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Overview On Virtual Office - PowerPoint PPT Presentation

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Overview On Virtual Office. How Virtual Offices Work. Does your business well to operating in a virtual environment? Are your employees willing to work from their homes, cars, or other moving targets? . Where will you do your work?. Technically, your office is wherever  you  are.

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Virtual Office

How virtual offices work
How Virtual Offices Work

  • Does your business well to operating in a virtual environment?

  • Are your employees willing to work from their homes, cars, or other moving targets?

Where will you do your work
Where will you do your work?

  • Technically, your office is wherever you are.

  • Your office could be in your home, in your car, in the airport, on the beach, or even on a mountaintop.

  • A quiet location away from the distractions that being at home will always have.

First impressions mean a lot
First impressions mean a lot

  • If you're running a business from your home, you probably don't want your home address used as the business address.

  • Rent a post office box, or you can use a CMRA (Commercial Mail Receiving Agency) mailbox service

  • Suite Number or Corporate-sounding address

Virtual office setup
Virtual Office Setup

  • Laptop computer

  • Docking station

  • Monitor, keyboard and mouse,

  • Hard drive space, Memory (RAM)

  • High Speed Processor

  • Printer

  • Fax machine

  • CD/DVD

  • Modem

  • Digital camera

Virtual office software
Virtual Office Software

  • E-mail program -Microsoft Outlook Express or Eudora

  • Word processor -- Microsoft Word, WordPerfect, and Lotus Word Pro

  • Spreadsheet and database programs -- Microsoft Excel, Lotus 1-2-3, Intuit QuickBase

  • Presentation software -- Microsoft PowerPoint, or Astound.

Virtual office software1
Virtual Office Software

  • Virus protection software -- McAfee, or Norton AntiVirus

  • Utility program for computer maintenance -- Symantec Norton Utilities, McAfee, or TechTool Pro

  • Graphics and/or image editing tool -- CorelDraw, Adobe Illustrator, Adobe Photoshop,Macromedia Freehand, Deneba Canvas

  • Internet browsers -- Netscape Navigator or Microsoft Internet Explorer

Some of these services available on the net
Some of these services available on the net:

  • Virtual Office: After office

  • Visto: Web-based scheduling, file storage, and management tools

  • Office Clip: Clip your team together

  • PlanetIntra: Web-based management and communication tools

  • Punch Networks: The Internet file management platform

Virtual business communication tools
Virtual Business Communication Tools

  • Cell phone 

  • Wireless web

  • Teleconferencing 

  •  Instant messaging,

  • Web conferencing 

Setting up an internet connection
Setting up an Internet Connection

  • Broadband connection

  • Cable

  • Satellite.

What about client meetings
What about client meetings?

  • Take Executive Suite on lease that provides you with

  • Receptionist,

  • Voice mail,

  • E-mail, and other services,

  • Time-limited access to Private offices,

  • Reception area,

  • Meeting room.

  • Offices2 share. com, a meeting room

What about client meetings1
What about client meetings?

  • Other standard meeting place

  • Hotel lobbies,

  • Restaurants,

  • Golf courses, etc.

The virtual assistant
The Virtual Assistant

  • “Virtual Assistant.“

    (many links to sites that are built, managed and maintained by people who used to sit outside your door and help you manage business)

  • They provide services on an as-needed basis.

What should you look for
What should you look for?

  • VAs also include the wide range ofskills you can find.

  • VAs offering skills ranging from basic data entry to web design to accounting.

Setting virtual office policies
Setting virtual office policies

  • Home office location

  • Home office equipment

  • Computer software

  • Procedures for system logins

  • Procedures for submitting time-sheets

  • Accessibility

  • Procedures for forwarding calls or e-mails

  • Protocols for client interactions

Legal ramifications of virtual business
Legal ramifications of virtual business

  • Parking may be an issue.

  • Contact your tax accountant or attorney to find out the law as it pertains to your situation.


  • Environmental benefits

  • Reduction in traffic congestion

  • Reduction in stress levels

  • Time saved not commuting to an office

  • Monetary benefits

  • Manages your time more effectively


  • Productivity benefits

  • Health benefits

  • Opportunities to get physical exercise when needed mentally

  • Reduced stress benefits

  • Benefit of living a more balanced life

  • A more relaxing work environment

  • More opportunities to hire part-time or contract workers

  • A larger pool of employee applicants because location isn't as important


  • Miscommunications or misunderstandings

  • Technical difficulties

  • Feelings of separation or disassociation among employees

  • Problems separating your free time from your work time because your work is always "there“

  • Feelings of isolation if you are always home alone

  • Lack of support - both administrative and managerial

More great links
More Great Links

  • The Virtual Office Group

  • Virtual Office: Afteroffice

  • InteleWorks.com

  • ITAC: International Telework Association and Council

  • Home Office Association of America: Good info, group insurance and shipping rates, etc.

  • Offices 2 Share: Short Term Space Solutions