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DPS Records Management Guidelines and Reporting Procedures 2018

Stay informed about conviction reporting regulations, fines, and costs with DPS. Learn how to utilize the DPS Online Court Reporting System efficiently for amendments and withdrawals.

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DPS Records Management Guidelines and Reporting Procedures 2018

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  1. DPS RECORDS MANAGEMENT 2018 A Day With DPS Gina Smith, Admin Programs Officer III

  2. CONVICTIONS 5 days to report conviction per Title 47 O.S., Section 18-101 Conviction based upon: • Bond Forfeiture • Plea of Nolo Contendre • Plea of Guilty • Court (Jury) Conviction • Dismissed with Fines & Costs (CDL/CMV Only) • Deferral (CDL/CMV Only)

  3. FACSIMILE • Send in lieu of original if lost or destroyed • MUST include all information • Do not use to remove suspension – FTA, FTC, FTP • AMENDMENT • To correct, amend, change or remove convictions from driving record

  4. VERBAGE DOES MATTERHelp Us Help You SUSPENSION VS. CONVICTION WITHDRAWAL VS. AMENDMENT

  5. Driving Under the Influence DUI Court Conviction DUI Implied Consent • Conviction submitted to DPS by Court Clerk • Criminal Case • Officer’s Affidavit submitted to Legal Division of DPS • Implied Consent (Administrative Case)

  6. FINES AND COSTS • Established by state law or municipal ordinance • DPS does not offer advice or recommendations to courts regarding business procedures relating to fines and costs. • Contact your City Attorney with questions

  7. BOND SCHEDULE • If withdrawal box on citation is checked for DUS/Revocation/cancellation, the fine can be doubled if written under Title 47 (state statute) using the state bail bond schedule. • If citation written under municipal code, the bail bond cannot be doubled unless the municipal code allows.

  8. WHY ONLINE? DPS Online Court Reporting System (OCRS)

  9. DPS Online Court Reporting System (OCRS) • Contact Gina Smith 405-425-2198 • or Marcia Unsell 405-425-2194 • Schedule training/obtain login & password • 3RD Party Court Reporting System (CRS) • Must contact vendor with questions regarding upload or error list • Can use DPS OCRS for amendments, • suspensions & withdrawals only • Schedule training/obtain login & password with Marcia Unsell or Gina Smith (#’s above)

  10. DPS Online Court Clerk Info • www.ok.gov/dps/Oklahoma_Court_Clerks/ • Oklahoma Court Clerks Manual (DPS Procedures) • Oklahoma Motor Vehicle Violation Codes • Forms • CDL Conviction Reporting • Presentations • DPS Training Schedules

  11. Records Management Contacts • Virgil Bonham, Director • 405-425-2047 • virgil.bonham@dps.ok.gov • Gina Smith, Admin Programs Officer III 405-425-2198 • gina.smith@dps.ok.gov • Marcia Unsell, Admin Assistant II • 405-425-2194 • marcia.unsell@dps.ok.gov

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