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Maximum Flotation

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Maximum Flotation

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    1. “Maximum Flotation”* Floating Our Collection Sarasota County Library System Florida Library Association May 6, 2009

    2. Who We Are 8 libraries spread across the county. 8 libraries spread across the county.

    3. Who We Are

    4. What is a floating collection? “The tenet of a floating collection is simple: one system, one collection.” --LJ, 10/1/04 Items stay where they are returned. Upon checkin, the location is automatically updated in the catalog. (Andrea) The tenet of a floating collection is simple: one system, one collection. –LJ, 10/1/04 Items stay where they are returned. Upon checkin, the location is automatically updated in the catalog.(Andrea) The tenet of a floating collection is simple: one system, one collection. –LJ, 10/1/04 Items stay where they are returned. Upon checkin, the location is automatically updated in the catalog.

    5. Why We Floated Floating was done for 3 reasons: the courier, library patrons, and library staff.Floating was done for 3 reasons: the courier, library patrons, and library staff.

    6. Who We Are The library system has been moving towards thinking as a system after many years of thinking as individual libraries.The library system has been moving towards thinking as a system after many years of thinking as individual libraries.

    7. Who We Are The library system now has centralized collection developed. Floating would not have been possible without centralized collection development, or it would have been much, much more difficult.The library system now has centralized collection developed. Floating would not have been possible without centralized collection development, or it would have been much, much more difficult.

    8. How We Did It Looking back…it was easy! Formed a “Peer Driven Quality Improvement” (PDQI) team in October 2007. Library staff County Communications Dept. Facilitator from Emergency Services Dept.

    9. What the PDQI Did Guided the project Researched best practices Made major decisions and set timelines/deadlines Planned the implementation Shared information Trained

    10. The Technical Part Innovative Interfaces Incorporated (III) ILS Purchased floating module Implement floating module Researched other III libraries’ experiences Created float table Tested everything

    11. The Technical Part Running 2 parallel interfaces to ILS Millennium and ANZIO That was a problem!

    12. The Technical Part Statistics OWNLOC Showed the ripples of floating Database “to-dos” Created additional location codes Created new categories Cleaned it ALL up

    13. The People Part Communication to Staff Library system meetings Friends’ groups Enet (Intranet built with SharePoint) Handouts Emails Communication to Patrons

    14. The Collections Part Standardized labeling Standardized processing

    15. The Collections Part

    16. What Happened It worked! ILS (III) was seamless! Check-in process was transparent.

    17. The Details Floating began on April 2, 2008 with Hardback Adult Fiction. Those were about 21% of the collection. By 9/16/2008, 90% of the collection was floating. Floating began on April 2, 2008 with Hardback Adult Fiction. Those were about 21% of the collection. By 9/16/2008, 90% of the collection was floating.

    18. The Details The reduction in the number of bins moved around the library system was apparent.The reduction in the number of bins moved around the library system was apparent.

    19. What Is Not-So-Good Friends Security Budget Morale Shelving / Balance of the Collection

    20. What Staff Said

    21. What Is Good Material lifespan Collection marketing Patron satisfaction Efficiency Budget Morale! System-wide thinking

    22. What Staff Said

    23. What We Would Do Differently Weed first Clean database Create a rebalance plan Wider communication Not change too much at once Standardize

    24. What We Would Do the Same Form a committee to oversee Stagger what floats when Not take it too seriously

    25. What We Are Doing Next Working on standardized weeding and rebalancing Working on creating a systemwide philosophy Continuing to evaluate (and possibly) standardize packaging

    26. The End Part

    27. The End Part http://sclibs.net/floating.aspx

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