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Mini Fitness Event Coordination and Planning Guide

This guide provides information for schools participating in mini fitness events, covering topics such as scheduling, equipment considerations, event flow, volunteer help, security, and awards. Schools can opt out until the deadline, communicate changes or needs, and collaborate with host schools for successful coordination. The primary contacts for organizing these events are the PE teachers at host schools, with flexible event modifications to suit facility requirements and participant safety. All communication and arrangements must be finalized by the set deadline to ensure smooth planning and implementation of the mini fitness event.

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Mini Fitness Event Coordination and Planning Guide

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Presentation Transcript

  1. First in Fitness ‘Mini’ Information Session March 26, 2014

  2. Participating in an Event • A recording of this webinar will be shared with all schools who have expressed an interest in possibly participating in a ‘mini’ event. • Schools will have the opportunity to opt out of mini participation through the end of the day tomorrow. I will assume your school is looking to participate if I do not hear from you. • 7 schools have offered to host minis • I will share contact information with each of the 7 groups on Friday. The host school contact will be the head of communication for the group.

  3. Proposed Mini Groupings

  4. Considerations • Scheduling • Testing (EOG, Extend, ACCESS… etc) • YR, T4 YR, Modified & Traditional Schools • Field Trips • Weather • Host school contact will be the lead for scheduling planning meetings for mini events. Responsibilities for running the event should be shared amongst all participating schools.

  5. Considerations • Transportation • Each visiting school will need to arrange buses • Parking at host schools needs to be considered • Up to 168 extra students on campus (3 schools, up to 4 grade levels, 14 students per grade)

  6. Considerations Equipment and Facilities (Up to 8 kids per age group per event, Up to 8 Heats) • Mile Run • Measured off area • Your choice – If there isn’t exactly a mile, do the best you can with the space you have • Watches for event • Long Jump • Mats or measured area • Pull Ups • Bars • 100 Yard Dash • Field Paint • Watches • Triathlon • See three individual events • Jump Rope • Ropes • Counters • Shuttle Run • Inside or outside • Blocks • Watches

  7. Considerations • Event Leaders/Flow of Events (24 kids per event) • Possible Options • One event at a time with FIF students as spectators (168 kids, 144 spectators) • 7 events x 4 or 8 heats (each heat has 4 kids or 8 kids) • How many workers would you need? • 8? • Two Events at a time with FIF students as spectators • How many workers would you need? • 16? Group 1 (72 kids) Jump Rope Shuttle Pull Ups Group 2 (96 kids) 100 Mile Long Jump Triathlon

  8. Considerations • Volunteer Help from PEPI Programs • Schools with PEPI program contacts can see if PEPIs are available to help with your event • If your ‘mini’ group does not have any PEPI program contacts, let me know and I can ask for you.

  9. Considerations • Security – If necessary, a security guard can be provided for your event. You would communicate that to me ASAP. • Would the event be open for spectators? • If yes, how will each school identify visitors? • Recommendation – Identify parents who will be coming to watch prior to the event. Have each school create a checklist and someone to check in parents at the event. • Consider space, parking and interruption to regular school day at the host school and how they may be impacted by larger groups of visitors.

  10. Considerations • Safety • What trained personnel do you have that will be able to respond to injuries/health emergencies?

  11. Considerations • Awards • Participant Ribbons can be distributed to kids • Any additional awards would be at the cost of the schools involved

  12. Proposed Mini Groupings

  13. In Closing… • Committed Mini Groups will be shared on Friday • Host school PE teachers will be the primary contacts to get the ball rolling and schedule a planning meeting with other schools • Each group has the autonomy to change and amend events to suit the facility • Any school wishing to opt out of the mini FIF group will need to communicate with me via email prior to the end of the day tomorrow (March 27) • If you need help locating equipment for your group, contact me and I will do my best to get you what you need • If you would like a security guard for your event, let me know ASAP so that I can get you on their schedule.

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