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“How to organise a project”. Idea. You need an idea that sparks your interest in order to have the passion to investigate it Do some background research about the idea / topic. Background research. I did a Google search on ‘Organise a project’ 4 million+ results! Online project planner

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Presentation Transcript
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Idea
  • You need an idea that sparks your interest in order to have the passion to investigate it
  • Do some background research about the idea / topic
background research
Background research
  • I did a Google search on ‘Organise a project’
  • 4 million+ results!
    • Online project planner
    • How to organise, plan & control projects
    • Step-by-step Beginners Guide to Project Management
      • Business orientated, but provided plenty of good suggestions
suggestions
Suggestions
  • what, why, who, when & how of project management
  • flowcharts and checklists for tasks
    • e.g. gear that you need before leaving home
  • template forms (data sheets) for tasks
    • e.g. capture sheet / observation sheet
  • Marilyn Court would like to organise a project on Royal Spoonbills in the Bay of Plenty so I’ll use that request as our example through this presentation
what project do i want to carry out
What project do I want to carry out?
  • Topic
    • Royal Spoonbills in the Bay of Plenty
  • What is already known?
    • do a review / background research
      • Has such a study been done in part or whole previously – national / regional study
        • look for methods, locations of counts, census data
      • Where is information likely to be?
        • paper/article in a journal (Notornis, Southern Bird, other journals), Classified Summaries Notes, Birding NZ, HANZAB, Heather & Robertson and other bird books, BOP regional records, OSNZ members known to have carried out similar studies (Peter Schweigman), Google, Wikipedia, etc
why do such a study
Why do such a study?
  • What is the objective(s)?
    • To determine the locations (foraging and nesting) and numbers of Royal Spoonbills in the BOP (Title)
    • At the end of the study what products do you want available?
      • summary of data for your own interest
      • prepare a newsletter and/or an article for Southern Bird
      • give a presentation at a meeting
      • prepare a poster
      • prepare a paper for Notornis
    • results, statistical analyses, maps, graphs, photos
how will the study be carried out
How will the study be carried out?
  • List locations where spoonbills have been seen previously
    • how many locations is it likely to involve?
    • what distance will you need to travel?
    • will you need to access islands (boat travel)?
  • Determine other likely locations
  • Ask OSNZ members / public to report sightings
  • Frequency of observations (quarterly, monthly, weekly)?
how will the study be carried out1
How will the study be carried out?
  • How will you observe the spoonbills?
    • binoculars, telescope, blinds / hides
    • notebook, data sheet on clipboard, electronically (laptop, etc), camera?
  • How will the data be stored?
    • At home in notebook only, copied to a data sheet, computer data file, memory stick, eBird, offsite (someone else’s computer)?
  • Checklists
    • people to contact beforehand, things you need to take
when will the study be carried out
When will the study be carried out?
  • Particular time of day, month, season?
  • Does state of tide influence spoonbill locations, and therefore time of observations?
  • What is your plan B if the weather is unsuitable on the scheduled day?
  • How long will the study continue for?
    • 2 yrs, 5 yrs, 2 yrs repeated at 5/10 yr intervals
who will do the study
Who will do the study?
  • Can you do the field observations on your own or will you need assistance?
    • factor in absences (holidays, illness, etc)
  • Even if you can do all the field observations, will you need assistance / training for other aspects of the study?
    • computing: data storage, analyses, graphs
    • photography
who will do the study1
Who will do the study?
  • If you involve others, you will need to:
    • provide training
    • carry out a familiarisation trip
      • locations, standardised methods
    • consider health & safety issues
      • what could go wrong / accidents / communications
other things to consider
Other things to consider
  • Will you need funding for travel (aerial searches) / equipment / and other expenses?
    • OSNZ regional / national funds
    • other sources – F&B, Lotteries, etc
  • Will you need permission for access across private / Council / etc land
pilot study reality check
Pilot study – reality check!
  • Even with the best organisational skills, and knowledge of the species and district, there is likely to be the need for some refinements of the field programme
  • Reassess field processes after each of the first 3 field trips or until operating smoothly
  • Is there a need for additional data / observations (e.g. distinguish juveniles from adults)?
summarise data
Summarise data
  • Summarise data after each trip or first year’s observations
  • Do the results suggest any changes / additions are necessary?
    • other data (tide, weather, etc)
    • more frequent observations during some months
debrief
Debrief
  • Particularly if you have people assisting with the observations it is always a good idea to have a debrief at least once a year, but probably after the first 3 months (if monthly observations) to ensure people are:
    • keen to continue to be involved, and
    • opportunity for them to discuss any problems and suggestions for improvements
  • Consider following the debrief with some social time together, e.g. pot-luck meal
feedback is really important
Feedback – is really important!
  • Provide feedback to all involved, and those you are dependent on, at least annually
    • email up dates / observations of note
    • email newsletter
    • etc