1 / 26

Case Study One: Find the Areas of Concern

Identify and resolve areas of concern in a faculty member's budget proposal for a NSF grant, including budgeting for graduate research assistants, administrative assistant's time, supplies, travel, and evaluation services.

tbaird
Download Presentation

Case Study One: Find the Areas of Concern

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Case Study One: Find the Areas of Concern • There are at least eleven areas of concern • Find the areas of concern • What is the resolution/correction for each concern

  2. #1 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  3. #2 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  4. #3 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  5. #4 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  6. #5 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  7. #6 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  8. #7 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  9. #8 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  10. #9 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  11. #10 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services. The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  12. #11 Case Study #1: What else could be wrong? Review each situation and answer the related questions. A faculty member sends you an email asking for your help in finalizing a budget for a proposal that he is submitting to the National Science Foundation (NSF) next week. Said professor is a faculty member on a nine-month appointment initially hired to conduct research and teach four classes each Fall and Spring semester. Since being hired, said professor has been named as a co-Investigator on two other research projects. This professor receives academic release for two classes per semester and is currently committed to working on said projects during the non-academic months. In regards to effort on the new proposal, the professor has let you know that funds are running out on the other two projects and that he will need to budget as much academic release and summer salary from this grant given the situation. The professor has instructed you not to budget fringe benefits for his effort, since funding is tight and his department already pays for his benefits. This professor intends to hire two graduate research assistants to work on the project during the academic year. This professor would like to budget salary and health insurance only for said graduate research assistants despite the fact that he knows NSF allows graduate tuition on its grants. The professor would also like to charge 10% of his department’s administrative assistant’s time, since said individual will be managing travel arrangements, purchasing project supplies and processing project invoices. Said professor instructed you not to budget fringe benefits for the administrative assistant since the department covers the cost of her benefits as well. In regards to supplies, the professor indicated that he’ll need a new computer in order to process project data more quickly. He will also need a lap top in order to present project results. The professor has instructed you to budget the entire cost of both computers to the project. In regards to travel, the professor instructed you to budget airfare, hotel and subsistence for him to attend annual meetings. The professor also requested airfare, hotel and subsistence for him and for the two graduate students to disseminate the project’s results annually at a domestic conference. The professor instructs you to use federal per diem rates instead of State of North Carolina rates, since this is a federally funded project. The professor also would like to budget food costs for monthly research meetings with these graduate students. The professor believes that $30 per month would be enough funds to cover pizza and soda for these monthly research follow-up meetings. An outside evaluator is a program requirement per the terms of the solicitation. The professor asks you to budget funds during each project year for a company that many individuals in the department have used before for evaluation services.The professor instructs you to budget the evaluator as a subrecipient, which will help save the project on indirect cost expenditures. The professor described the project as investigating how and why student achievement differs in urban schools versus rural schools. The professor has instructed you to apply the University’s “public service” Facilities & Administrative rate to this project, since the results of the project will undoubtedly benefit the public at large. • Questions on next page…

  13. Questions?

  14. Case Study Three:Find the Areas of Concern • There are at least eleven areas of concern • Find the areas of concern • What is the resolution/correction for each concern

  15. #1 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Is this time available or is the PI overcommitted?

  16. #2 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • General administrative support is generally not provided and is considered a F&A component

  17. #3 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Need greater detail of the charges

  18. #4 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Review for allowability, reasonableness, and confirm University policies

  19. #5 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Review NCSU policy to see if this is allowable • If so, a formal agenda is required

  20. #6 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Need travel details, TBD is generally not acceptable

  21. #7 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Detail required for reasonableness, as $5K per person is not typical

  22. #8 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Should be classified as supplies, as it is below $5K

  23. #9 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Salary lines do not add-up with the percentages of effort

  24. #11 Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Should be classified as a subrecipient rather than a consultant

  25. Case Study #3: Dissecting the Budget Professor Smith is submitting this budget to the National Institutes of Health for a one-year exploratory research project. The following budget information is all you have received in order to do your review. Please make a note of any issues or questions you may have with this budget. Personnel Professor Ron Smith (2 summer months, 100% effort) $ 34,000 Postdoc Alice Smith, 12 months, 100% effort $ 40,000 General Administrative Support, 40% effort, 12 months $ 15,000 General Supplies $ 5,000 Symposium Invited Speakers, honorarium $ 15,000 1 hour presentation by each speaker @ $5,000 each Pizza and refreshments $ 200 Travel One scientific meeting, to be determined, for PI $ 10,000 Travel and expenses for 3 Invited Speakers $ 15,000 Equipment Scanning Electron Microscope $ 1,500 Subaward—Research University of the Northwest (RUN) Professor Jones (1 summer month, 50% effort) $ 5,000 (academic year, 50% effort) $ 20,000 Undergraduate Students $ 6,000 Purchase Order for Services—Midstate University $ 30,000 Research Team of Professor Brown to collaborate in research design Participant Support to attend Symposium $ 10,000 $ 71,000 F&A 52% (less participant support costs) $ 31,720 Total Subaward—RUN $102,720 Subaward—State of Oregon, Department of Health Mary Brown, 20% effort for 6 months $ 15,000 Proposal Development costs $ 5,000 F&A 26% $ 5,200 Total Subaward—State $ 25,200 Total Direct Costs $263,620 F&A 45% $113,454 less Participant Support costs in RUN Subaward and Equipment Total Project Costs $377,074 Issues/Questions and Notes • Not allowable as a direct cost, should be removed

  26. Questions?

More Related