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Annual Monitoring and Review & Mutual Review
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  1. Annual Monitoring and Review & Mutual Review Quality Assurance Services

  2. Agenda Purpose of Annual Monitoring and Review Schedule of activity Management Information Staff roles Mutual Review Questions

  3. UK Quality Code for Higher Education, QAA ‘Degree-awarding bodies ensure that modules and programmes offered throughout other delivery organisations, support providers or partners are monitored and reviewed through procedures that are consistent with, or comparable, to, those used for modules or programmes provided directly by them.’ Indicator 17, Chapter B10: Managing Higher Education with Others, Quality Assurance Agency

  4. Academic Principles and Regulations ‘The University requires that all academic provision is annually reviewed in order to ensure that quality and standards are operating as intended and that programmes of quality enhancement are developed, implemented and evaluated’. (Extract from revised Academic Regulations: Section B6.1.1)

  5. Franchise Framework ‘Annual monitoring and review arrangement will follow the university process’ University staff (Franchise Coordinator/Link Tutor) will attend the annual review meeting and where possible student focus groups enhancement and development meetings’ Franchise Framework

  6. Why do we monitor and review Maintain oversight of student performance Consider curriculum enhancements Consider student and staff feedback Address any issues

  7. Consistent Process All courses are subject to annual monitoring and review. • Requirement to address issues of course delivery • Analysis of management information • Report findings across various levels • Student engagement

  8. Elements of the process

  9. Schedule of meetings

  10. How are reports progressed

  11. The student voice Growing sector expectations Minimum of one student focus group per semester Course team to decide on composition Plan early and publicise well to ensure engagement Minutes and action plan required

  12. Enhancement and Development meetings One per semester Indicative agenda but can be expanded Minutes and action plan produced Staff /areas allocated to actions Composite report of actions presented to committee (internal)

  13. Membership of E & D meetings Course Leader Link Tutors / Franchise Coordinator Level Leaders Representative Module Leaders / Module Tutors Student Administrators Course Representatives PSRB Representatives (if applicable) Service Users from related professional contexts

  14. Annual review meeting Scheduled mid-November, post the review year Time is tight Prescribed agenda Minutes and updated actions produced along with report Output forms the basis of partner level report / Faculty Collaborative Quality Report

  15. Membership of Course Annual Review Course Leaders Link Tutor / Franchise Coordinator Level Leaders Representative Module Leaders and Module Tutors Student Administrators Student Representatives Academic Librarians Learning Technologists Relevant Externals

  16. Annual Course Report Submitted to the University in Nov Considered internally first (if applicable) Concise and focused Review process against a range of indicators Alert Franchise Coordinator / Faculty to any issues

  17. Action Plans Produced / updated at in year meetings Considered at Annual Review meeting Issues to be considered by partner Issues requiring Faculty response considered by Franchise Coordinator/ Head of School Issues for functional areas considered by Quality Assurance Services

  18. Data for monitoring and review Consistent data set is critical to the process Data supplied by university Up to three years of statistics to identify trends in respect of status/ performance of course Benchmark data to facilitate comparative analysis between ‘home’ and ‘franchise’

  19. Data for monitoring and review Three years of data on the following is desirable position: • Admissions • Student Numbers • Residence • Cohort Profile • Performance

  20. Other sources of information External Examiner reports Module Evaluations In year action plans Focus group outcomes Course rep feedback PSRB reports Minor/ major modifications Periodic review Course team discussions

  21. Role of Course Leader Course Leader (in liaison with Link Tutor) Confirms schedule (Operational Plan) with Link Tutor Organises and leads meetings with support of course team Raise issues with Link Tutor and Partner FC Writes the course annual report Signs off in year action plans and allocates staff responsibilities Submits to Link Tutor & Franchise Coordinator

  22. Module tutors / leaders Control module evaluation Ongoing monitoring/ enhancement and review Collate and respond to feedback via mid-module evaluation Full range of staff should contribute to discussions and overall process

  23. Key tasks for partner Identify who will: Retain documentary evidence of all stages of process Minutes the meetings including student focus groups Ensure the course team has access to the range of information

  24. Role of Link Tutor Oversee scheduling of meetings Attend Annual Review Where possible attend Enhancement and Development and Student Focus Groups Provide advice and guidance on the process Ensure timely submission of report

  25. Resources Academic Principles and Regulations B6 Annual Review Annual Review Handbook

  26. Questions