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Supplier Webinar

Supplier Webinar. Topic: Cooperative Billing. Agenda. Role of Cooperative Billing Supplier Benefits Supplier Responsibilities Cooperative Billing Conversion Process Frequently Asked Questions (FAQ’s). Role of Cooperative Billing.

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Supplier Webinar

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  1. Supplier Webinar Topic: Cooperative Billing

  2. Agenda • Role of Cooperative Billing • Supplier Benefits • Supplier Responsibilities • Cooperative Billing Conversion Process • Frequently Asked Questions (FAQ’s)

  3. Role of Cooperative Billing • Operating Company purchase orders are transmitted from BSCC to the supplier for all items – both sourced and non-sourced • Pricing will be managed between BSCC and the supplier • Support team responsible for facilitating the conversion of suppliers to BSCC Cooperative Billing • A conversion specialist is assigned to guide suppliers through the process

  4. Supplier Benefits to Cooperative Billing • Purchase orders from operating companies processed through BSCC to our suppliers • Payment to “BSCC billed suppliers” managed and consolidated • Accounts receivable activity centralized through Sysco • Monthly reporting and payment on corporate programs eliminated

  5. Supplier Benefits to Cooperative Billing (cntd.) • Claims settled within thirty days via the BSCC Claims System for Cooperative Billed suppliers • Electronic Funds Transfer (EFT) Payment available • Ability to increase sales volume through improved operating company visibility

  6. Supplier Responsibilities • Assign an individual or team to be responsible for supplier conversion process • Documents provided during the conversion process: • Request for Data (RFD) • Supplier Agreement Authorization (SAA) • Hold Harmless Agreement (HHA) • Certificate of Insurance (COI) • Earned Income Program Agreement (EIPA) • BSCC Billing Conversion Information and Acknowledgement • Automated Clearing House (ACH) • W-9

  7. Cooperative Billing Process Supplierreceives and completes Request for Data (RFD). Conversion Specialist sends Supplier Introductory email with additional documents to be completed. Supplier receives, completes, and returns document packet. Supplier returns additional completed Documents to Conversion Specialist For processing a ndreview. Supplier provides Pricing via CSV or eCommerce 832 file. Conversion Specialist executes supplier set-up in Sysco system. Conversion Specialist loads pricing file into the system and provides pricing report to Supplier. Conversion Specialist engages Supplier in Implementation process. Conversion Specialist sends announcement to Sysco OPCOs and Supplier to Announce Conversion. Conversion Specialist works with Supplier and Business Center to determine date of conversion. Supplier reviews and approves pricing report. Conversion to BSCC Billing is Complete Supplier Conversion Specialist

  8. Frequently Asked Questions (FAQ’s) • How long does the conversion to Cooperative Billing take? • The average Cooperative Billing Conversion takes approximately four months. • What supplier personnel play a role in the conversion and should be represented/available for conference calls and/or meetings related to the conversion? • Individual assigned to cooperative billing process • Individual assigned to complete the Request for Data (RFD) • IT/eCommerce • Customer Service/Order Management • Pricing • A/R • Logistics/Supply Chain

  9. Frequently Asked Questions (FAQ’s) • How do suppliers submit new pricing to Sysco? • Suppliers have the option of providing pricing on a CSV (comma separated value) file spreadsheet or through an E Commerce 832 file. • How often can pricing be changed? • Suppliers may provide pricing with effective dates daily, weekly or on the 15th of any given month. BSCC requests a 45 day notice to approve price increases effective on the 15th day the following month that the price change was received. • How will brokers be different after Cooperative Billing? • Currently brokers are responsible for communicating pricing to our Operating Companies. Once a supplier has been converted to Cooperative Billing, Sysco Corporate will be responsible for communicating pricing to our Operating Companies. Suppliers should not provide brokers with the BSCC net cost. This will allow your brokers to spend more time selling and working with customers.

  10. Frequently Asked Questions (FAQ’s) • How can potential purchase order discrepancies be reduced? • When completing the Request for Data (RFD), it is important that the supplier carefully provide and validate all information contained within the document. This includes listing all items and facilities.

  11. Wrap-up • Supplier questions can be directed through the Discussion Section in the eSourcing Tool • Please refer to the Legal Webinar for additional information regarding forms discussed during this session

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