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Enhancing Data Consistency in Virginia’s Academic Libraries

At the 2007 Charleston Conference, Tansy Matthews discussed the challenges faced by VIVA, a consortium of 72 higher education institutions in Virginia. With 24 community colleges and a variety of campuses, VIVA processes an extensive amount of data each month. Key needs include consistency in format, content, coverage, and delivery to achieve maximum efficiency. The plea for XML and sortable spreadsheets emphasizes the necessity of a streamlined approach to data management, ensuring that vital information is accessible without unnecessary complexity.

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Enhancing Data Consistency in Virginia’s Academic Libraries

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  1. COUNTER & Consortia Tansy Matthews Virtual Library of Virginia Charleston Conference, Nov. 2007

  2. Where we’re coming from… • VIVA is the consortium of non-profit higher-ed institutions in Virginia • Members are 39 state-assisted colleges & universities + 33 independent colleges & universities 72 institutions

  3. Where we’re coming from… • Multiple campuses!!!! • The 24 community colleges are at 40 locations 55 state-assisted campuses + 33 independent campuses 88 campuses!!! x 30 products 2640 sets of stats processed monthly

  4. Where we’re coming from… • Who’s doing the processing? • Me • Our Executive Assistant • Ouch!!!!

  5. So what do we need? • Consistency in format • Consistency in content • Consistency in coverage • Consistency in delivery • Did I mention we really need consistency?

  6. And what else do we need? • As little as possible (aka maximum efficiency) • Minimal logins • Minimal files • Minimal processing

  7. What do we get now? There are more things in heaven and earth, Horatio,Than are dreamt of in your philosophy. Hamlet Act 1, scene 5, 159–167

  8. Dear Santa… All I want for Christmas this year is… XML!!!! (but sortable spreadsheets would be OK)

  9. Sortable spreadsheets? Whatever do you mean? • Aren’t dependent on their formatting to maintain data • Which means: • Pertinent information on every line • No merged cells

  10. Isn’t it dreamy?

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