1 / 30

Workshop Session II

Workshop Session II. R.P. Gustafson Associate Deputy Assistant Secretary FO&T, SAF-FMP John Miller DASA FIM. DoD ERP Status and Lessons Learned. Defense Enterprise Accounting and Management System. Gus Gustafson. ASMC MINI-PDI 15 March 2007. Overview. FM Transformation What is DEAMS?

dougal
Download Presentation

Workshop Session II

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Workshop Session II

  2. R.P. GustafsonAssociate Deputy Assistant Secretary FO&T, SAF-FMPJohn MillerDASA FIM DoD ERP Status and Lessons Learned

  3. Defense Enterprise Accounting and Management System Gus Gustafson ASMC MINI-PDI 15 March 2007

  4. Overview • FM Transformation • What is DEAMS? • Who is working on DEAMS? • How does DEAMS work? • When is DEAMS coming to town?

  5. The World of FM Transformation Workforce Management New & Legacy Systems People Systems FM Transformation Service Six Lanes of Transformation PBD 720

  6. Commanders Resource Advisors Cost Analysts Decision Makers Budget Staffs DFAS Depots Business Intelligence Tools Budget Formulation DFAS Automated Funds Mgt Other Users DEAMS Where We’re Headed- Future - Data Warehouse GCSS-AF DATA SERVICES Global Combat Support System (GCSS) Personnel (DIHMERS) Logistics (ECSS) Operations (GTN) Data Feeds 7

  7. DEAMS Mission Support the Warfighter with timely, accurate and reliable financial information to enable efficient and effective decision making by Defense managers

  8. What is DEAMS? • COTS based, automated, integrated system • Replaces GAFS, IAPS, BARS, ASIFICS, ABSS • USAF compliant (GCSS-AF, ESB, AFKS) • USTC compliant (JDDA, TFMS) • DFAS compliant (DFAS 7900.4G, DFAS OA) • DoD compliant (BTA, BEA, SFIS, FMR) • Legislatively compliant (CFO,USSGL)

  9. ABSS GAFS BARS IAPS ASIFICS Systems and Financial Informationnot Auditable FM Today – Current State • Multiple point-to-point interfaces • Noncompliant • Long processing times • Old technology • Systems are 20+ years old • Inefficient • Requires systemic and manual workarounds

  10. General Ledger Handle all colors of money Funds Control Billings/Collections Accurate, Reliable, Timely Financial Information Accounts Receivable Commitments/Obs Accounts Payable Cost Accounting Fully electronic and automated transaction processing Cost Management Assets Management Analysis/Decision Spt Auditable financial statements and regulatory compliance DEAMS Capabilities REQUIREMENTS CAPABILITIES MISSION

  11. Management Structure Functional Requirements Acquisition ASD(NII) Milestone Decision Authority Chair ESG Mr. Keith Bentley USTRANSCOM TCJ8 Executive Steering Group (ESG) Members: SAF/FMP ASA/FM&C ASN/FMO DFAS AFPEO C2&CS USTRANSCOM CTO TCJ6 ASD (NII) OIPT& IIPT SAE Mr. Michael W. Wynne Co-Chairs ESG: SAF/FM – Mr. Gus Gustafson DFAS – Mr. Andy Anderfuren BTA – Ms. Radha Sekar PEO/C2&CS Lt Gen Charles Johnson SPM Mr. Frank Weber Functional Manager CAPT. Russ Mielke USTRANSCOM TCJ8A Program Manager Mr. Dick Honneywell FN Division System Integrator PM Mr. Todd Cameron Accenture Functional Manager Mr. Randy Newcome SAF/FMPT Compliance Development Business Process Program Management Interface & Conversion System Engineering Technical Integration Change Management & Training Integrated Test Team Increment 1 Deployment Increment 2 Contractor Government Combined Gov’t & Contractor Teams

  12. Commercial-Off-The-Shelf Software Systems Integration & Architecture Functional Subject Matter Experts Program Management Change Management & Training Data Cleansing Strategic Communications & Air Force Liaison Who is Working on DEAMS? • Functional subject matter experts (SME) from: • Air Force, DFAS, USTRANSCOM • Technical experts from Air Force and USTRANSCOM • Acquisition experts from Air Force • Contractor support for:

  13. DEAMS Implements SFIS (Standard Financial Information Structure) • SFIS translates from/to legacy • SFIS maps to GL and subledgers • Accounting flexfield supports reporting and funds control SFIS Object Class Work Center Group/ Work Center Contingency Code Current LOA Element of Expense/ Investment Code (EEIC) Responsibility Center/ Cost Center (RC/CC) Emergency and Special Program Code (ESP) ≈ ≈ ≈ WAWF Non-DEAMS Systems CONWRITE RTS SPS DTS CARE SBSS SMAS CDS EAI, ETL, Orchestration, Transformation and Mapping Cross walk Legacy to SFIS Attributes Cross walk SFIS Attributes to Legacy Attributes DEAMS Transformation Engine GL Projects AP PO FED Admin FA AR DEAMS

  14. DEAMS Equals BPR (Business Process Reengineering) • COTS-based • Reflects Industry Best Practices • Automated processes (USTRANSCOM examples) • Defense Travel System interface • Minimal revenue held in suspense; reduces customer disputes • Channel cargo split/In-transit billing • Customers billed at time of movement • COINS contract cost • Eliminates recalculation; simplifies business rules • REMIS interface • Exercise, training mission billing based on actual flying hours

  15. Budget targets will be electronically loaded into DEAMS from Automated Funds Management (AFM) System AFM distributes funds down to installation level DEAMS will: • further distribute targets to a level appropriate for management and track/control actual activity against targets • export to data warehouses and standard reporting systems for reporting purposes Budget Process Funds Distribution SAF/FM AFM MAJCOMs Base B Base A DEAMS Unit A Unit B

  16. Purchase Request/Commitment Process Legacy Environment (requisition for Vendor Pay) • Transactions entered by originating user directly into DEAMS…no paper forms or front-end systems • DEAMS performs validation of data and budget availability at entry • Electronic workflow of transaction to approver and then to other systems • Finance Office no longer enters commitment transactions, purchase request creates the commitment Accounting Liaison ABSS IAPS GAFS Unit Interactive interface updates commitment and general ledger in GAFS, obtains DSR Checks fund availability, loads commitment into IAPS, obtains DSR, and certifies funds in ABSS Enters, approves purchase request in ABSS DEAMS ALO-FMA Approves purchase request in DEAMS Unit Imagine a world without DSRs, PSRs and FSRs… DEAMS! DEAMS Checks fund availability Updates Commitment Updates General Ledger Enters, approves purchase request in DEAMS

  17. ABSS GAFS IAPS Interface contract and obligation data Interface updates obligation, general ledger in GAFS Interfaces PR Information from ABSS queue SPS Contracting buyers perform solicitation DEAMS DEAMS Interface updates contract obligation, general ledger Interfaces PR information from DEAMS SPS Contracting buyers perform solicitation Obligation Process • Obligation data from contracting and other feeder systems electronically interfaced into DEAMS • Instead of DFAS, Air Force will be responsible for obligations • DEAMS will maintain permanent link between commitment and referencing obligation • Obligation may be entered online when required Legacy Environment DEAMS

  18. DEAMS will automatically pre-populate receipt transactions with data from related purchase order Receiving official will enter receipt data directly into DEAMS or receipt information fed into DEAMS via interface with logistics system Notification of receipt sent to WAWF Receipt & Acceptance Processing

  19. Accounts Payable Processing • DEAMS performs automated three-way match process between PO, receipt, and invoice • If three-way match fails, DFAS works payment • Payment file interfaced electronically to existing disbursement systems • Invoices loaded: • Electronically • WAWF interface or • Manually based onhard copy document

  20. Consolidated Billing With DEAMS • DEAMS delivers one, integrated bill for USTRANSCOM customers • Provides ability for customer to pre-view bill • Automated interface of collections from cash management system Legacy GATES CAMPS GDSS COINS WPS IBS As - Is To - Be Consolidated Draft Bill • Oracle Projects MSCFMS SDDCCAB AMC ASIFICS Review • Oracle AR MSC Bill SDDC Bill AMC Bill Consolidated Final Bill Customer

  21. Cost Management & Decision Support • Large, diverse user community means many different cost management requirements • Powerful software accommodates several costing methodologies • Allows costs to be charged directly to job project or customer order • Improves cost visibility to provide more complete information to decision makers • Captures detailed transaction-level information (both financial and non-financial) to support cost analysis • Time and Labor Module • Provides capability for civilians to enter hours for cost accounting and project management • Allows users to assign their hours to projects for full costing DEAMS = Real-time Information for Leadership Decision Making

  22. When is DEAMS Coming to Your Base? Current Acquisition Strategy FY06 FY07 FY08 FY09 FY10 FY11 SI Award BP IATO Increment 1 V1.1 Spiral 1 (Comm Acct) Scott AFB Spiral 2 Technology Demonstration Trans/ CO OA RICE MS B IPR RICE Transition/Cut- Over/Go Live OA Increment 1 V1.2 USTRANSCOM AMC, MSC and SDDC FDDR MS C Option Award RICE Trans/CO/ Go Live Roll out/Sustainment BP OT&E Increment 2--USAF Spiral 1--Comm Acct Spiral 2--General Funds Spiral 3--AF WCF Blueprint Milestone Documents MS B MS A SI Award Trans/Cut-Over MS C FDDR Trans/Cut-over Spiral RICE Development Trans/Cut-over/Go Live Roll Out/ Sustain IOT&E TODAY Note:This accelerated acquisition schedule was approved by DOD in Oct. 2006. It deploys DEAMS Increment 2 approximately one year earlier than previously scheduled. Legend:AMC- Air Mobility Command; DR- Decision Review; FDDR- Full Deployment Decision Review; MS- Milestone; MSC- Military Sealift Command; RICE- Requirement, Interface, Conversion, Extension; OT&E- Operational Test and Evaluation; SDDC- Surface Deployment and Distribution Command; SI- Systems Integrator; WCF- Working Capital Fund

  23. “With the advent of DEAMS, Air Force Financial Management is poised on the brink of an exciting new era that will establish us as the gold standard for effective and efficient stewardship of our Nation’s financial resources.” “DEAMS is more than just another new system – it will, in fact, define the transformation of DFAS – the key to ensuring that we continue to provide our Nation the most accurate and timely financial data available.” “DEAMS is a key part of the array of improvements we are making to the distribution process. The work being done here is vital to our warfighters and the Nation.” Mr. Zack Gaddy Director, Defense Finance and Accounting Service Gen. Norton A. Schwartz Commander, USTRANSCOM Honorable John G. Vonglis Principal Deputy Assistant Secretary of the Air Force for Financial Management and Comptroller Headquarters, U.S. Air Force

  24. Summary • FM Transformation • What is DEAMS? • Who is working on DEAMS? • How does DEAMS work? • When is DEAMS coming to town? FIND US ON THE WEB: http://deams.ustranscom.mil Randy Newcome (618) 622-5712

  25. BACK-UP & UNUSED SLIDES

  26. ACC TAKE AWAYS • ACC in first round of Increment 2 • ACC input is critical to Increment 2 documentation • ACC tenants, e.g. AMARC • Currently uses some functionality of ORACLE Federal Financials modules

  27. What we need is an exact list of specific unknown problems we might encounter!

  28. AF KISS for Spiral 1 DEAMS DTE GEX NT Server ESB PSR.dat GCSS-AF SPS GAFS IAPS ICI

  29. Your End UserSubject Matter Experts • ERP Best Business Practice: End User SME Involvement During ERP Implementation • Required: Your Street-Smart SMEs • Confirm/Optimize DEAMS for Your Needs • Serve as your in-house DEAMS-smart advisor • Your SMEs: “Know DEAMS…Will Travel” • We provide maximum heads-up notification • Some short-notice pop-up support inevitable • Request: Single POC to Coord SME Support

More Related