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Student Records Data Checks October 2008

Improve Student Records Database accuracy through checks and annotations. Programme Directors can create exportable lists, updating the QL Database based on Week beginning November 10th data.

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Student Records Data Checks October 2008

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  1. Data Checks October 2008

  2. Purpose • To improve the data of the Student Records (Registry) Database (QL). • Programme Directors and Administrators will be able to create lists of students on their modules exportable to Excel, where they can be annotated. • The Records Team can then update the QL Database.

  3. Checks • Checks should be carried out during the Week beginning 10th November and not before. This is when student records will be up to date. • Check down to Module level. • Span should be 12 weeks, i.e. Only changes since the last data check will show. • This means that if a department reported the withdrawal of a student in the last 12 weeks, and everything else is the same. The department would only need to confirm that this student has withdrawn.

  4. Gold Reports • Gold Reports • If you are missing modules, or they have no students attached then please contact: data.management@canterbury.ac.uk

  5. Report in Excel

  6. Commenting • You should comment on all students who have a stage description other than “Enrolled”. • Prospective (PRS) – Student hasn’t enrolled but is expected to. If you haven't seem them or they are not on this programme then annotate as “Not attending” or “Not expected”. • Withdrawn (WDR) – Annotate as “did not register” or “personal” or “not attending”. • Interrupted (INT) – Such a student would appear as part of the cohort for the year. If the student has returned annotate as “returned”. • Did Not Register (ZZ) – This applies to first year students who didn’t register more than 6 weeks ago.

  7. Stage Codes

  8. Where To Save • W:\DataChecks\Data Checks 2008

  9. Contacts • Ql.training@cant.ac.uk – Problems with the procedure and use of the reporting software • records@canterbury.ac.uk

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