Regulatory Streamlining Task Force Update Discussion Item December 6, 2011 - PowerPoint PPT Presentation

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Regulatory Streamlining Task Force Update Discussion Item December 6, 2011 PowerPoint Presentation
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Regulatory Streamlining Task Force Update Discussion Item December 6, 2011
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Regulatory Streamlining Task Force Update Discussion Item December 6, 2011

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  1. Board of County Commissioners Regulatory Streamlining Task Force Update Discussion Item December 6, 2011

  2. Presentation Outline • Background • Task Force “Quick Fix” Updates • Communication • Development Review Committee • Other • Technology Program • Quick Fix - Electronic Plans Submittal • Technology Program Background • Future Phase Scope and Schedule • Summary

  3. Presentation Outline • Background • Task Force “Quick Fix” Updates • Communication • Development Review Committee • Other • Technology Program • Quick Fix - Electronic Plans Submittal • Technology Program Background • Future Phase Scope and Schedule • Summary

  4. Background • RSTF Timeline

  5. Background • Collaborative effort with staff • RSTF Chairman presentation on October 4, 2011 • Staff to Come Back and Clarify: • Status of Quick Fixes – Without Code Changes • Technology Program – Direction and Schedule

  6. Presentation Outline • Background • Task Force “Quick Fix” Updates • Communication • Development Review Committee • Other • Technology Program • Quick Fix - Electronic Plans Submittal • Technology Program Background • Future Phase Scope and Schedule • Summary

  7. Quick Fixes - Communication • Return of Phone Calls and Emails • Managers to communicate expectations • Utilize phone system capability • Evaluate use of County’s 311 Call Center • Applicant Contact for Quick Cure of Deficiency • Implementing new internal procedures

  8. Quick Fixes - Communication • Establish Process Experts • Establish points of contact for: • PD – Planning • DP – Zoning • PSP – Development Engineering • Pilot program for Project Managers on new DRC projects • First meeting on December 2, 2011

  9. Quick Fixes - DRC • Streamline DRC meetings and report • Revise report into sections • Accelerated meeting format • Scheduled pre-application meetings • DRC review of non-essential plans • No longer review lighting, building elevations landscaping unless waivers sought

  10. Quick Fixes - DRC • Evaluate DRC’s Role in Change Determinations • Determination to be made jointly by Planning and Zoning Managers • Submit PDF Plan Revisions Outside of System • Formalize process to receive and distribute PDF versions for interim review • Minimize plan re-submittals

  11. Quick Fixes - Other • Establish Uniform Procedure to Resolve Inspector Conflicts • Engage Field Supervisors to resolve conflicts before halting work for all Departments • Site Plan Intake and Tracking Procedures • Expanded document tracking and control procedures for all Departments • Accepting appointments from 7:30 a.m. to 9:30 a.m. for Building Safety Division permitting and plan review services

  12. Presentation Outline • Background • Task Force “Quick Fix” Updates • Communication • Development Review Committee • Other • Technology Program • Quick Fix - Electronic Plans Submittal • Technology Program Background • Future Phase Scope and Schedule • Summary

  13. Quick Fixes – Electronic Plans • Electronic Plans Submittal for DRC • Enable applicants to submit plans to the DRC office in PDF format • Process to receive files • Adding e-mail notifications • Currently purchasing equipment • Available January 2012

  14. Technology – Program Background • System Overview • Program began in 2005, Countywide • Integrate Process, People, Property (data) • Benefits of efficiency and accountability Land Development Management System

  15. Technology – Program Background • Completed Functions • Automation of processes for: • DRC, BZA, P&Z • Plat and construction plans • Roadway agreements • Environmental & floodpermits • Scanned and catalogedmillions of records • Integrated data with GIS

  16. Technology – Program Background • Current Phase of Work • Upgrade vertical permitting system • Automation of site-work permits • Enhanced web access • Available April 2012

  17. Technology – Future Phase • Future Phase Scope • Online application submittal • Online permits • Online project tracking • Public access to information • Customer friendly services

  18. Technology – Future Phase • Future Phase Schedule and Budget • Components by Fall 2012 • Cost - $750k to $1M, $250k budgeted for FY 12 • Will need to come back to BCC for approval of next Phase

  19. Presentation Outline • Background • Task Force “Quick Fix” Updates • Communication • Development Review Committee • Other • Technology Program • Quick Fix - Electronic Plans Submittal • Technology Program Background • Future Phase Scope and Schedule • Summary

  20. Summary • Most “Quick Fixes” implemented or close to being implemented • Management and DRC Chairman has authority to implement “Quick Fixes” • Technology program has had major accomplishments since 2005 • Final phase of technology project needs additional funding or reprioritization