unsung hero n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Unsung Hero PowerPoint Presentation
Download Presentation
Unsung Hero

Loading in 2 Seconds...

play fullscreen
1 / 53

Unsung Hero - PowerPoint PPT Presentation


  • 174 Views
  • Uploaded on

County Coordinator!. Unsung Hero. Originally developed by Gerry Snapp University of Missouri 4-H. Coordinator. the unsung Super Hero of a successful county 4-H shooting sports program. …gets no R-E-S-P-E-C-T …and little credit .

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Unsung Hero' - trevet


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
unsung hero

County Coordinator!

Unsung Hero

Originally developed by

Gerry Snapp

University of Missouri 4-H

slide2

Coordinator

  • the unsung Super Hero of a successful county 4-H shooting sports program.
  • …gets no R-E-S-P-E-C-T
  • …and little credit
what is a coordinator
What is a coordinator?
  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.
definitions
Definitions
  • Coordinate:
    • To bring into common action
    • To organize diverse elements in a harmonious operations
    • To act together in a smooth concerted effort
  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.
definitions1
Definitions
  • Manager –

Person:

    • Who has control or direction of an institution, organization, business
    • Person responsible for controlling or administering all or part of a company or organization
    • One who handles, controls, directs
coordinator or manager
Coordinator or Manager?
  • Discussion
  • Opinion
facilitator
Facilitator

- One who helps groups & organizations to work more effectively, to collaborate and achieve synergy.

- One who contributes structure & process to interactions so groups are able to function effectively.

- An enabler whose goal is to support others as they achieve exceptional performance.

- One that helps to bring about an outcome by providing indirect or unobtrusive assistance, guidance, or supervision.

county coordinator position is
County Coordinator position is…
  • …a middle management, volunteer-led position.
  • The coordinator works closely with & under the supervision of the local extension/4-H staff person and local Shooting Sports Committee; but is

the primary person responsible for the overall coordination and management of the county shooting sports program.

coordinator position
Coordinator position…
  • …requires official status, usually by approval of the county 4-H Council (or Extension Council, Ext. staff).
the job description
The Job Description
  • Length of Service – 1 year, renewable
  • Time commitment - ______ hours
  • Supervisor: Local 4-H staff person
  • Qualifications: ______________
  • Responsibilities: (many)

A. D.

B. Etc.

C.

responsibilities
Administration

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities
what is a coordinator1
What is a coordinator?
  • A county program coordinator is a person who, under the guidance of an extension staff person/volunteer administrator, works primarily with other volunteers to deliver an extension program.
definitions2
Definitions
  • Coordinate:
    • To bring into common action
    • To organize diverse elements in a harmonious operations
    • To act together in a smooth concerted effort
  • Coordinator: Person whose job is to get different groups to work together in an organized manner to achieve a common task or goal.
administration
Administration
  • Youth Enrollment
    • Enrollment form
    • Appropriate discipline/project
      • Meets age and project guidelines?
      • Certified leader available?
    • Fees
      • Member dues
      • Range fees
    • SS safety pre-requisite
    • Parental permission/waiver
    • Health consent form
administration1
Administration
  • Adult volunteers
    • Application/enrollment form
    • Screening
    • Volunteer Orientation
    • Certification & verification
      • Original certification
      • Current status
    • Member list to leaders
administration continued
Administration (continued)
  • Project information
    • List of members, member data, projects enrolled –to certified leaders
    • Meeting dates/calendar to members/families
    • Project record sheet to members
administration2
Administration
  • State Shoot (events)
    • Distribute information (timely manner)
    • Pre-registration
      • Forms, signatures, fees
      • Meet deadlines
      • Qualifying event
    • Name tags/participant numbers
    • Organize travel
administration3
Administration
  • Fiscal responsibilities
  • Equipment inventory
  • Firearms storage
  • Risk Management
fiscal management
- Fiscal Management -
  • Follow Missouri 4-H guidelines
    • Checking account
    • Signature requirements
    • Deposits
    • Writing checks
    • Receipts
    • Records
    • Reporting
    • Sales tax status
inventory
-Inventory -

It’s about accountability.

It’s about liability.

It’s about sustainability.

  • Equipment
  • Accessories
  • Usually not consumables
inventory components
Inventory components
  • Item description
  • Serial Number
  • Cost
  • Purchase details
  • Date
  • If FFL item
    • Name, date, location of dealer’
    • Name of person signing FFL paperwork & instant background
  • Current possession/location
slide23

Pencil & paper

  • OR
  • Computerize
firearms equipment storage
Firearms/equipment Storage
  • Whatever works for you & your situation
  • THINK:
    • What’s safe
    • What’s necessary
    • What’s prudent
    • What’s reasonable
    • What makes sense

One size does not fit all.

best practices
Best Practices:
  • Items to consider
    • Safes
    • Locked hard cases
    • Locked rooms
    • Trigger locks
    • Central location
    • Individual homes
    • Insurance
    • Etc.
risk management definitions
Risk Management Definitions
  • Risk: an act or phenomenon which has the probability (possibility) of causing negative outcomes.
  • Liability: Being responsible or accountable
  • Assets: Things of value held by an individual or organization.
  • Risk management: Protecting assets by minimizing the potential for negative outcomes

What are the assets of the 4-H Shooting program?

risk management definitions1
Risk Management Definitions
  • Reasonable and prudent: Behaving in a manner equal to or greater than the standard set by a person with training and experience in the field.
  • Negligence: Failure to uphold responsibility

To prove negligence:

1. Duty of care

2. Breach of duty

3. Injury occurred

4. Reasonable connection between 2 & 3

managing risk
Managing Risk
  • Avoid
  • Assume
  • Reduce
  • Transfer
  • In reality most risk management strategies are a combination of 2 or more
mo shooting sports minimum risk mgt guidelines
MO Shooting Sports Minimum Risk Mgt Guidelines
  • Volunteer application/screening process

Volunteer Orientation & SS certification

  • Medical/accident insurance
  • Health consent form
  • Parental permission/waiver of liability
  • Emergency plan
  • Incident report
  • Required Safety course for students
safety requirement
Safety Requirement
  • Currently accept Hunter Ed in lieu of 740 SS Safety
  • SS Safety
    • 6 hour minimum (at least 2 sessions)
    • Include “hands on”
    • Utilize 740 SS Safety curriculum (draft)
    • Conducted by local discipline instructors
slide32

Does every instructor know the mandated risk management policies?

Are the policies followed by every instructor?

Who is responsiblefor policies being followed?

communications
Communications
  • Lack of – is No. 1 problem with many 4H groups
  • Internal
    • Extension office & Coordinator/SS program
    • Coordinator & Leaders
    • Leaders & Members/families
    • 2-way street
  • Donors
  • Community
communications1
Communications
  • Communicate
    • Requirements/expectations
    • Dates/deadlines
    • Opportunities
      • Workshops
      • Shoots
      • State team info
      • Awards
planning time priority depends on your unique situation
Planning – (time & priority depends on your unique situation)
  • Initiate the planning
  • Share your vision
  • Develop a plan, and
  • Finalize plan - with
    • Certified Leaders
    • Older Youth
    • Parents
    • Community members

(County SS Committee)

a plan
A Plan!
  • Plan for success!
  • Plan your work….

work your plan.

  • County Plan

“Plans are only good intentions unless they immediately degenerate into hard work.”

Peter DruckerAmerican (Austrian-born) management writer (1909 - 2005)

3 questions to answer
3 Questions to answer:
  • Where are you now?
  • Where do you want to go?
  • How are you going to get there?
county plan
County Plan
  • Vision/Mission Statement
  • Objectives
  • Structure & organization
    • Program delivery
    • SS Committee
  • Situation statement
  • Specific Goals
  • Risk management – Emergency Plan
quality control
Quality Control
  • Keeper of the Clover
  • Youth Development focus
  • Follow policies – State, local
  • Approved curriculum/methodology
  • Monitor the plan
  • Personality issues
  • Keep extension staff in loop
8 essential elements of positive youth development
8 Essential Elements of Positive Youth Development
  • Positive relationship with a caring adult
  • A safe environment
  • Opportunity for mastery
  • Opportunity to value and practice service for others
  • Opportunity for self-determination
  • An inclusive environment
  • Opportunity to see one’s self as an active participant in the future
  • Engagement in learning
liaison
Liaison
  • Establish a working relationship with county extension staff
    • Who?
    • What? (expectations: staff vs. yours)
    • How?
  • The “go-between”

Remember that the extension staff person is ultimately responsible for extension programming

responsibilities shared
*Volunteer recruitment and management

*Resource Development

*Publicity, promotion, marketing

*Supplemental learning experiences

Responsibilities - shared
volunteer recruitment management
Volunteer Recruitment & Management
  • What is needed?
  • Where to look?
  • How to persuade
  • Putting them to work
  • Supervision
  • How did it work out?
isoture
ISOTURE
  • Identification
  • Selection
  • Orientation
  • Training
  • Utilization
  • Recognition
  • Evaluation
national 4 h recognition model
National 4-H Recognition Model
  • The purpose of recognition is to encourage and support the efforts of young people in learning to improve their knowledge and develop their life skills.
  • Rewards positive
  • learning behaviors in youth.
resource development
Resource Development
  • Funds
  • Equipment
  • Facilities
  • Determine needs & wants
  • Prioritize
    • cooperatively
  • Do the Homework
  • Plan
  • Pursue
fund raising
Fund-raising
  • NRA Grants
  • “Critter Clubs”
    • NWTF, Whitetails Unlimited, Pheasants/Quail Forever, RMEF, Mule Deer Foundation, etc
  • Corporate, Business, Individual Donors
  • Fund-raisers
    • Raffles
    • Special events
    • other
publicity promotion marketing
Publicity, Promotion, Marketing

Be careful what you wish for!

supplemental learning experiences
Supplemental Learning Experiences
  • Special programs
    • Speakers
    • Demonstrations
  • Tours
  • Special events
  • State team preparation/try out
responsibilities1
Administration

Communications

Planning

Quality Control

Liaison with extension staff

*Volunteer recruitment

*Publicity, promotion, marketing

*Resource Development

*Supplemental learning experiences

Responsibilities