User Forum 22 nd June 2011

1. User Forum 22nd June 2011

3. Support and Training • Management Information Service will deliver all Support and Training for Integris G2 from April 01st 2011. • A Training Calendar will be produced by MIS and we will distribute to all schools • Courses to be delivered • New Users To Integris - September • Mail Merge • Reporting and Ad Hoc Reports • Reporting to Parents • Assessment • Please let us know if you have any training requirements or if you have any ideas about other areas of training that would be of interest.

4. Web Portal – www.yorkla.org

5. Daily Register and Dinner Register

6. Student Profile

7. Where to access Student Profile Attendance Absence Tracking Behaviour Assessment

8. Labels More Standard Avery Label Options

9. Weekly Check Lists

10. Cover Module

11. Cover Module

12. Teacher Desktop

13. Staff Single Central Record

14. Upgrade Version 2.11 – 29th June

15. PotentialDevelopments Discussion - Product Requests and Issues

16. Pupil Premium Free School Meals • Government is keen to include not just children currently eligible for FSM - also children previously eligible for FSM. • Government considering those children ever eligible for FSM within last 3 years or within last 6 years. • FSM history to be introduced to Integris. • Include within CTF 11 for school to school transfer (November 2011). • Include within School Census 2012. • DfE will look to provide schools with historical FSM data from previous School Census returns. • Schools will have to report to parents via their website how they have spent the Pupil Premium money.

17. Attendance Regulations Dual Registration • Looking again at dual registered students and the use of the D code. • Existing regulations around D code lead to double-counting in statistics... • ... and present a headache to schools in recording absences at the other school.

18. Attendance Regulations Additional Data Collection • Codes X and Y are not currently collected in School Census. • DfE unable to monitor whether they are being used properly. • DfE can’t monitor how many sessions are being lost to adverse weather conditions, or how many sessions are recorded as ‘not required’. • Discussing with suppliers feasibility of collecting data on the use of these codes, while not placing additional burden on schools. • So... it would be a good idea to check that these codes are being used correctly within your schools....

19. Electronic Attendance Time of Registration – a class register can only be edited by one person at a time. A period of time should be agreed at the start of school when the teacher can have the register open.  Ie 08.50 - 09.10.  If the register is saved and closed at 09.10 the office staff can then input further Late before registers closed and Unauthorised late, code U, after the time your school policy stipulates registers have closed. Which codes do you want teachers to use, the easiest way is using  present and N(No reason yet provided for absence) and I – Illness.  Admin can then populate Holiday, O, Unauthorised etc.  As the O code indicates that it has been established as an unauthorised, various reports that the office staff can run to return first day absence pupils  will not display the pupils with O code however I am aware that traditionally many teachers use it in the manual registers so it does need some discussion. Evacuation procedures – It is possible to set up G2 to generate an evacuation report and email it to a designated address or some schools just do a total pupil count. All Teachers will need to be set up with a user name and the Teacher role assigned.  Do you want TA’s to have access as well?

20. New field in student Find Export to a word template using percentage attendance query

21. Qustions and Answers