI Office Supplies BPA catalogs.
Existing users input their user ID and Password to access the BPA Pricing • New users can Register, quickly completing the registration form before continuing to the FSSI Office Supplies BPA’s
Search Options • Browse • Search • 4 filters
Search Options • Keywords and any filters • Consolidated view (showing) • Expanded view.
Expanded View • “Search within results” • NSN/mfr part number • Product name • Manufacture name • Contractor name • Contract number • Price (ascending) • Price (descending) • Many options • Compare prices among FSSI and Non FSSI vendors
Compare Features • Product Details • Pricing comparison • Socio-economic information • Delivery terms
Review • Order • Messages and Warnings • Purchase Details
Review • Order • “Update Cart” button. • “Park Cart “ button.
Shipping options • Additional cost
Important message Additional delivery charges
Confirmation Page • Payment information • Shipping address(es) • Purchase order details • Line item details
Other channels available Agency virtual stores Vendors websites Phone, fax, or directly with the vendor BPA pricing for walk-in customers
Points of Contact Website: http://www.gsa.gov/fssiofficesuppliesList of all FSSI BPAs with vendor information Links to ordering portals Ordering guides, FAQs and slipsheetGSA Customer Service Directors at http://www.gsa.gov/csd FSSI GSA Contact: Hassan Harris Phone: 212-264-4784 e-mail: firstname.lastname@example.org