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From Requirement to Reality How to Set up A T STEM Advisory Board
Benchmark 1.2 C • The expectations are clear!
Step 1: Target members • What kind of industry officials would you like to target? • Make – up of school? • Direction that school is headed • Who is in your area? • PTO representative
What Worked for HSI… • Medical Professionals…. • Medical Institutes (PIMA) • Support Groups • Awareness Organizations • T STEM Personnel • IHEs ( PVAMU)
Tips • Ask for Office Managers, not the Doctors… • Be willing to leave messages • 1 Yes is worth 1000 Nos • Be prepared to give information about your school • Be flexible – ask for the office to send anyone • Use your existing partnerships • Go out to their events with your students and then ask for support
Step 2: Send out Notice • Phone usually works best but also send written ( via email or snail mail)
Tips • The potential member will usually request one method or another. • Send a follow up reminder ( better safe than sorry)
Step 3: Event Day • Breakfast is great! • They prefer to stop by on their way to work than in the afternoon • Have MOU ready and in their folder that day! • Tour, presentation… • All administrative team should be present (Top priority)
Step 4: Follow up & Plan 1st Meeting • Not too far in the future • Follow up with individuals who agreed • Send them an email and state that they have accepted. • For individuals who did not agree, see if they would like to be involved in another way (guest speakers, equipment donation, volunteer, etc.)
Tip: • Send out agenda ASAP with reminder at least 1 week in advance • Meetings only last an hour to 1.5 hours at most • Have a sign in Sheet prepared • Give them a copy of the T STEM Blueprint
1st Meeting Agenda • Selecting a Chair • Advisory Board description
Who Should Be Present?? • Principal • Aps/ Deans • Counselors • PR person • Director of Special Programs ( maybe?) • Superintendent ( AAP)
Always Take Minutes • Send out after the AB meeting is over. • Resend with agenda for next meeting 1 week prior to meeting
Subsequent meeting Agenda • By Laws • T STEM Blueprint
By Laws • Helps to address foreseeable issues with advisory board; set guidelines
Foreseeable Issues • Time commitment changes – some members are not as active ( procedure?) • School members not as invested? • Absent AB members ( quorum?) • New elections (?) • Allowing board members to be stakeholders • Others?
Benefits • AB offers internships • AB assists with setting up and cleaning for events ( WCC, Meet the faces of Healthcare Night, etc) • Fundraising • Fieldtrips • Media and Press • AB represents the community
QUESTIONS Michelle Sanders – Limonthas Email: email@example.com