Documenting the Process

1. Documenting the Process

2. Documenting the Process Process Documentation Outcome Documentation versus versus Recording and documenting every step of the journey… Presenting your work in a clear, coherent fashion…

3. Why Document? What happened and when? • Whose idea was it? • Who can corroborate? • What research was done? • What experts were consulted? • Documentation can be your best evidence for proving that an idea or discovery was yours and when you had the idea. • Documentation is the best way to communicate your ideas and thought processes to others. “If it isn't written down, it didn't happen.“

4. Process Versus Outcome Documentation Process Documentation Engineering Notebook • A book in which an engineer will formally document, in chronological order, all work that is associated with a specific design project. every idea… every research link… every interview… …dates …times …places

5. Process versus Outcome Documentation Process Documentation Digital Files • Relevant digital files should inserted into the engineering notebook. • All digital files should be stored in a secure and organized location. • Digital files should be regularly backed up. “Everything Else” • Everything else that has been printed, copied, or is a hard copy should go into an organized three ring binder. • Class notes and material not specific to your EDD project can also be organized in the three ring binder. every idea… every research link… every interview… …dates …times …places

6. Process versus Outcome Documentation Outcome Documentation • Mostly derived from the work and documentation of the process documentation • The format and components of the outcome documentation are dependent on the audience • Your peers? • A panel of reviewers? • Investors? • Trade journal article? • Patent office? • Customers? “Tell me how you got from A to Z, how you made decisions along the way, and what you have learned…” Microsoft Clipart

7. Process versus Outcome Documentation Outcome Documentation Common elements of most outcome documentation • The problem and the solution • Sketches and technical drawings • Models / prototypes • Research • Specific to the problem and design • Market research • Test procedures and data • Expert input

8. Process versus Outcome Documentation Outcome Documentation Common forms of outcome documentation • Project portfolio • Trade journal article • Website • Trade show • Formal/juried presentation • Three panel display • Research paper Note: Combinations of the above and others also are used. Microsoft Clipart

9. Documenting the Process • Why Document? • Process versus Outcome Documentation Questions or Comments?

10. Image Resources Microsoft, Inc. (n.d.). Clip art. Retrieved from http://office.microsoft.com/en-us/clipart/default.aspx iStockphoto.Retrieved from http://www.istockphoto.com/index.php