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Understanding IEEE Technical Councils and Committees for Multi-disciplinary Collaboration

This document outlines the structure and purpose of IEEE's Technical Councils and Committees, established to facilitate collaboration among member societies in various technical areas. It describes the functions of Technical Councils, which promote joint efforts through conferences and publications, and Technical Committees, which address emerging technologies that are not covered by existing societies. The financial structure, governance, and processes for formation, conference organization, and publication approval are also discussed.

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Understanding IEEE Technical Councils and Committees for Multi-disciplinary Collaboration

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  1. Council and Committee structures Jayne F. Cerone Director – Governance, Communications and Volunteer Relations IEEE Technical Activities

  2. What is a Technical Council • Established by the Board for the purpose of providing a continuing mechanism for two or more IEEE societies (member societies) to work together in a multi-disciplinary technical area of mutual interest primarily through conferences and publications. Any two of more societies may propose formation.

  3. What is a Technical Committee • Designed to facilitate the performance of duties assigned. • Tech Committee structure allows faster response to new technologies. • Tech Committees are focused on emerging or not addressed technologies; not obviously covered by existing Societies or Technical Councils.

  4. Current Technical Committees • ICEO • individual volunteers • Point of contact for GEO • Some Society support, but not members • Income from donations; no formal products • RFID • 8 member Societies • Sponsored by Societies • 2 conferences which generate income • Considering a new publication

  5. Finances Council • Funded by member Societies, grants or products • Has reserves • Budget approved by TAB • Finances run through a business unit • Can be placed on watch list • May accept donations Committee • Funded by member Societies, grants or products • No reserves (money goes into TAB reserves and not specifically Systems) • Budget approved by TAB • Finances run through a business unit • Not a candidate to be placed on watch list • May accept donations

  6. External Governance Council • Voting Member of TAB • May sign MOUs with other groups Committee • No vote on TAB • Reports to TMC • May sign MOUs with other groups (following TMC approval)

  7. Internal Governance Council • Officers • Voting representatives from member Societies; governed by C&B • President selected per C&B • Has C&B Committee • Officers • Voting representatives from member Societies (if exist); MOU required if funding involved • Chair and Chairs-Elect selected by TA Chair • Has Charter

  8. Internal Governance - Formation Council • Prop. 2+ Societies • Scope vetted SPC • Proposal 60+ days prior to TAB meeting • Proposal including finances, C&B, FOI • Approved by TMC; TAB; IEEE BoD • To start: Minimum of 1 year Committee • Proposal to TAB Chair • Approved by TAB Chair; with the advise and consent of TAB • To start: minimum 1 TAB meeting (although may begin prior to TAB meeting)

  9. Conferences Council • Financially sponsored conferences • TCS allowed; approval by AdCom • Budget run through conference Committee • Financially sponsored conferences • TCS allowed; approval by ?? • Budget run through conference

  10. Publications Council • Periodicals approved via standard process • Can be technical cosponsor • Can be a financial cosponsor • No bundle pubs Committee • Periodicals approved via ?? (for ICEO, they were not a committee when JSTARS approved) • Can be technical cosponsor • Can be financial sponsor or cosponsor • No bundled pubs

  11. Distributions Council • Base for periodicals Committee • Base for periodical?? (this needs to be discussed in TAB FinCom) At risk $66.6K [if OK need to change TAB Finance Manual ]

  12. Charges Council • Direct infrastructure on products • Pays portion of TAB support ($19.6K) • Pay corporate recovery ($9.0K) Committee • Direct infrastructure on products

  13. Review Processes Council • SRC review once every 5 years • PRC review any pubs every 5 years Committee • No SRC review • PRC review any pubs every 5 years • Annual TMC review • Possible direct financial oversight if consistent negative actuals [process needs to be defined]

  14. Issues requiring volunteer approved process changes • Need to consider any precedent. For example, if Systems is given any “grandfather” advantages regarding costs, this could be a precedent for other OUs. • Can the Tech Committee AdCom approve Technical Cosponsored conferences

  15. Issues requiring volunteer approved process changes • Does a Tech Committee get a part of the publications base? • What is approval process for publications; if not a permanent OU, how to deal with pubs costs, continuity re publication (IEEE reputation); finances. Needs to be discussed in Products and Periodicals Committee.

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